Kyocera Copier and 3 Years On-Site Maintenance Service

The Department of Energy Office of Science, through Brookhaven National Laboratory, is procuring a Kyocera Copier TASKalfa 5054ci along with a 3-year on-site maintenance service contract. The solicitation specifically requires Kyocera products with no substitutions allowed, and includes accessories such as a document feeder, dual 500-sheet trays, and surge protector. Vendors must be registered in the System for Award Management (SAM) and provide exact parts only, with no equivalent products accepted. The contract will be awarded to the responsive and responsible offeror submitting the lowest total price and fastest shipping under a firm fixed price arrangement. Quotations must be submitted via email to iorlando@bnl.gov by September 18, 2025, at 4:00 PM EST, along with a completed Quotation Pricing Sheet. The procurement is subject to Buy American Act requirements, and vendors must specify the place of manufacture for all items.

This opportunity is designated as full and open competition with no set-aside provisions, falling under NAICS code 339940 with a size standard of 750 employees. No current incumbent contractor is identified in the documentation, as the vendor field lists "ANY VENDOR" in the draft purchase order. While specific award values are not disclosed in the solicitation materials, the procurement involves both the initial copier equipment purchase and a comprehensive 3-year service and maintenance agreement. The place of performance is Brookhaven National Laboratory in Upton, New York 11973, where the equipment will be installed and maintained. The contract includes extensive quality assurance requirements, including ISO 9001 compliance, calibration standards, and adherence to various safety protocols and OSHA regulations. Payment terms are established as Net 30 days with FOB destination freight terms for delivery via UPS Ground.