LBL Quota Hunt Application System
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 12443924Q0002
- Agency
- Forest Service Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 518210 Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services
- PSC
- R499 Support- Professional: Other
- Place of performance
- Cadiz, Kentucky 42211, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The USDA Forest Service is seeking proposals to develop and administer an online quota hunt application system to manage hunting permits for the Land Between the Lakes National Recreation Area. Offerors must propose a tested system to accept up to 5,000 annual deer hunt and 2,000-3,000 turkey hunt applications, conduct randomized drawings with preference points, notify applicants of results, sell additional permits online, and allow users to check application histories. Proposals will be evaluated based on the offeror's technical approach, past performance, price, and participation of small businesses. Proposals are due by November 20, 2023.
This procurement is set aside for total small business and has a place of performance in Cadiz, KY. The NAICS code is 541511 and PSC code is D301. The contract period is one base year starting November 15, 2023 with four optional one-year extensions. The system must be fully operational by February 1, 2024 to open the first application period. Award is expected in December 2023 with an estimated value of $250,000-$500,000 over the five-year period of performance.
Notice text
2 versions
Update #2 · Latest ·
Amended NAICS change - (11/07/2023)
The new NAICS is now: 518210 - Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services
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Period of Performance: Base plus 4 option years
In order to hunt deer or turkeys during a quota hunt on Land Between the Lakes National Recreation Area (LBL), a hunter must apply and be drawn for a quota hunt permit. The Contractor shall supply and administer a developed, tested, and proven online Quota Hunt Application System (QHAS) that will accept applications, collect application fees, conduct a randomized quota hunt drawing with preference points, send email notices to all registrants, sell LBL permits online, and allow hunters to check their application history, preference points, and print hunting information, permits, maps, etc.
The website shall collect applicant information and store it in a secure environment that meets the requirements of the U.S. Government. After the close of each application period, the Contractor will conduct a randomized quota hunt drawing and assign permits or preference points to applicants. Contractor shall maintain a secure database with the most recent 5 years of application history, which shall be the property of the Forest Service (FS), and shall be submitted to FS as requested and at the conclusion of the contract.
During the application periods (currently, the month of February for turkey hunts and the month of July for deer hunts) and throughout the year, the Contractor and Forest Service (FS) designated staff will have real-time access to applicant data for corrections to hunter information, additions, deletions, and to assist hunters in the registration process if needed.
Contractor will make quota hunt drawing results available to applicants through the website and by email. At the conclusion of each drawing, all applicants will receive email notification with their drawing results, printable permit if drawn, and new preference point balance. Also, applicants can log back into the website at any time to check their group number, draw status, preference point balance for deer or turkeys, print a quota hunt permit if drawn, print their application history for the past 5 years, and purchase and print related permits (e.g. Hunter Use Permit, Backcountry Camping Permit, etc.).
The website shall be attractive, convenient and easy to use whether accessing with a mobile device or personal computer, accept credit card and debit card payments, and enable hunters to check draw status, preference points, and purchase and print permits.
Note: rather than develop a new system, we are looking for an already developed, tested, and proven system that can be adapted to most closely meet the needs of our visitors and the U.S. Forest Service.
Update #1 ·
Period of Performance: Base plus 4 option years
In order to hunt deer or turkeys during a quota hunt on Land Between the Lakes National Recreation Area (LBL), a hunter must apply and be drawn for a quota hunt permit. The Contractor shall supply and administer a developed, tested, and proven online Quota Hunt Application System (QHAS) that will accept applications, collect application fees, conduct a randomized quota hunt drawing with preference points, send email notices to all registrants, sell LBL permits online, and allow hunters to check their application history, preference points, and print hunting information, permits, maps, etc.
The website shall collect applicant information and store it in a secure environment that meets the requirements of the U.S. Government. After the close of each application period, the Contractor will conduct a randomized quota hunt drawing and assign permits or preference points to applicants. Contractor shall maintain a secure database with the most recent 5 years of application history, which shall be the property of the Forest Service (FS), and shall be submitted to FS as requested and at the conclusion of the contract.
During the application periods (currently, the month of February for turkey hunts and the month of July for deer hunts) and throughout the year, the Contractor and Forest Service (FS) designated staff will have real-time access to applicant data for corrections to hunter information, additions, deletions, and to assist hunters in the registration process if needed.
Contractor will make quota hunt drawing results available to applicants through the website and by email. At the conclusion of each drawing, all applicants will receive email notification with their drawing results, printable permit if drawn, and new preference point balance. Also, applicants can log back into the website at any time to check their group number, draw status, preference point balance for deer or turkeys, print a quota hunt permit if drawn, print their application history for the past 5 years, and purchase and print related permits (e.g. Hunter Use Permit, Backcountry Camping Permit, etc.).
The website shall be attractive, convenient and easy to use whether accessing with a mobile device or personal computer, accept credit card and debit card payments, and enable hunters to check draw status, preference points, and purchase and print permits.
Note: rather than develop a new system, we are looking for an already developed, tested, and proven system that can be adapted to most closely meet the needs of our visitors and the U.S. Forest Service.
Attachments
| File | Type | Posted |
|---|---|---|
| RFQ 12443924Q0002.pdf | ||
| RFQ 12443924Q0002.pdf | ||
| RFQ 12443924Q0002.pdf | ||
| RFQ 12443924Q0002.pdf | ||
| RFQ 12443924Q0002.pdf | ||
| A-2 GovtProvidedTechnicalProposalForms.docx | DOCX document | |
| A-1 Wage Determinations.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| LBL Quota Hunt Application System | Award Notice | |
| LBL Quota Hunt Application System | Solicitation |
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