Landscape Maintenance Services FY25 at HSTR
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 140P6025Q0033
- Agency
-
Midwest Region
National Park Service, Department of the Interior
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561730 Landscaping Services
- Place of performance
- 12301 Blue Ridge Blvd Grandview, Missouri 64030, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The National Park Service is soliciting landscape maintenance services for the Harry S Truman National Historic Site in Grandview, Missouri, through a Request for Quote (RFQ) numbered 140P6025Q0033. The solicitation seeks comprehensive landscape maintenance services including mowing, trimming, debris and trash removal, and blowing of roads and sidewalks across 11.19 acres of historic property. The contract structure includes a base year beginning July 21, 2025, and ending October 31, 2025, with four optional one-year periods from 2026 through 2029, with each option year running from March 1st to October 31st. The government will evaluate quotes using simplified acquisition procedures based on three factors: technical capability, past performance, and price, with the intent to award a firm-fixed price contract to the responsive and responsible offeror providing the best value. Questions regarding the solicitation must be submitted by June 23, 2025, at 12:00 pm CDT, and all quotes are due by July 7, 2025, at 12:00 pm CDT.
This opportunity is designated as a Total Small Business set-aside under NAICS Code 561730 (Landscaping Services) with a small business size standard of $9.5 million. The solicitation does not identify any incumbent contractors or provide specific budget ranges for the potential award value. The contract encompasses five separate line items, each representing one year of services (base year plus four option years), with quantities of one job per line item. Performance will occur at the Harry S Truman National Historic Site located at 12301 Blue Ridge Boulevard and 12401 Blue Ridge Boulevard in Grandview, Missouri. The maintenance work will cover three designated mowing areas across the property, which includes historically significant structures such as the Truman Farm Home, Poultry House, and Garage, requiring special attention to preserve the historical integrity of the site.
Notice text
4 versions
Update #4 · Latest ·
Landscape Maintenance Services at Harry S Truman National Historic Site, Grandview, MO
The purpose of amendment 0003 is to provide questions and answers.
Q1: Is weed control and fertilizer allowed on site?
A1: No. Vinegar, soap and water is used for weeds, no pesticides and herbicides at the farm.
Q2: Can the walkways, parking lot, roadways be treated with chemicals and to remove the weeds growing between cracks in hard surfaces?
A2: No, unless it is the above mixture.
Q3: Are you looking for grass clippings to be vacuumed weekly or can they be mulched and left as long as the property looks good and there are no rows or obstructions of built-up grass clippings.
A3: They can be mulched as long as it looks good.
Q4: In the event of a storm am I responsible for removing all debris, tree branches, downed trees, etc...?
A4: No, the Park Service will take care of downed limbs. If you see limbs down, please notify us so we can address them.
Q5: Is there a limit for branch size I.E. " Anything over 4" in diameter and/or over the length of 8' will be liable for negotiation and quote for removal"
A5: No, the Park Service will take of them. If they can be moved to the brush pile, that would be helpful.
Q6: There are a few different trees on the property with large sections of dead tree or branches, are they expected to be managed under this contract or able to be negotiated upon need to resolve?
A6: That is not part of the scope of work. The park may procure services at a future date under a method other than a contract that may be awarded for this project.
Q7: Is mowing to be completed on Wednesday weekly or if it's noticed to be long enough to need cut on a day or two prior, can it be serviced beforehand? Or if it's noticed to be not growing as fast, can it be serviced on Thursdays?
A7: Both of these are fine. Is this mowing once weekly? There are times later in the summer where it doesn't need to be mowed weekly.
Q8: The new trees and shrubs that have been plants. Are they being watered and taken care of? Who is responsible for watering if so?
A8: The Park Service is responsible for watering those. Some are smaller but will be marked.
Q9: In the event that the contract is extended will a spring cleanup be supported and expected?
A9: Yes, it will be needed and shall be included in your quote.
Q10: Lot A: (YELLOW) 2.5 acres - Is the tree and debris line down the middle of the two roadways expected to be maintained?
Q10: No. We are in the process of purchasing equipment to remove vegetation from the middle section.
Q11: Lot B: (Green) 5 acres - Where is the boundary to the North? Is it the smaller tree line with pink/ orange stakes or will it be with fence/ shrub line? If it is the shrub line what is the expectation with that, are you looking to control growth and shape the shrub area or let it grow naturally?
