SINLEC16R0014_-_Solicitation.pdf

1. REQUISITION NO.

3. AWARD/EFFECTIVE DATE 5. SOLICITATION NO.

SINLEC16R0014

6. SOLICITATION ISSUE DATE

02 FEB 2016 5:00:00PM (EST)

b. TELEPHONE NO. (No collect calls) 8. OFFER DUE DATE/LOCAL TIME

15 MAR 2016 12:00:00PM (EST)

9. ISSUED BY CODE 11. DELIVERY FOR FOB

DEPARTMENT OF STATE DESTINATION UNLESS

BUREAU OF INTERNATIONAL NARCOTICS AND LAW MARKED

ENFORCEMENT AFFAIRS

2401 E. STREET, ROOM H0936

CODE

CODE:

17a. CAGE CODE CODE

CODE:

19. ITEM NO. 23. UNIT PRICE

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED

16. ADMINISTERED BY:

GRANTS, ACQUISITIONS, AND PROCUREMENT POLICY

Columbia Plaza

2401 EAST STREET, SA-01, H039G WASHINGTON, D.C., 20502

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED [x] SEE ADDENDUM TO FAR 52.212-4(g), SECTION C-II.

[ ] 17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH

ADDRESS IN OFFER.

PAGE 1 OF

NET 30 DISCOUNT

12. DISCOUNT TERMS

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

33. SHIP NUMBER32a. QUANTITY IN COLUMN 21 HAS BEEN 34. VOUCHER NUMBER

25. ACCOUNTING AND APPROPRIATION DATA

a. NAME

LARA J. EMMONS

7. FOR SOLICITATION

INFORMATION CALL

32b. SIGNATURE OF AUTHORIZED GOVT REPRESENTATIVE

[ ] RECEIVED [ ] INSPECTED [ ] ACCEPTED, AND CONFORMS TO THE CONTRACT

EXCEPT AS NOTED.

32c. DATE

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41c. DATE

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ORIGINAL

TO THE ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL

ITEMS SET X FORTH OR OTHERWISE IDENTIFIED ABOVE, AND ON REFERENCED

SCHEDULE SECTION B PAGES SUBJECT TO THE TERMS AND CONDITIONS

20.

SCHEDULE OF SUPPLIES/SERVICES 21. QUANTITY 22. UNIT

[ ] 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA [x] ARE [ ] ARE NOT ATTACHED.

[ ] 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA [ ] ARE [ ] ARE NOT ATTACHED.

29. AWARD OF CONTRACT: REFERENCE OFFER DATED

. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES

WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

24. AMOUNT

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

2. CONTRACT NO.

10. THIS ACQUISITION IS

[ ] UNRESTRICTED

[X] SET ASIDE: 100 % FOR

[X] SMALL BUSINESS

[ ] 8(a) [ ] Hub-Zone N

NAICS: 541990

SIZE STD: $15M

31b. LARA J. EMMONS, DOS/CIV

18a. PAYMENT WILL BE MADE BY

15. DELIVER TO:

DUNS NO

TELEPHONE NO

CONTRACTOR OFFEROR

4. ORDER NO.

202-736-9154

13b. RATING

14. METHOD OF SOLICITATION

[ ] RFP (NEGOTIATED)

31c. DATE SIGNED

35. AMOUNT VERIFIED

CORRECT FOR

37. CHECK NUMBER

40. PAID BY

[ ] 13a. THIS CONTRACT IS A RATED ORDER

CONTRACTING OFFICER

EMMONSLJ@STATE,GOV

[ ] COMPLETE [ ] PARTIAL [ ] FINAL

[ ] PARTIAL [ ] FINAL

39. S/R VOUCHER NO.

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location) 42c. DATE REC’D

38. S/R ACCOUNT

NO

mailto:EMMONSLJ@STATE,GOV EmmonsLJ Typewritten Text

EmmonsLJ Typewritten Text

EmmonsLJ Typewritten Text

//SIGNED//

EmmonsLJ Typewritten Text

02 FEB 2016

Section A – Solicitation/Contract Form

SINLEC16R0014

Justice Administration & Management Support

INFORMATION TO OFFERORS

A-1 CLAUSES AND PROVISIONS

(a) Clauses and provisions from the Federal Acquisition Regulation (FAR) and supplements thereto are incorporated in this document by reference and in full text. Those incorporated by reference have the same force and effect as if they were given in full text.

(b) Sections K, L, and M will be physically removed from the resulting contract, but will be deemed to be incorporated by reference in the contract.

