A04_SOW_(140P6025Q0033).pdf

Harry S Truman National Historic Site

223 N. Main St., Independence, Missouri 64050

SCOPE OF WORK:

Landscape Maintenance Services at

12301 Blue Ridge Blvd and 12401 Blue Ridge Blvd, Grandview, MO 64030

1.0 Objective and Location

This project will consist of landscape maintenance to include mowing, trimming, debris/trash removal, blowing of roads/sidewalks within Harry S Truman National Historic Site (NHS) –

Grandview. This service will include a base year with up to four additional option years to be exercised at the discretion of the Government. The Truman Farm is spatially arranged with the historic Farm Home at the center. The fence lines define the property on the east, north, and south which are adjacent to commercial development.

The Harry S Truman National Historic Site was authorized by an act of Congress on May 23, 1983

(Public Law 98‐32). The Truman Farm was authorized for acquisition by the U.S. Congress on

December 14, 1993. The Truman Farm is significant because of its association with Harry S Truman, President of the United States from 1945 to 1953.

The Truman Farm Property includes 11.19 acres of land and is divided into three parcels, Tracts 1, 2 and 3. Each of the three parcels are east of Blue Ridge Boulevard. The northern parcel (Tract 1) is approximately 5.25 acres in size and includes the Truman Farm Home, which was constructed in

1894‐1895. Tracts 1 and 2 were sold by the Trumans in 1983 and are now owned by the NPS which acquired the property in 1994. The NPS acquired Tract 3 to keep the three parcels under the same ownership and to maintain the integrity and historical value of the Truman homestead. The remaining small parcel that comprises the Harry S Truman Farm Home National Historic Landmark is a remnant of the large original farm. The property is a small agrarian complex, set amongst a growing commercial and residential area, defined by a series of vernacular structures and the

Truman Farm Home. In addition to the Farm Home, the grounds include a Poultry House, and

Garage where Mr. Truman stored his Stafford automobile, all of which are original features of the farm. The site is characterized by relatively level topography, with some topographic changes associated with its use as a farmyard, orchard, garden and barnyard. Numerous archeological remains exist on‐site related to non‐extant agricultural structures and uses, including barn foundations.

2.0 Scope of Work

Work includes, but is not limited to, providing all labor, materials, equipment, tools, and services required to provide full professional landscape maintenance on properties, including (weekly):

debris/trash removal, mowing, shrub trimming, weed whipping/trimming, clearing/blowing debris from all sidewalks and paved areas.

A. Descriptions of Types

This contract is based on a weekly scheduled landscape management program, designed to provide the following services:

1. Turf Maintenance: Mowing, edging, blowing and trimming of lawn areas: Mowing height to be based on season and what is horticulturally correct for the turf variety (combination of big bluestem, little bluestem, Indiangrass and switchgrass). Cutting shall not be limited to such frequency in the event additional cuttings are required to maintain the lawn in the manner acceptable to the appointed Contracting Officer’s Representative (COR) and Cultural

Landscape Report. (Max. height 3”). Never scalp the lawn or remove more than one‐third of the existing top growth in one mowing. Any visible or unsightly clippings which remain on turf shall be removed immediately following mowing.

2. Removal of Vines/Climbing Plants: All vines and/or climbing plants shall be removed from historic structures on a regular basis.

3. Debris Removal: Trash, debris, branches and grass clippings shall be removed from the landscape during services. All walkways shall be kept clear of debris from the maintenance operation.

2.1 Codes and Standards

The contractor shall be responsible for complying with regulations of all local, state, and federal agencies having jurisdiction over any portion of the work to be performed under this contract.

The contractor, at a minimum, shall meet or exceed the applicable requirements of the latest revision of the following codes and specifications published by the following organizations:

DOT ‐ DEPARTMENT OF TRANSPORTION

EPA ‐ ENVIRONMENTAL PROTECTION AGENCY

OSHA ‐ OCCUPATIONAL SAFETY AND HEALTH ACT

It is not the intent of this specification to restrict the Contractor’s work. The Contractor shall be totally responsible for the work. These specifications are the minimal requirements acceptable.

2.2 Coordination of Work

Contractor shall be responsible for coordinating all work to be performed under this contract with the Contracting Officer’s Representative (COR) who will be appointed at the time of award.

2.3 Professional Qualifications

Contractor and employees shall have a minimum of three (3) years’ experience in lawn care and landscaping.

2.4 Contractor Work Hours

All work for this contract shall be performed during normal daylight hours during growing season

(March – October). Any exceptions will require the written approval of the (CO) Contracting Officer.

2.5 Supervision and Labor

The contractor shall provide a competent supervisor satisfactory to the COR, authorized to act and communicate on behalf of the contractor. The contractor shall promptly remove from the work site any supervisor or employee whose work or conduct is not satisfactory to the COR.

The Contractor’s supervisor shall always be on the premises during the performance of work, and in charge of the work on behalf of the contractor.

The contractor shall enforce strict discipline and good order among the Contractor’s employees.

The contractor shall exercise the necessary supervision and control to prevent contractor’s employees from violating any rules, regulations or misconduct.

