Lease of a web tracking system (WTS) and maintenance services
Closed Special Notice Posted
- Solicitation number
- PAN41026P0000025914
- Agency
-
Army Contracting Command
Army Materiel Command, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561499 All Other Business Support Services
- PSC
- W074 Lease Or Rental Of Equipment- Office Machines, Text Processing Systems, And Visible Record Equipment
- Place of performance
- Doral, Florida 33172, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The 410th Contracting Support Brigade/Regional Contracting Office—Miami, in support of USSOUTHCOM in Doral, Florida, intends to award a sole-source, Firm-Fixed-Price contract to Quadient Inc. for a web tracking system and maintenance services, with responses due by July 29, 2026. The procurement is restricted to Quadient under FAR 12.102(a) because Quadient is the sole provider of proprietary WTS software compatible with USSOUTHCOM's existing Official Mail and Distribution Center hardware ecosystem (signature pads, barcode scanners, docking stations); introducing any other software would require complete replacement of all physical mailroom equipment at substantial cost and unacceptable technical risk. The legacy tracking system has exceeded its lifecycle and exhibits frequent failures disrupting mail operations and violating Military Postal Services Procedures Manual compliance. The contract will utilize GSA Contract #47QSMA20D08QV and includes a 24-month base period (August 24, 2026 through August 25, 2027) plus four 12-month option periods and a potential six-month extension, with an estimated total contract value of $23,070.44. Although this is not an RFQ or RFP and no solicitation package is available, the Government will consider capability statements, proposals, or quotes from responsible sources to determine whether competitive procurement is warranted; the decision to compete or proceed sole-source rests solely with the Government. Quadient is located in Milford, Connecticut and maintains active GSA Schedule registration.
Notice text
The 410th Contracting Support Brigade/Regional Contracting Office - Miami (RCO-Miami), in support of US Southern Command (USSOUTHCOM) in Doral, FL, intends to award a sole-source, Firm-Fixed-Price (FFP) contract to Quadient Inc. utilizing GSA Contract #47QSMA20D08QV. The anticipated Period of Performance is a 12-month base period, four (4) 12-month option periods, and a potential six-month extension per FAR 52.217-8.
The Government requires Web Tracking Services (WTS), a Commercial-Off-The-Shelf (COTS) mail tracking product, to replace a failing legacy system and maintain Official Mail and Distribution Center (OMDC) compliance with Military Postal Services Procedures Manual (MPM) directives.
Quadient Inc. is the proprietary developer and sole provider of the WTS software required to utilize Southcom_Miami's existing physical mailroom scanning and signature hardware. Introducing any other software would require a complete, highly inefficient replacement of all physical mailroom hardware, resulting in substantial duplication of cost and unacceptable technical risk.
The determination of this sole source procurement is in accordance with RFO FAR 12.102(a), which states that for acquisitions valued at or below the simplified acquisition threshold (SAT), the decision that only one source is available and the basis for the decision must be documented. Awarding this contract on a competitive basis to another vendor would cause potential mission failure.
This is NOT a Request for Quote (RFQ) or Request for Proposal (RFP). No solicitation package is available. However, the Government will consider capability statements, proposals, or quotes submitted by responsible sources received by the closing date of this notice to determine whether a competitive procurement is warranted. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government.
Files
| File | Type | Posted |
|---|---|---|
| JandA_Mailroom_WTS_Redacted.pdf |
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