A-2 OFFEROR’S ATTENTION IS CALLED TO THE FOLLOWING:

(a) Representations, Certifications, and Other Statements of Offerors in Section K, and Schedule of Supplies or Services and Prices/Costs in Section B, must be completed and returned with the proposal. Offerors are required to complete the pricing schedule for the basic performance period and the two (2) option periods.

(b) Proposal submission and preparation instructions contained in Section L. Evaluation Factors for Award contained in Section M.

(c) Offerors are cautioned to be sure they are in compliance with Section I, 52.229-3, Federal, State and Local Taxes.

(d) This acquisition is a competitive total small business set-aside.

(e) Contractor Inquiries. Information regarding inquiries is contained in Section L.

A-3 SYSTEM FOR AWARD MANAGEMENT (SAM)

The Department of State requires all contractors to register in the System for Award Management Registration (SAM) database to receive any contract award or payment. The SAM website is http://www.sam.gov. In accordance with FAR Part 4.1201, prospective contractors shall complete electronic annual representations and certifications via the Online Representations and Certifications Application (ORCA) at: http://orca.bpn.gov in conjunction with required registration in the SAM database.

A-4 AMENDMENT(S)

Any amendment(s) issued will be incorporated into the resulting contract.

http://www.sam.gov./ http://orca.bpn.gov/ EmmonsLJ

Section B – Supplies/Services Price/Cost

Justice Administration & Management Support

Line Item No

Solicitation Number

SINLEC16R0014

Contract No: Title: Justice Administration & Management Support

Date of Solicitation

01 FEB 16

Description

BASE

Phase-in/Transition Period: (FFP) Phase-In/Transition Period: Non-Personal Service, the Contractor shall provide all personnel, materials, tools, equipment, and administrative services to support a two (2) week phase-in/transition period (11 Apr 2016 - 24 Apr 2016) to assume full program responsibility in accordance to Appendix 3. The COR is Mr. Jon Paul Martinez.

Document Reference No:

Qty Unit Unit Price Total Price

2 WEEKS $ $

Delivery Date (Start to End) End FOB

11 APR 16 - 24 APR 16 DESTIN

*** IMPORTANT NOTICE ABOUT THIS CLIN***

The proposed price for CLIN 0001 will not be included in the total evaluated price. However, the proposed price will be assessed for reasonableness based on, but not limited to, proposed transition of equipment, material tools, and phase-in of personnel outlay.

BASE

Base Period - JAMS Services: FFP, Non-Personal Service, the Contractor shall provide all personnel, materials, tools, equipment, and administrative support services to perform all aspects of the attached PWS sections 2.1, 2.1.4.3, 2.1.4.4,

2.1.4.5. Proposed labor must be at full burden monthly rate for each individual and position title and itemized to include: all applicable insurance, hardship differential, and overhead to assess cost reasonableness for the proposed level of effort.

Document Reference No:

Qty Unit Unit Price Total Price

12 MON $ $

Delivery Date (Start to End) End FOB

25 APR 16 - 24 APR 17 DESTIN

BASE

Base Period JAMS Special Projects: Cost Reimbursable, Non-Personal Service, in rare but potential situations, the Contractor may be requested to perform special projects in response to results or reactions to programmatic changes. The Contracting Officer shall make the within scope determination and approval in accordance with the Contractor's technical proposal, attached PWS.

Document Reference No:

Qty Unit Unit Price Total Price

12 MON $ $

Offerors are not required to propose on this

CLIN

Delivery Date (Start to End) End FOB

25 APR 16 - 24 APR 17 DESTIN

EmmonsLJ

Justice Administration & Management Support

BASE

Base Period - JAMS TDY & Travel: In accordance with FAR 31.205-46, TDY and Travel cost must be directly related to and required for the performance of this contract, authorized in advance, and in writing to the COR. In no event, the Contractor shall not include profit, fee, overhead, or G&A. See PWS 4.4 Document Reference No:

Qty Unit Unit Price Total Price

12 MON $ $

Delivery Date (Start to End) End FOB

25 APR 16 - 24 APR 17 DESTIN

*** IMPORTANT NOTICE ABOUT THIS CLIN***

The proposed price for CLIN 0004 will not be included in the total evaluated price.

However, the proposed price will be assessed for reasonableness based on, but not limited to, proposed number of trips, length of stay, purpose, and anticipated cost of living. See section H for allowable cost.