2.6 Site Access

Access to the site is open and readily available to contractor, however Government preference is for services to be performed on Wednesdays to reduce impact on visitor services conducted on Fridays‐

Saturdays when the Farm Home is open from 9:00 AM ‐ 4:00 PM. If inclement weather is expected, the performance of this weekly service may occur on a previous day(s) Monday or Tuesday, or a day after on Thursday. Unless approved in writing by the Contracting Officer’s Representative, no service is to be performed on a Friday or Saturday.

A foundation replacement contract is currently in operation at the Farm Home. There is a chain link fence around the perimeter of the home as well as extending to the south of the property. Mowing areas are still accessible around the fence. Construction should conclude by the end of summer

2025 and will not impact future contract years.

2.7 Contractor Care, Custody and Control

Upon commencement of work, the contractor shall be fully responsible for the care, custody, and control of the work.

During the period of Contractor’s work, the contractor shall protect all property from all potential hazards or report these hazards immediately to the COR or local police.

Care shall be taken to protect any existing structure, windows, posts, trees, electrical lights, and fence posts. If a structure or historic item is damaged or destroyed, it shall be reported to the COR for assessment of damages.

2.8 Safety

The Contractor shall be responsible for employee and visitor safety on the worksite and shall establish an effective accident prevention program and provide a safe environment for all personnel and visitors. Report to the COR all accidents or injuries that occur as soon as practicable. Place all required protective barriers and take all necessary measures to ensure unauthorized persons do not enter the worksite. Assure there are no hazards to park visitors during the execution of the work.

This safety zone shall be sufficiently sized to prevent damage to others or existing facilities and structures.

The contractor agrees to adhere to and enforce all applicable local, state, federal, and OSHA safety regulations.

2.9 Environmental Protection

The contractor shall prevent hazardous material spills, in case of spill or release of any sort, the contractor shall immediately notify the COR.

2.10 Debris

Do not permit debris or unsalvageable material resulting from the work to accumulate on site.

Remove debris, do not dispose of debris in waterways, and provide for off‐site disposal in accordance with local, state and federal regulations or guidance.

2.11 Maintaining Traffic

Accomplish work with minimum interference to pedestrian and vehicular traffic around the property.

2.12 Underground Utilities

Concealed lines for such utilities as water, power, lighting, steam, air, sanitary waste, gas, etc. which may be uncovered during progress of the work, and which are essential for services and functions shall be adequately protected until such utility line or lines are temporarily or permanently rerouted, as directed by the COR to prevent any interruption of required services.

Contractor shall inform the COR immediately if such situations were to occur.

When the need for temporary protection no longer exists, and the COR approves, contractor shall remove all protective devices from the protected area.

2.13 Use of Site

The Truman Farm Home and other historic structures on the site will be in use by the public and/or employees during operational hours. Contractor shall not unreasonably encumber the work area with materials, equipment or personnel. Contractor shall keep the work area clean at all times and shall promptly remove waste materials or rubbish.

3.0 Contractor Performance

The contractor shall perform all work required as necessary to fulfill the intent of the contract. All work shall be performed in a professional manner, noise kept to a minimum, and work staged from a location on the site as to not interfere with the users’ access to entrances to buildings and parking facilities.

The Government reserves the right to conduct any inspection it may deem necessary prior to acceptance and approval of payment to ensure that all work conforms to the Scope of Work and any applicable standards, regulations, or laws.

3.1 Contractor Responsibilities

Trees, shrubs, flowers, or turf that are damaged or killed due to contractor’s operations shall be replaced at the expense of the contractor within a reasonable timeframe as approved by the COR, considering planting and growing season and any government need. New trees and shrubs were planted at the site in fall 2024 and spring 2025 and have been flagged.

Lighting system or structures, both on structures and in the landscape that are damaged due to the contractor’s operations must be repaired or replaced by the contractor promptly at no expense to the NPS.

A notice by email shall be provided to the COR when each mowing service has been completed on a weekly basis to ensure satisfaction and acceptance of work. This email shall be sent to the COR within 24 hours following each mowing service.

A notice by email shall also be provided to the COR when a Wednesday service cannot be accomplished and the contractor’s proposed substitute date. This notice will help identify when mowing services must be adjusted due to weather or other circumstance beyond the control of the contractor.

As much as possible, services will be performed Monday‐Thursday to reduce impact on visitor services conducted on Fridays‐Saturdays when the Farm Home is open, and preferably on Wednesdays each week

4.0 Periods of Performance

With the exception of the base year, each Option year will begin January 1st of each year and end

December 31st of the same year. The base year will begin once a contract has been awarded this year

(2025), and end December 31, 2025.

Performance will begin in 2025 immediately once a contract is awarded. The anticipated start date is July 21, 2025. Performance during the Base year shall be provided through October 31, 2025. If an Option year is exercised by the government, performance will begin March 1st of each year and end

October 31st of each year.

5.0 Questions

Send all questions via email to both:

james_bissaillon@nps.gov and adam_kircher@nps.gov