KEYper Systems Electronic Key Management System(s)
Closed Solicitation Posted
- Solicitation number
- W912TF25QA019
- Agency
-
Army National Guard
Department of the Army, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 332510 Hardware Manufacturing
- Place of performance
- Portsmouth, New Hampshire 03801, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The NH Army National Guard is seeking to procure KEYper Systems Electronic Key Management Systems through solicitation W912TF25QA019, specifically requiring a 64-key system and a 224-key system along with installation and training services. The systems must meet detailed technical specifications including steel cabinet construction (16-gauge minimum with 13-gauge door), electronic fob security, biometric or PIN access, software audit trail capabilities, and inclusion of serialized cable seals and management control software. This is a brand name only procurement with a Justification and Authorization document explaining the rationale for sole-source acquisition. The evaluation will focus on two primary factors: price reasonableness and technical acceptability, with quotes rated as either acceptable or unacceptable based on compliance with solicitation requirements. Technical and contractual questions must be submitted by 12:00 noon EST on July 24, 2025, with quotes due by 4:00 PM Eastern Time on August 29, 2025.
This procurement is designated as a 100% small business set-aside under NAICS code 332510 (Hardware Manufacturing) with a size standard of 750 employees, restricting participation to qualified small business vendors. The contract will be awarded as a Firm-Fixed Price arrangement with delivery required to 803 McGee Dr, Portsmouth, NH 03801. The solicitation specifically calls for KEYper Systems brand equipment, with one 64-key system and one 224-key system to be procured, though no specific dollar values are disclosed in the available documentation. Vendors must maintain active registration in the System for Award Management (SAM) to be eligible for award consideration. The place of performance is Portsmouth, New Hampshire, where the NH Army National Guard will take delivery of the electronic key management systems and associated services.
Notice text
2 versions
Update #2 · Latest ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is W912TF25QA019 and is issued as a Request for Quote (RFQ), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04. The associated North American Industrial Classification System (NAICS) code for this procurement is 332510 Hardware manufacturing, a small business size standard of 750 EMP. This requirement is 100% set-aside for small business, and only qualified vendors may submit quotes. The solicitation will start on the date this solicitation is posted and will end on 29 August 2025, 4:00PM. Eastern Time. Free On Board (FOB) Destination shall be required to 803 McGee Dr, Portsmouth, NH 03801. The Government intends to award a Firm-Fixed Price (FFP) contract.
The NH Army National Guard requires the following items:
BRAND NAME ONLY, see attached J&A for rationale of brand name equipment
CLIN 0001: Keyper Systems 64 Key System (QTY= 1 EA)
Must meet the following salient characteristics:
-Electronic key control system that can hold up to 64 individual key assets and is secured by mechanical/electronic fobs. Cabinet needs a construction of at least 16-gauge steel with a door construction of at least 13-gauge steel and is wall mountable. Software control system must be able to create/provide full audit trails of key logs to include transaction dates/times. System must be able to provide report on each individual key socket and location. System access must be through biometric or PIN. System must include serialized cable seals, electronic key fobs, and system management control software. Dimensions must be within 25"H x27"W x11"D.
CLIN 0002: Keyper Systems 224 Key System (QTY = 1 EA)
Must meet the following salient characteristics:
-Electronic key control system that can hold up to 224 individual key assets and is secured by mechanical/electronic fobs. Cabinet needs a construction of at least 16-gauge steel with a door construction of at least 13-gauge steel and is wall mountable. Software control system must be able to create/provide full audit trails of key logs to include transaction dates/times. System must be able to provide report on each individual key socket and location. System access must be through biometric or PIN. System must include serialized cable seals, electronic key fobs, and system management control software. Dimensions must be within 46"H x27"W x11"D.
CLIN 0003: iFob Card Holder Assembly (QTY = 6 EA)
-Powder-coated steel sleeve, permanently fixed to a locking iFob, which is electronically identified by the system and only released to authorized users.