OPTION

Option Period One - JAMS Services: FFP, Non-Personal Service, the Contractor shall provide all personnel, materials, tools, equipment, and administrative support services to perform all aspects of the attached PWS sections 2.1, 2.1.4.3, 2.1.4.4, 2.1.4.5. Proposed labor must be at full burden monthly rate for each individual and position title and itemized to include: all applicable insurance, hardship differential, and overhead to assess cost reasonableness for the proposed level of effort. Document Reference No:

Qty Unit Unit Price Total Price

12 MON $ $

Delivery Date (Start to End) End FOB

25 APR 17 - 24 APR 18 DESTIN

OPTION

Option Period One - JAMS Special Projects:Cost Reimbursable, Non-Personal Service, in rare but potential situations, the Contractor may be requested to perform special projects in response to results or reactions to programmatic changes. The Contracting Officer shall make the within scope determination and approval in accordance with the Contractor's technical proposal, attached PWS sections and

2.1.4.5, 3.2.1, 3.3, 4.2, 4.3, 4.4

Qty Unit Unit Price Total Price

12 MON $ $

Offerors are not requ

CLIN

ired to propose on this

Delivery Date (Start to End) End FOB

25 APR 17 - 24 APR 18 DESTIN

OPTION

Option Period One - JAMS TDY & Travel: In accordance with FAR 31.205-46, TDY and Travel cost must be directly related to and required for the performance of this contract, authorized in advance, and in writing to the COR. In no event, the Contractor shall not include profit, fee, overhead, or G&A. See PWS 4.4.

Document Reference No:

Qty Unit Unit Price Total Price

12 MON $ $

EmmonsLJ

Justice Administration & Management Support

Delivery Date (Start to End) End FOB

25 APR 17 - 24 APR 18 DESTIN

*** IMPORTANT NOTICE ABOUT THIS CLIN***

The proposed price for CLIN 1004 will not be included in the total evaluated price.

However, the proposed price will be assessed for reasonableness based on, but not limited to, proposed number of trips, length of stay, purpose, and anticipated cost of living. See section H for allowable cost.

OPTION

Option Period Two - JAMS Services: FFP, Non-Personal Service, the Contractor shall provide all personnel, materials, tools, equipment, and administrative support services to perform all aspects of the attached PWS sections 2.1, 2.1.4.3, 2.1.4.4, 2.1.4.5. Proposed labor must be at full burden monthly rate for each individual and position title and itemized to include: all applicable insurance, hardship differential, and overhead to assess cost reasonableness for the proposed level of effort.

Document Reference No: PR

Qty Unit Unit Price Total Price

12 MON $ $

Delivery Date (Start to End) End FOB

25 APR 18 - 24 APR 19 DESTIN

OPTION

Option Period Two - JAMS Special Projects: Cost Reimbursable, Non-Personal Service, in rare but potential situations, the Contractor may be requested to perform special projects in response to results or reactions to programmatic changes. The Contracting Officer shall make the within scope determination and approval in accordance with the Contractor's technical proposal, attached PWS.

Document Reference No:

Qty Unit Unit Price Total Price

12 MON $ $

Offerors are not required to propose on this

CLIN

Delivery Date (Start to End) End FOB

25 APR 18 - 24 APR 19 DESTIN

OPTION

Option Period Two - JAMS TDY & Travel: In accordance with FAR 31.205-46, TDY and Travel cost must be directly related to and required for the performance of this contract, authorized in advance, and in writing to the COR. In no event, the Contractor shall not include profit, fee, overhead, or G&A. See PWS section 4.4

Qty Unit Unit Price Total Price

12 MON $ $

Delivery Date (Start to End) End FOB

25 APR 18 - 24 APR 19 DESTIN

*** IMPORTANT NOTICE ABOUT THIS CLIN***

The proposed price for CLIN 2004 will not be included in the total evaluated price.

However, the proposed price will be assessed for reasonableness based on, but not limited to, proposed number of trips, length of stay, purpose, and anticipated cost of living. See section H for allowable cost.

EmmonsLJ

Justice Administration & Management Support

0005 Phase-out/Transition Period:(FFP) Phase-out/Transition Period: Non-Personal Service, the Contractor shall provide all personnel, materials, tools, equipment, and administrative services to support a 30-day phase-out/transition period to hand off full program responsibility in accordance with

Appendix 3.

The COR is Mr. Jon Paul Martinez.

Qty Unit Unit Price Total Price

1 MON $ $

Delivery Date (Start to End) FOB

TBD DESTIN

*** IMPORTANT NOTICE ABOUT THIS CLIN***

The proposed price for CLIN 0005 will not be included in the total evaluated price. However, the proposed price will be assessed for reasonableness based on, but not limited to, proposed transition of equipment, material tools, and phase-out of personnel outlay.

EmmonsLJ

Section C – Description/specifications/statement of work

Justice Administration & Management Support

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

The Contractor shall provide the services and supplies set forth in Section B, in accordance with Section J, Attachment J-1, titled – Performance Work Statement for Justice Administration and Management Services.

