Justice and Administration Management Services II

Added: Feb 06, 2016 8:32 pm The original posting had to be removed for security reasons, The Department of State intends to repost on 08 Feb 2016. 

The repost reference number is: SINLEC16R0014. For questions or concerns please contact Emmonslj@state.gov

Added: Jan 07, 2016 11:49 am Modified: Feb 03, 2016 3:24 pmTrack Changes

AMENDMENT 1: Add Appendix 6, Government Furnished Equipment List

SOLICITATION # SINLEC-16-R-0014, Justice & Administration Management Services II

The Department of State, Bureau of International Narcotics Law Enforcement Affairs, Office of Grants, Acquisitions, and Procurement Policy is pleased to request proposals for Justice Administration and Management Support Services. Interested The proposed contract action is 100% Small Business set-aside, NAICS code 541990.

Please carefully read sections L and M of the solicitation for instructions and rating procedures.

In order to ensure timely receipt of proposals, questions must be submitted in writing no later than 29 Feb 2016, 5:00:00 P.M. Eastern Standard Time.

Contracting Office Address:
U.S. Department of State
Bureau of International Narcotics Law Enforcement
2401 E Street, NW
Washington, DC 20520

Customer Location:
U.S. Department of State
U.S. Embassy, Monrovia, Liberia

Procurement Point of Contact:
Lara Emmons
U.S. Department of State
Office of Resource Management
emmonslj@state.gov
Office: (202) 736-9154

DISCLAIMER: The official plans and specification are located on the official government web page and the Government is not liable for information furnished by any other source. Amendments, if/when issued will be posted to the FBO page for electronic downloading. This will normally be the only method of distributing amendments prior to closing; therefore, it is the offerors responsibility to check the website periodically for any amendments to the solicitation. Websites are occasionally inaccessible due to various reasons. The Government is not responsible for any loss of Internet connectivity or for an offeror's inability to access the documents posted on the referenced web pages. The Government will not issue paper copies. All inquiries must be in writing, preferable via email to the persons specified in the solicitation. All answers will be provided in writing via posting to the web. Place of performance in Liberia. This Contract is Subject to availability of funds and no Contract Award will be made until funds become available.

Added: Jan 07, 2016 11:49 am Modified: Feb 02, 2016 4:40 pmTrack Changes

SOLICITATION # SINLEC-16-R-0014, Justice & Administration Management Services II

The Department of State, Bureau of International Narcotics Law Enforcement Affairs, Office of Grants, Acquisitions, and Procurement Policy is pleased to request proposals for Justice Administration and Management Support Services. Interested The proposed contract action is 100% Small Business set-aside, NAICS code 541990.

Please carefully read sections L and M of the solicitation for instructions and rating procedures.

In order to ensure timely receipt of proposals, questions must be submitted in writing no later than 29 Feb 2016, 5:00:00 P.M. Eastern Standard Time.

Contracting Office Address:
U.S. Department of State
Bureau of International Narcotics Law Enforcement
2401 E Street, NW
Washington, DC 20520

Customer Location:
U.S. Department of State
U.S. Embassy, Monrovia, Liberia

Procurement Point of Contact:
Lara Emmons
U.S. Department of State
Office of Resource Management
emmonslj@state.gov
Office: (202) 736-9154

DISCLAIMER: The official plans and specification are located on the official government web page and the Government is not liable for information furnished by any other source. Amendments, if/when issued will be posted to the FBO page for electronic downloading. This will normally be the only method of distributing amendments prior to closing; therefore, it is the offerors responsibility to check the website periodically for any amendments to the solicitation. Websites are occasionally inaccessible due to various reasons. The Government is not responsible for any loss of Internet connectivity or for an offeror's inability to access the documents posted on the referenced web pages. The Government will not issue paper copies. All inquiries must be in writing, preferable via email to the persons specified in the solicitation. All answers will be provided in writing via posting to the web. Place of performance in Afghanistan. This Contract is Subject to availability of funds and no Contract Award will be made until funds become available.

Added: Jan 07, 2016 11:49 am

PRE-SOLICITATION NOTICE
SOLICITATION # SINLEC-16-R-0014, Justice & Administration Management Services II

The United States Department of State (DOS), Office of Resource Management, Grants and Acquisition Procurement Policy intends to issue a solicitation for professional services under NAICS code 541990, All Other Professional, Scientific, and Technical Services, for Justice and Administration Management Services. The propose contract action is a follow-on effort from contract SINLEC-14-C-0002. The services are currently being performed by IBI International. The propose action would commence with a one month transition phase on or around 23 Mar 2016. Full performance would commence on or around 25 Apr 2016.

Scope
The U.S. Department of State anticipates awarding one contract to work with the United States Government, Government of Liberia, and Ministry of Justice in Liberia. The following is a list, not all inclusive, of the day to day activities the proposed contract action would require:

• Facilitate updates to the MOJ Strategic Plan as necessary, when/if there are changes in MOJ leadership.
• Provide MOJ staff with training and mentoring on strategic planning, including development and implementation of subsequent Strategic Plans.
• Support the successful implementation of the MOJ Strategic Plan, including developing a MOJ-wide Implementation Strategy.
• Where necessary, assist the MOJ with the revision of its organizational structure, delineating clear roles and responsibilities.
• Provide training for staff on the development of organizational charts, job descriptions, and roles and responsibilities and ensure staff can create such work products on their own.
• In conjunction with MOJ leadership, develop and document transparent policies and standard operating procedures in order to enable efficient implementation of the priorities identified in the Strategic Plan. Provide training for staff on the development of policies and standard operating procedures.
• Link all of the above with existing ICT and Financial Management systems, and provide regular training and on-the-job mentorship to staff on the use of these systems.
• Help MOJ to plan, implement, and sustain tailored administrative training for HR, finance, IT, asset, and procurement staff, in addition to standard training which includes orientation / training on the DAPS as an organization.
• Provide weekly, on-the-job training and mentorship until all staff who have been employed for more than a year fully understand and perform their roles up to minimum standard (minimum standard is to be provided by the contractor and require INL approval).
• Ensure the organizational structure (objective 1) clearly reflects sub-structures and staffing responsibilities that represent key HR areas, such as recruitment and selection, and performance management.
• Help MOJ develop a formal set of policies and procedures to strengthen recruitment and selection. Provide training for staff on implementation of the policies and procedures to strengthen recruitment and selection.
• Help MOJ develop formal HR policy on staff training and development, develop training plans and deliver training to HR staff as required.
• Help MOJ establish a training information system and prepare annual staff training plans at all levels within the MOJ . Provide training for staff on implementation of the training information system and the preparation and implementation of annual staff training plans.
• Support the development and establishment of an employee training and development system to track training needs and training providers. Provide training for staff on implementation of the employee training and development system.
• Link new systems created to the existing ICT and Financial Management systems.
• Facilitate the development the HR Section's annual operational plan and budget.
• Support the revision and update of the existing financial management policies and procedures manual and assessment management policies and procedures.
• Provide training to relevant MOJ staff on financial management best practices and on implementation of those policies and procedures.
• Support the development, updates, and/or revision of Terms of Reference for Finance Office staff.
• Aid in the development and implementation of a formal set of standard operating procedures for the budget process (including budget preparation, approval, execution), and see these implemented through the Budget Committee and other relevant parties. Provide training for MOJ staff on budgeting - from development through adoption.
• Aid in the establishment of an Audit Recommendation and Implementation Committee in compliance with the Internal Audit Act. Provide training to staff on the Committee's mandate and how best to take that forward.
• Support the assessment of the training needs of the Internal Audit staff and enhance the work of the MOJ's internal auditors by providing training in the internal audit standards and the internal audit process.
• Train Internal Control and Internal Audit staff in generally accepted accounting principles.
• Support asset managers to develop and implement and systematic approach to tracking and registering assets according to defined policies and procedures. Support the application of this approach to recent acquisitions.
• Facilitate the streamlining of the internal auditors review process.
• Work with relevant staff to enhance a system to efficiently track and register its assets according to defined policies and procedures.

Notice of Synopsis
This is a pre-solicitation synopsis notice published in accordance with FAR 5.203 announcing that a solicitation is expected to be published in the Federal Business Opportunity (FedBizOpps) to acquire the services described above. The anticipated release date of the solicitation is on or about 14 Jan 2016 on the FedBizOpps website with proposals due on or about 19 Feb 2016. The closing date and location for receipt of proposals will be reflected in the solicitation. All parties interested in submitting a proposal must be registered in the System for Award Management (SAM) registry (www.sam.gov). Interested parties are responsible for reviewing the FedBizOpps website frequently for updates and for reviewing/obtaining the Request for Proposals (RFP) and amendments, if any.

This procurement will be conducted as a competitive 100% small business set-aside in accordance with Part 19 of the Federal Acquisition Regulation. The intended period of performance is 1 month phase-in, 12 month base period, two 12 month option years, and 1 month phase-out. The entire contract period is not expected to exceed three years and 2 months. The North American Industry Classification System (NAICS) code for this requirement is 541990, All Other Professional, Scientific, and Technical Services with a small business size standard of $15M. The Department of State intends to select a single source and award firm fixed-price (FFP) with cost reimbursable line item(s) contract on the evaluation basis of best value tradeoff to the government.

All questions or concerns regarding this requirement must be submitted in writing via email to Lara Emmons at emmonslj@state.gov and must reference solicitation number SINLEC16R0014 No pre-solicitation conference will be held and interested parties should wait until after release of the solicitation to submit questions/inquiries. The solicitation will set forth a date for receipt of questions after which the government will be unable to guarantee provision of a timely response. No questions or inquiries will be accepted by telephone or fax. The Government intends to provide responses to questions on a non-attribution basis via amendment(s) to the solicitation. The distribution of the solicitation and associated updates, notices and amendments will be accomplished solely through the FedBizOpps website at http://www.fbo.gov/. Hard copies of the solicitation documents will not be available. Interested parties are responsible for monitoring the FedBizOpps website to ensure they have the most up-to-date information about this procurement/solicitation.

Contracting Office Address:
U.S. Department of State
Bureau of International Narcotics Law Enforcement
2401 E Street, NW
Washington, DC 20520

Customer Location:
U.S. Department of State
U.S. Embassy, Monrovia, Liberia

Procurement Point of Contact:
Lara Emmons
U.S. Department of State
Office of Resource Management
emmonslj@state.gov
Office: (202) 736-9154

DISCLAIMER: The official plans and specification are located on the official government web page and the Government is not liable for information furnished by any other source. Amendments, if/when issued will be posted to the FBO page for electronic downloading. This will normally be the only method of distributing amendments prior to closing; therefore, it is the offerors responsibility to check the website periodically for any amendments to the solicitation. Websites are occasionally inaccessible due to various reasons. The Government is not responsible for any loss of Internet connectivity or for an offeror's inability to access the documents posted on the referenced web pages. The Government will not issue paper copies. All inquiries must be in writing, preferable via email to the persons specified in the solicitation. All answers will be provided in writing via posting to the web. Place of performance in Afghanistan. This Contract is Subject to availability of funds and no Contract Award will be made until funds become available.