CLIN 0004: Installation and training of both systems (QTY= 1 JOB)
Interested parties should see “Instructions to Offers” in the Provisions and Clauses document for details on how to submit your quotes (IAW 52.212-1)
Interested parties should also see “Evaluation factors” in the Provisions and Clauses document for a description on how the Government intends to evaluate your quotes (IAW FAR 52.212-2)
See Addendum to FAR 52.212-2 (attachment) for a description on how the Government intends to evaluate your quotes.
Quotes must be valid for sixty (60) days.
This solicitation requires registration with the System for Award Management (SAM) in order to be considered for award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov.
Registration must be "ACTIVE" at the time of award.
See the “Provisions & Clauses” attachment for a complete list of provisions & clauses applicable to this solicitation
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is W912TF25QA019 and is issued as a Request for Quote (RFQ), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04. The associated North American Industrial Classification System (NAICS) code for this procurement is 332510 Hardware manufacturing, a small business size standard of 750 EMP. This requirement is 100% set-aside for small business, and only qualified vendors may submit quotes. The solicitation will start on the date this solicitation is posted and will end on 12 August 2025, 4:00PM. Eastern Time. Free On Board (FOB) Destination shall be required to 803 McGee Dr, Portsmouth, NH 03801. The Government intends to award a Firm-Fixed Price (FFP) contract.
The NH Army National Guard requires the following items:
BRAND NAME ONLY, see attached J&A for rationale of brand name equipment
CLIN 0001: Keyper Systems 64 Key System (QTY= 1 EA)
Must meet the following salient characteristics:
-Electronic key control system that can hold up to 64 individual key assets and is secured by mechanical/electronic fobs. Cabinet needs a construction of at least 16-gauge steel with a door construction of at least 13-gauge steel and is wall mountable. Software control system must be able to create/provide full audit trails of key logs to include transaction dates/times. System must be able to provide report on each individual key socket and location. System access must be through biometric or PIN. System must include serialized cable seals, electronic key fobs, and system management control software. Dimensions must be within 25"H x27"W x11"D.
CLIN 0002: Keyper Systems 224 Key System (QTY = 1 EA)
Must meet the following salient characteristics:
-Electronic key control system that can hold up to 224 individual key assets and is secured by mechanical/electronic fobs. Cabinet needs a construction of at least 16-gauge steel with a door construction of at least 13-gauge steel and is wall mountable. Software control system must be able to create/provide full audit trails of key logs to include transaction dates/times. System must be able to provide report on each individual key socket and location. System access must be through biometric or PIN. System must include serialized cable seals, electronic key fobs, and system management control software. Dimensions must be within 46"H x27"W x11"D.
CLIN 0003: Installation and training of both systems (QTY= 1 JOB)
Interested parties should see “Instructions to Offers” in the Provisions and Clauses document for details on how to submit your quotes (IAW 52.212-1)
Interested parties should also see “Evaluation factors” in the Provisions and Clauses document for a description on how the Government intends to evaluate your quotes (IAW FAR 52.212-2)
See Addendum to FAR 52.212-2 (attachment) for a description on how the Government intends to evaluate your quotes.
Quotes must be valid for sixty (60) days.
All technical or contractual questions shall be submitted in writing via e-mail no later than 12:00 noon EST on 24 July 2025 to Joseph Jeddrey at joseph.w.jeddrey.civ@army.mil and Richard Trafton at richard.c.trafton.civ@army.mil. Telephone inquiries will not be accepted. If the Government responses to technical questions affect any portion of the solicitation then an Amendment of Solicitation will be issued. The subject of your email must include your company's legal name, state the nature of your email and include the Solicitation Number W912TF25QA019. For example, the subject of your email should be similar to the following: Quote Submission by Company XXXXX, Solicitation Number W912TF25QA019 Company XXXXX Question Regarding Solicitation Number W912TF25QA019.
This solicitation requires registration with the System for Award Management (SAM) in order to be considered for award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov.
Registration must be "ACTIVE" at the time of award.
See the “Provisions & Clauses” attachment for a complete list of provisions & clauses applicable to this solicitation
Files
| File | Type | Posted |
|---|---|---|
| Addendum to FAR 52.212-2.pdf | ||
| W912TF25QA019_Provisions and Clauses.pdf | ||
| JA 25-07_KeyPer System_Redacted.pdf |
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