EmmonsLJ

Section D – Packaging and Marking

Justice Administration & Management Support

PACKAGING AND MARKING

EmmonsLJ

Section E – Inspection and Acceptance

Justice Administration & Management Support

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 1004 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government 2004 Destination Government Destination Government 0005 Destination Government Destination Government

E-1 INSPECTION AND ACCEPTANCE

(IAW FAR 46.401(b) and 46.503)

Inspection and acceptance will be accomplished by Quality Assurance Personnel (QAP) designated for the contract at the following places:

(a) Inspection at the places(s) of performance set forth in the contract as applicable.

(b) Acceptance at the Department of State office located in Washington, District of Columbia, are assigned quality assurance personnel (QAP) duties and responsibilities.

E-2 ACCEPTANCE OF SERVICES ACCOMPLISHED ON

X by certification on contractor's invoice X by proof of purchase, receipts, or bill of landing for item(s) valued over $75.00.

X by certification of Monthly Status Report (MSR)

E-3 52.246-3 INSPECTION OF SUPPLIES--COST-REIMBURSEMENT MAY

(IAW FAR 46.303)

E-4 52.246-4 INSPECTION OF SERVICES—FIXED PRICE AUG

(IAW FAR 46.304)

E-5 52.246-16 RESPONSIBILITY FOR SUPPLIES APR

(IAW FAR 46.316)

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

EmmonsLJ

Section F – Deliveries or Performance

Justice Administration & Management Support

F-1 PERIOD OF PERFORMANCE

(IAW FAR 11.401(a))

(a) The Phase-in/Transition Period begins 11 APR 2016 – 24 April 2016. Full performance under this contract shall be from 25 April 2016 through 24 April 2017 with two (2) one-year options.

(b) PERFORMANCE PERIOD/SCHEDULE:

1. PHASE-IN/TRANSITION

2. BASIC PERIOD

3. OPTION PERIOD ONE

4. OPTION PERIOD TWO

5. PHASE-OUT/TRANSITION

11 APR 2016 – 24 APR 2016

25 APR 2016 – 24 APR 2017

25 APR 2017 – 24 APR 2018

25 APR 2018 – 24 APR 2019

25 APR 2019 – 24 MAY 2019

F-2 PLACE OF PERFORMANCE

(IAW FAR 11.401(a))

Services under this contract are required to be performed at Monrovia, Liberia.

F-3 PERIOD OF CONTRACT

(IAW FAR 11.401(a))

This Contract shall be in effect from:

(a) The contractor shall accomplish the work called for in Section B for the basic period commencing on 25 APRIL 2016 and ending 24 APRIL 2017.

(b) If Option Period One is exercised, the end date in paragraph F-1(a) above shall be deemed to be revised to read

―24 APRIL 2018

(c) If Option Period Two is exercised, the end date in paragraph F-1(a) above shall be deemed to be revised to read

―24 APRIL 2019

F-4 52.242-15 STOP WORK ORDER

(IAW FAR 42.1305(b))

AUG 1989

F-5 52.242-17 GOVERNMENT DELAY OF WORK

(IAW FAR 42.1305(d))

APR 1984

F-6 52.247-34 F.O.B DESTINATION

(IAW FAR 47.303-6(c))

NOV 1991

F-7 52.247-55 F.O.B POINT FOR DELIVERY OF

GOVERNMENT FURNISHED PROPERTY

(IAW FAR 47.305-12 (a)(2))

JUN 2003

EmmonsLJ

Section G – Contract Administration Data

Justice Administration & Management Support

G-1 ACCOUNTING AND APPROPRIATION DATA

Funds shall be cited on individual contract line items. Funds will be added and issued by the contracting office and shall be signed by an authorized CO.

G-2 CONTRACT ADMINISTRATION

This contract will be administered by:

Contracting Officer: Lara Emmons Contracting Officer Representative: Jon Paul Martinez Telephone Number: (202) 736-9154

First Class Mailing:

U.S. Department of State Office of Acquisition Management P.O. Box 9115, Rosslyn Station Arlington, Virginia 22219

G-3 INVOICING/PAYMENT

Invoice submission is only via the Office of Claims’ Commercial Claims Operations fax server, toll-free number: 866-483-3436, or DOSPayments@state.gov, unless otherwise indicated. Each invoice must be transmitted separately.

To constitute a proper invoice, the invoice must include the following information and/or attached documentation:

(1) Name and Address of the Contractor

(2) Dun and Brad Street Universal Number System (DUNS)

(3) Date of invoice

(4) Unique Vendor Invoice Number - Our Financial System cannot accept the following characters: @ (at symbol), ~ (Tilde), & (Ampersand), ' (Apostrophe), " (Quotation) and spaces. Please do not include any of these characters as part of your invoice number.

