Kubota Mulcher equipment maintenance at Shreveport LA VAMC

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 16 is seeking qualified contractors to provide maintenance and repair services for Kubota utility vehicles at Overton Brooks VAMC in Shreveport, Louisiana. The contractor must furnish all management, tools, supplies, equipment, labor, parts, materials, facilities, and consumables necessary to perform preventative maintenance and major/emergency repairs on six Kubota utility vehicles comprising four RTV-X1100C models, one M62 tractor, and one SVL75-2 skid steer loader. Key requirements include responding to preventative maintenance service calls within 24 hours with site arrival within 48 hours, responding to major/emergency repair calls within the same timeframe, submitting repair estimates within one business day of completing diagnostics, and maintaining comprehensive service records. The government will evaluate contractor performance through on-site inspections and complaint investigations, with authority to assess liquidated damages for nonconforming services and failure to meet response deadlines. Interested firms must submit responses to this Request for Information by 4:00 PM Central on April 1, 2026, via email to bennett.smith2@va.gov, providing company information, points of contact, business size designation, SAM UEI number, and small business certification status.

This opportunity is not designated as a set-aside and is open to all qualified contractors, though Service-Disabled Veteran-Owned Small Business (SDVOSB) firms are particularly encouraged to participate. No current contractor or incumbent is identified in this pre-solicitation notice. The anticipated SBA size standard for NAICS code 811411 (Home and Garden Equipment Repair and Maintenance) is $9 million, which establishes the threshold for determining small business status. The contract will be structured as an initial 12-month base period with four option years, providing for extended service continuity. Preventative maintenance must be performed at multiple scheduled intervals ranging from every 200 hours to annual intervals, with specific maintenance tasks defined for each equipment type. Operations are limited to 0700-1600 Monday through Friday, excluding federal holidays, and contractor personnel must possess extensive knowledge of Kubota equipment and maintain fully equipped service trucks.