Keytrack System
Closed Pre-Solicitation Posted
- Solicitation number
- FA487726QA127
- Agency
-
Air Combat Command
Air Force, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 334290 Other Communications Equipment Manufacturing
- PSC
- 6330 Railroad Signal And Warning Devices
Notice details come from SAM.gov. Updated .
About this opportunity
The 355th Civil Engineering Squadron, Air Force Combat Command, is soliciting sources for a Dormitory KeyTrak System upgrade at Davis-Monthan Air Force Base, with responses due June 5, 2026. This is a sources-sought notice only; no award will be made from this notification.
The requirement covers procurement and installation of a stand-alone, PC-based electronic key management system with 2,500-key capacity in a floor-standing, wheeled steel cabinet configuration not exceeding 8 feet long by 6 feet high by 3 feet wide. The system must include 10 lockable steel drawers, a rackmount server, and a 22-inch to 32-inch color touchscreen with fingerprint scanner. Authentication must support multiple methods: username/password, biometric fingerprint readers, Common Access Card (CAC), and Transportation Worker Identification Credential (TWIC). The system must operate stand-alone without requiring constant internet connectivity, run on licensed Microsoft Windows 11, and include a mobile application for field-based key transfers. Core functionality includes automated activity recording, access restriction to authorized managers, maintenance and work order tracking, vehicle mileage monitoring, post-power outage diagnostics, and secure local data backup (CDRW or network drives; cloud-based storage is not acceptable). The system must incorporate an API supporting FTPS and SFTP secure file transfer protocols and on-demand reporting with email or text distribution.
The contractor shall provide complete installation, on-site training, two copies of maintenance manuals and warranty documentation, and one year of 24/7/365 support and maintenance commencing upon Government acceptance. System refurbishment with acceptable replacement parts is an acceptable alternative. The primary contract manager must have a minimum of three years' related experience with an alternate available within two hours during normal duty hours.
NAICS 334290; PSC 6350.
Notice text
****SOURCES SOUGHT ONLY****
THIS IS A SOURCES SOUGHT ONLY. NO AWARD WILL COME FROM THIS NOTIFICATION.
The 355th Civil Engineering Squadron (CES) is requesting the purchase of a Dormitory KeyTrak System upgrade. The contractor shall provide all personnel, labor, equipment, transportation, tools, materials, supervision, management, and other items and services necessary to deliver and install electronic security and key management hardware, including specialized cabinets, rackmount servers, and biometric authentication components.
The requirement includes the procurement of a stand-alone, PC-based electronic key management system with Windows 11 integration, CAC/TWIC authentication capabilities, and mobile application support as described in the attached Salient Characteristics and Performance Work Statement (PWS).
Acquisition Details:
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NAICS: 334290 – Other Communications Equipment Manufacturing
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PSC: 6350 – Miscellaneous Alarm, Signal, and Security Detection Systems
A copy of the DRAFT PWS and Salient Characteristics are attached for review in this notification.
Upon review of the DRAFT PWS and Salient Characteristics, please respond, via email, to the POC below. In the body of the email please provide the following:
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A. Name of Company
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B. CAGE CODE
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C. Advise if your company is Capable and Interested in this requirement
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D. Advise if your company has past performance(s) with the government
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E. POC Name, title, email address, and phone number
Attachments
- SALIENT CHARACTERISTICS FY26 Key System_Redacted
- PWS for Keytrak system upgrade_ 5.26.2026_Redacted
Files
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