(5) Remittance Contact Information

(6) Shipping Terms, Ship to Address

(7) Payment Terms

(8) Total Quantity of Items

(9) Total Invoice Amount

(10) Requisition Number, Contract Number and Order/Award Number, with modification number if applicable.

(11) Order line item number and information (see below instructions) The name and DUNS of the contractor on the invoice must match the information indicated on the order/award for proper payment.

IMPORTANT: For proper payment, the invoice must detail products and/or services delivered on a line item basis in direct accordance with the corresponding order/award/contract. Each line item must contain the following information:

(1) Description of the services rendered for each line item

(2) Line Item Quantity

(3) Line Item Unit Price

(4) Total Line Item Invoicing Amount

(5) Delivery Date

(6) Contract Line Item Number (CLIN)

(7) Order/Award Line Item Number if invoicing against a task or delivery order or Blanket Purchase Agreement (BPA)

EmmonsLJ

Justice Administration & Management Support

Please note that many task or delivery orders against Department of State or GSA contracts or blanket purchase agreements may have a separate and unique line item number in addition to the umbrella Contract Line Item Number (CLIN). The order line item number as well as the umbrella award CLIN must be referenced at each invoice line item level in such cases.

All payment to domestic claims will be disbursed by electronic funds transfer EFT. Vendors who are registered in the Central Contractor Registration (CCR) should verify and re-confirm their financial information in the database prior to invoicing. Vendors who wish to request a waiver of CCR or payment by check must submit their justification to their assigned contracting officer for consideration at least 30 days prior to billing. For vendors who are granted an EFT exception, the payment address on the invoice must match the remittance address in the vendor record cited in the award.

Additional correspondence should be addressed to:

Name: U.S. Department of State Global Financial Services Attn: Office of Claims (RM/GFS/F/C) Charleston Financial Service Center

Mailing Address:

Post Office Box 150008 Charleston, SC 29415-5008 Telephone Numbers:

Director’s Secretary Voice 843-202-3761 Fax 843-746-0749 Official Office Hours: 8:00 am – 5:00 pm

To request Payment Status on a Past Due Invoice contact:

Office of Claims Customer Service Email: commercialclaims@state.gov Phone: 877-704-9473 Toll Free Person to Contact: Supervisor, Vendor Claims Email: GFS-ChiefVC@state.gov Phone: 843-202-3881

G-4 ADMINISTRATIVE PERSONNEL

The contracting officer will provide to the contractor, a listing of the names of the contract administrator and Quality Assurance Specialists with their organizational codes and telephone numbers at the pre-performance conference and as changes occur.

G-5 ADMINISTRATIVE ADJUSTMENT OF ESTIMATED AMOUNT

(a) On an aggregate contract basis, the estimated amount cited for individual CLINs in Section B, Supplies or Services and Prices/Costs, may be unilaterally increased or decreased by the Government as it deems necessary, as long as the adjustment is within the estimated total aggregate amount of the contract.

EmmonsLJ

Justice Administration & Management Support

(b) On an individual basis, the estimated amount for individual CLINs may be unilaterally increased or decreased by the Government as it deems necessary, as long as the adjustment is within the estimated total aggregate amount of the award. A modification is required to make the adjustment.

G-6 CORRESPONDENCE

The Contractor shall provide to the CO a copy of all correspondences received from any Government activity involved with this contract.

CLAUSES INCORPORATED BY REFERENCE

52.201-7000 Contracting Officer's Representative DEC 1991 52.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

MAR 2008

EmmonsLJ

Section H – Special Contract Requirements

Justice Administration & Management Support

H-1 CONTACT INFORMATION FOR SENSITIVE AND/OR OPERATIONAL POSITIONS

The Department of State relies on a blended workforce consisting of contractor and direct hire personnel to perform its mission. The Department may require the ability to contact essential contractor personnel outside the work environment in the event of an emergency, natural disaster, or similar situation. Contractors may be required to provide outside contact information for personnel performing tasks under this contract when requested by the Contracting Officer’s Representative (COR). This information will be protected in accordance with 3 FAM 1218.3.

(end of clause)

H-2 CONTRACTOR COMMITMENTS, WARRANTIES, AND REPRESENTATIONS

Any written commitment by the Contractor within the scope of this contract shall be binding upon the Contractor.

