Karcher Vacuum Pack and Accessories

Brookhaven National Laboratory, operating on behalf of the Department of Energy Office of Science, seeks quotations for Karcher vacuum packs and accessories in a total small business set-aside, with quotations due June 16, 2026 at 5:00 PM and questions due June 15, 2026 at 4:00 PM.

Place of performance is Upton, New York. The procurement covers five line items: 25 filtering baskets, 25 Karcher Vac Pac BVL 5/1BP battery vacuum packs, 25 Karcher EB30/1 mini sweepers, one Karcher wet/dry receiver, and ten paper filters. All items are commercial equipment designated ESH&Q Risk Level A3 - Minor. Award will be made on a firm fixed-price basis to the responsive and responsible offeror submitting the lowest total price with no equivalents accepted. All quotation pricing must be all-inclusive in U.S. dollars, including freight, import duties, and customs costs. Payment terms are Net 30 with FOB Destination and freight prepaid by vendor carrier.

Delivery is required to Building 98 Rochester Street, Upton, New York during standard working hours (8:00 AM–12:00 PM or 1:00–4:00 PM EST, Monday through Friday), with shipments exceeding 3,000 lbs. or 8 feet in length requiring three days' advance notice.

The NAICS code is 449210, Electronics and Appliance Retailers; PSC is 7910, Floor Polishers and Vacuum Cleaning Equipment. Offerors must be registered in SAM with a Unique Entity ID or complete AMS-Form-050 representations and certifications. Large businesses expecting to exceed $750,000 must submit a Small Business Subcontracting Plan with goals including 50% small business, 5% small disadvantaged business, 5% women-owned business, and 3% each for HUBZone, veteran-owned, and service-disabled veteran-owned businesses. Upon award, the successful offeror must complete applicable tax forms (W-9 for domestic vendors, W-8BEN-E for foreign entities) and a Vendor ACH Authorization Form. Quotations must be submitted via email with the signed Quotation Pricing Sheet to iorlando@bnl.gov.