A11: We would like to control that growth, but at this point, we do not have the manpower to do it.
Q12: There are trees and a pile of branches in the area that are dead/ dying. Is there an expectation to remove the dead branches or will that be a separate bid when or if those are damaged in a storm?
A12: That is not part of the scope of work. The park may procure services at a future date under a method other than a contract that may be awarded for this project.
Q13: Lot C: (RED) 4 acres - Are the trees in this area maintained/ watered?
A13: If this is behind the paint shop, then yes.
Q14: Mowing Frequency Across Parcels - The SOW references a weekly scheduled landscape management program. To confirm, does this weekly cadence apply equally to all three parcels (Areas A, B, and C)? Or are there specific areas that should be serviced at a different frequency?
A14: It applies to all three parcels.
Q15: Initial Condition vs. Ongoing Maintenance - During our site visit, we noted several overgrown areas. Should the initial scope of work include bringing the grounds up to a clean and presentable Mo Kutz standard such as clearing overgrowth, trimming trees/shrubs for visual appeal, and full landscape revitalization or is the expectation to simply maintain the current condition going forward per the written requirement within the SOW and addendums?
A15: Maintain the condition going forward per the Scope of Work.
Q16: Clarification on Historic Structure Care - The SOW notes the importance of removing vines and climbing plants from historic structures. Could you please clarify whether there are specific buildings or structures that require heightened sensitivity or unique methods when performing vegetation removal?
A16: Vines or climbing plans shall be removed from any/every historic structure on a regular basis using methods appropriate for the particular surface the vine/plant is attached to.
Q17: Tree and Shrub Maintenance Standards - Are there defined trimming standards or limitations for trees and shrubs (e.g., clearance height, canopy width, preservation of specific species) that we should be aware of due to the historical nature of the site?
A17: Adhere to the Scope of Work.
Q18: Pre-Performance Cleanup Requirements - Is there an expectation of a pre-performance cleanup or site prep before the regular weekly maintenance cycle begins, especially in the areas impacted by construction fencing or the recently planted vegetation?
A18: No.
Reminder that all amendments must be acknowledged by the solicitation close date and time.
James Bissaillon
Contract Specialist
DOI, National Park Service
ConOps Central, Nebraska Major Acquisition Buying Office
Email: james_bissaillon@nps.gov
Update #3 ·
Landscape Maintenance Services at Harry S Truman National Historic Site, Grandview, MO
The purpose of amendment 0002 is to incorporate FAR Provision 52.217-1 Site Visit to the solicitation and provide the date and time for the site visit.
52.237-1Site Visit - Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.
(End of provision)
The site visit will be held Tuesday, June 17, 2025, at 2:00 PM CDT at the following location:
12301 Blue Ridge Blvd, Grandview, MO 64030
All other terms remain the same.
Reminder that all amendments must be acknowledged by the solicitation close date and time.
James Bissaillon
Contract Specialist
DOI, National Park Service, Interior Region 3,4,5
ConOps Central, Nebraska Major Acquisition Buying Office
Email: james_bissaillon@nps.gov
Update #2 ·
Landscape Maintenance Services at Harry S Truman National Historic Site, Grandview, MO
The purpose of amendment 0001 is to provide a revised Scope of Work (SOW). The maximum cutting height has been changed from 3 inches to 4 inches. All other terms remain the same.
Reminder that all amendments must be acknowledged by the solicitation close date and time.
James Bissaillon
Contract Specialist
DOI, National Park Service, Interior Region 3,4,5
ConOps Central, Nebraska Major Acquisition Buying Office
Email: james_bissaillon@nps.gov
Phone: (402) 800-8292
Update #1 ·
Landscape Maintenance Services at Harry S Truman National Historic Site, Grandview, MO
Combined Synopsis Solicitation 140P6025Q0033
(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.
(ii) Solicitation number 140P6025Q0033 is issued as a Request for Quote (RFQ).
(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03. The FAC is available at https://www.acquisition.gov/FAR.
(iv) This requirement is set aside for Total Small Businesses in accordance with FAR 52.219-6 Notice of Total Small Business Set-Aside, under NAICS Code 561730 - Landscaping Services with a small business size standard of $9.5M.