Failure of the Contractor to fulfill any such commitment shall render the Contractor liable for liquidated or other damages due to the Government under the terms of this contract. For the purpose of this clause, a written commitment by the Contractor is limited to the proposal submitted by the Contractor, and to specific written modifications to the proposal. Written commitments by the Contractor are further defined as including (1) any warranty or representation made by the Contractor in a proposal as to hardware or software performance; total systems performance; and other physical, design, or functional characteristics of equipment, software package or system, or installation date; (2) any warranty or representation made by the Contractor concerning the characteristics or items described in (1) above, made in any publications, drawings, or specifications accompanying or referred to in a proposal; and (3) any modification of or affirmation or representation as to the above which is made by the Contractor in or during the course of negotiations, whether or not incorporated into a formal amendment to the proposal.

(end of clause)

H-3 INSURANCE--WORK ON A GOVERNMENT INSTALLATION

(IAW FAR 28.310)

The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance listed below:

1. Workmen's Compensation and Employers Liability Insurance. As required by law except that if this contract is to be performed in a State which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such State will be satisfactory. The required Workmen's Compensation insurance shall extend to cover employer's liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000.

2. General Liability Insurance. Bodily injury liability insurance, in the minimum limits of $500,000 per occurrence, shall be required on the comprehensive form of policy.

3. Automobile Liability Insurance. This insurance shall be required on the comprehensive form of policy and shall provide bodily injury liability and property damage liability covering the operation of all automobiles used in connection with the performance of the contract. At least the minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage shall be required.

4. Aircraft Public and Passenger Liability Insurance. When aircraft are used in connection with performing the contract, the contracting officer shall require aircraft public and passenger liability insurance.

Coverage shall be at least $200,000 per person and $500,000 per occurrence for bodily injury, other than passenger liability, and $200,000 per occurrence for property damage. Coverage for passenger liability bodily injury shall be at least $200,000 multiplied by the number of seats or passengers, whichever is greater. Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government’s interest shall not be

EmmonsLJ

Justice Administration & Management Support effective --

(1) For such period as the laws of the State in which this contract is to be performed prescribe; or

(2) Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

The Contractor shall insert the substance of this requirement, including this paragraph, in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors’ proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

H-4 PERFORMANCE EVALUATION PLAN

(a) A Contractor Performance Evaluation Plan upon which the determination of award fee shall be based, including the criteria to be considered under each area evaluated and the percentage of award fee, if any, available for each area, will be unilaterally established by the Government. A copy of the plan shall be provided to the Contractor 30 calendar days prior to the start of the first evaluation period.

(b) The Performance Evaluation Plan shall set forth the criteria upon which the Contractor will be evaluated for performance relating to any (1) technical (including Schedule) requirements, if appropriate;

(2) management; and (3) cost functions selected for evaluation.

(c) The Performance Evaluation Plan may, consistent with the contract, be revised unilaterally by the Government at any time during the period of performance. Notification of such changes shall be provided to the Contractor 30 calendar days prior to the start of the evaluation period to which the change

H-5 CONTRACTOR IDENTIFICATION

Contract performance may require contractor personnel to attend meetings with government personnel and the public, work within government offices, and/or utilize government email.

Contractor personnel must take the following actions to identify themselves as non-federal employees:

(1) Use an email signature block that shows name, the office being supported and company affiliation (e.g. “John Smith, Office of Human Resources, ACME Corporation Support Contractor”);

(2) Clearly identify themselves and their contractor affiliation in meetings;

(3) Identify their contractor affiliation in Departmental e-mail and phone listings whenever contractor personnel are included in those listings; and

(4) Contractor personnel may not utilize Department of State logos or indicia on business cards.

(end of clause)

H-6 SUPERVISION AND CONTROL

The Government shall not exercise any supervision or control over the contractor’s employees performing services under this contract. Such employees shall be accountable not to the Government but solely to the contractor, who in turn is responsible to the Government.

H-7 CONDUCT OF CONTRACTOR PERSONNEL

If the Contracting Officer finds it to be in the best interest of the Government he may at any time during the performance of this contract order the contractor to remove any of his personnel from further performance under this contract for reasons of their moral character, unethical conduct, security reasons, and for violation of

EmmonsLJ

Justice Administration & Management Support installation regulations. In the event that it becomes necessary to replace any contractor personnel for any of the above reasons, the contractor shall bear all costs associated with such removal, including the costs for the replacement of any personnel so removed. These costs will not be chargeable to the Government.

H-8 RIGHT OF THE GOVERNMENT TO PERFORM FUNCTIONS WITH ITS OWN

PERSONNEL

The Government reserves the right to perform or supplement performance of contract functions with Government personnel at any time when it is deemed advantageous to the Government, including periods of disaster, war, emergencies, police action, acts of God, labor strike, bankruptcy, default, or period of non-performance by the contractor’s employees. The contractor agrees, under such circumstances, to permit the government to use any essential contractor-furnished property. In the event of a strike, the services will be performed exclusively by government personnel and not a mix of government and non-striking contractor employees. At the direction of the contracting officer, the contractor agrees to remove its non-striking work force from the performance site and not interfere in any way with government performance.

H-9 ACCIDENT REPORT PROCEDURES

In the event of an accident on Government property, or involving Government personnel or property, the contractor shall submit a report within 72 hours to the contracting officer in letter form that shall include the following: (1) the time and date of occurrence, (2) the place of occurrence, (3) a list of personnel directly involved, (4) a narrative or description of the accident to include chronological order of the accident and circumstances.

H-10 COMPLIANCE WITH LOCAL AND FEDERAL LAWS AND REQUIREMENTS

This contract, the contractor and the contractor’s employees are subject to, and shall abide by and comply with, all relevant statutes, ordinances, laws and regulations of the United States (including Executive Orders of the President) and any state (or other public authority now or hereafter in force). The contractor agrees to observe and comply with all applicable Federal requirements regarding Social Security, Worker’s Compensation, Unemployment Insurance and any other matter concerning employment applicable to the performance of this contract or rules, regulations, directions and orders not inconsistent herewith as may from time to time be issued by the Government. The unilateral act of any governmental body against any employee of the contractor for the violation of a Local or Federal law or regulation (to specifically include persons barred by any appropriate military commander or government authority) shall not excuse the contractor from full compliance with the terms and conditions of this contract.

H-11 PHASE-IN / TRANSITION OF CONTRACTORS

If award is made to a new Contractor, the incumbent Contractor and a representative of Department of State shall meet with the new Contractor to review and finalize the phase-in plan. This will include providing access to files, databases, and technical assistance. Although the basic period of performance is from 25 April 2016 through 24 April 2017 the new Contractor shall commence phase-in/transition on 11 April 2016. The out- going contractor will continue to provide contract performance through 24 April 2016. All phase-in actions must be completed in 14 calendar days to ensure full performance on 25 April 2016

H-12 CONTRACTOR CHANGEOVER

The Government reserves the right to conduct site visits to all Contractor-operated facilities in conjunction with the solicitation of offers for any follow-on contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent Contractor will cooperate to the extent required to permit an orderly changeover to the successor Contractor. With regard to the successor Contractor's access to incumbent employees, a recruitment

EmmonsLJ

Justice Administration & Management Support notice may be placed in each facility accessible to incumbent employees.

H-13 CONTRACT PROGRESS MEETINGS

(a) The Contracting Officer (CO), and other Government personnel, as appropriate, will meet periodically with the contractor to review the contract performance. At these meetings, the CO will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

(b) Minutes of these meetings, including copies of all presentation materials or briefings, will be prepared and documented in writing by the contractor, and agreed upon by the CO and contractor. Should there be any disagreement; the parties shall set out in writing any area of non-concurrence. Appropriate action will be taken to resolve any area of non-concurrence. Accepted meeting minutes will be signed by the CO and the contractor.

H-14 ORDERING PROCEDURES FOR SPECIAL PROJECTS (CLINs X003)

(a) Upon request from the Contracting Officer (CO), the Contractor shall promptly submit a proposal for the requirement in the manner and detail as instructed. No contractor effort on a requirement is authorized until a task order has been issued by the Contracting Officer. Modifications may be issued orally, electronically, or by facsimile.

(b) Within ten (10) calendar days of the Government’s request for proposal, the contractor shall provide a written technical and price proposal to the Contracting Officer. The proposal shall include the following information:

Brief Summary of the Requirement/Description of deliverables; Proposed start and completion dates;

Proposed labor categories, labor-hours and extended price;

Estimated costs reimbursable elements (i.e. materials);

Not to Exceed Amount/Price

(c) As deemed necessary by the Contracting Officer, discussions with the contractor will be initiated.

(d) After agreement is reached between the Government and the contractor, a modification will be issued by the Contracting Officer using a SF30.

(e) Labor. The labor costs shall be computed by multiplying the appropriate negotiated hourly rates by the number of direct labor hours.

(f) Materials. Materials purchased shall be made at actual invoice costs plus material handling rates agreed upon by the Government and the contractor.

(g) Administrative Adjustment of Estimated Quantity: The estimated quantity cited for CLINS X003 in Section B, Supplies or Services and Prices/Costs, may be unilaterally increased or decreased by the Government as it deems necessary.