(v) Line items:
00010 HSTR Landscape Maintenance Services Base Year - 2025, quantity of one (1), unit of issue job (jb)
00020 HSTR Landscape Maintenance Services Option Year 01 - 2026, quantity of one (1), unit of issue job (jb)
00030 HSTR Landscape Maintenance Services Option Year 02 - 2027, quantity of one (1), unit of issue job (jb)
00040 HSTR Landscape Maintenance Services Option Year 03 - 2028, quantity of one (1), unit of issue job (jb)
00050 HSTR Landscape Maintenance Services Option Year 04 - 2029, quantity of one (1), unit of issue job (jb)
(vi) This solicitation is for the performance of landscape maintenance to include mowing, trimming, debris/trash removal, blowing of roads/sidewalks within Harry S Truman National Historic Site (NHS) - Grandview.
(vii) Date(s) and place(s) of delivery and acceptance and FOB point:
Period of Performance: Performance will begin in 2025 immediately once a contract is awarded. The anticipated start date is July 21, 2025. Performance during the Base year shall be provided through October 31, 2025. If an Option year is exercised by the government, performance will begin March 1st of each year and end October 31st of each year.
Delivery and Acceptance Location: NPS, 12301 Blue Ridge Blvd and 12401 Blue Ridge Blvd, Grandview, MO 64030
FOB: Destination
(viii) The provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. (See ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024) in the Standard Form 18 document)
Any questions pertaining to this solicitation must be sent via email to james_bissaillon@nps.gov and adam_kircher@nps.gov on or before June 23, 2025, at 12:00 pm CDT. All questions will be answered in an Amendment to this solicitation and posted on or about June 25, 2025.
(ix) The provision 52.212-2, Evaluation-Commercial Products and Commercial Services applies to this acquisition.
The Government may award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.
Quotes will receive a preliminary review to determine whether the quote contains sufficient information, as required by the solicitation, to allow the government to perform a meaningful evaluation. If the results of this preliminary review indicate that the quote lacks sufficient information to allow a meaningful evaluation to be conducted, the Contract Specialist/Contracting Officer may eliminate the quote from further evaluation and consideration for an award.
The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
If an award is determined to be in the best interest of the government, it will be made using Simplified Acquisition Procedures, therefore the evaluation procedures at FAR 13.106-2 will be used. A firm-fixed price award will be made to the responsive and responsible offeror submitting the quote that provides the best value to the Government. In determining best value, the following factors will be considered: (1) Technical (2) Past Performance and (3) Price.
A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offeror's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
(x) Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer.
(xi) The clause 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.
FAR 52.212-4, Paragraph (c) is hereby tailored as follows: FAR 52.212-4 (c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties except for administrative changes such as paying office, appropriation data, etc., which may be changed unilaterally by the Government.
(xii) The clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition including paragraph (a) and the following clauses in paragraph (b): 52.203-17, 52.204-10, 52.204-27, 52.204-28, 52.204-30, 52.209-6, 52.219-6, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-50, 52.225-1, 52.225-3, 52.225-13, 52.226-8, 52.232-34, 52.240-1, 52.222-41, 52.222-42, 52.222-55, 52.222-62. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/.
(xiii) Offerors shall comply with the included terms and conditions applicable to acquisitions of commercial items and all addenda/attachments.
Offerors are to refer to the complete solicitation package for full terms and conditions. The complete solicitation package includes this posting, all attachments, and any amendments which may be posted during the solicitation.
The full text of the referenced FAR clauses (and provisions) may be accessed electronically at https://www.acquisition.gov/far/.
Attachments included:
1. Scope of Work
2. Map of Mowing Areas
3. SCA Wage Determination
4. Technical Questionnaire
5. Standard Form 18
(xiv) N/A
(xv) All offers must be submitted by the due date to be considered. Quotes are due on or before July 7, 2025, at 12:00 pm CDT.
Quotes shall be submitted electronically via email to: james_bissaillon@nps.gov
(xvi) Contract Administration Data
James Bissaillon
Contract Specialist
DOI, National Park Service, Interior Region 3,4,5
ConOps Central, Nebraska Major Acquisition Buying Office
Email: james_bissaillon@nps.gov
Phone: (402) 800-8292
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| HSTR Landscape Maintenance Services FY25 | Award Notice | |
| This notice | Solicitation |
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