H-15 MANAGEMENT PERSONNEL CLAUSE

The contractor shall have the right to replace, transfer or substitute personnel. However, replacement must be accomplished without causing delays under the contract and at no additional cost to the Government. Because of their status as management personnel, the contractor must replace those individuals with individuals 1) having equal or greater education and experience qualifications as the person being replaced (unless otherwise approved

EmmonsLJ

Justice Administration & Management Support by the Government), and 2) able to comply with all security requirements. The Contracting Officer must specifically authorize any changes of management personnel in writing. The contractor will submit a request for authorization accompanied by the proposed individuals’ resumes at least 30 days before the effective date of the change.

H-16 CONTRACTOR REIMBURSEMENT FOR GOVERNMENT DIRECTED MOVEMENT

Approved movement of assets shall be covered under CLINs X004 and be reimbursed to the contractor in accordance with the Federal Acquisition Regulation (FAR). Reimbursement shall not include any charges for overhead, handling, G&A or profit. Reimbursement shall be made at actual invoice cost.

H-17 CONTRACTOR REIMBURSEMENT FOR TRAVEL AND TEMPORARY DUTY

(a) All travel expenses shall be covered under CLINs X004 of the contract. Reimbursement will only be made for travel within the general scope of the contract, not covered elsewhere in the basic work of the contract (above the fixed price portion of the contract) and approved in advance by the Contracting Officer.

(b) As required, contractor employees will travel from their regular duty locations to a temporary duty location.

All contractor travel shall be directed and approved by the supported agency and the Contracting Officer Representative. All temporary duty travel shall be initiated by a Government letter of identification (LOI). The LOI will be used for identification purposes granting contractor entry to military bases, access to base billeting facilities at all locations, and access to base exchange, commissary, postal services, billeting and morale, welfare, and recreation facilities, and medical facilities (on a cost-reimbursable basis) when travel is to overseas locations.

Approved travel will be reimbursed to the contractor in accordance with the Joint Travel Regulations (JTR).

Travel expenses, including air transportation, auto rental, per diem and billeting will be reimbursed under the contract. Reimbursement shall not include any charges for overhead or profit. Miscellaneous travel in conjunction with daily work performed in and around the work site will not be reimbursed.

(c) Travel/Cost Worksheet. As soon as the details of a travel requirement are known, the contractor shall prepare a travel worksheet for the CO/Functional Director detailing the following:

1. Travel/Cost Worksheet number;

2. Purpose of travel;

3. Itinerary (destinations);

4. Traveler’s name and social security number;

5. Departure/arrival dates and duration of travel;

6. Costs for travel;

7. Estimated Amount/Price

In turn, the CO will prepare an LOI including the coordination and approvals. The LOI must contain the signature of the approving official from the contracting office. A copy of the LOI must accompany all claims for travel reimbursements submitted to the government.

(d) Air Transportation: Air transportation arrangements shall normally be made through the contractor's corporate travel office. All ticketing will be at the least expensive mode of transportation available unless otherwise approved by the supported agency's COR. However, the government reserves the right to provide government/military air transportation or commercially contracted air transportation when it is advantageous to the government.

(e) Auto Rental: Automobile rental will be approved on a case by case basis. Requests for automobile rental must be justified and approved in advance. The LOI will contain a statement that the automobile rental has been approved and a signature of the LOI's funding approval official. Contractor personnel will not be

EmmonsLJ

Justice Administration & Management Support reimbursed for daily travel to work from his domicile or in and around the assigned location.

(f) Per Diem: While a contractor employee is in a government authorized travel status, the contractor will be reimbursed a per diem allowance for subsistence and lodging in accordance with the Joint Travel Regulations (JTR). Per diem payments shall be made after receipt of supporting documentation and shall not exceed amounts allowable under the JTR.

(g) Travel Protocol: When traveling under a Government LOI, at a maximum, contractors shall travel at the equivalent rank of General Schedule (GS) 12. This GS rank equivalent will be placed on the LOI to establish travel, billeting and per diem rates.

(h) Clearances: There are no diplomatic security requirements to perform in Liberia. The Contractor shall ensure each personnel are eligible and able to secure a visa for the applicable period of performance.

(i) Travel Confirmation: Contractor employees will not commence overseas travel without prior confirmation.

It is the traveler’s responsibility to make this confirmation.

H-18 NO RELOCATION COST REIMBURSEMENT

Relocation costs such as real estate acquisition/disposal expense, vacant home cost, transportation costs of spouse and/or dependents and any other travel costs incident to relocations shall not be reimbursed by the Government and shall be the responsibility of the contractor.

H-19 NONPAYMENT FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies or services, or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of his own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and/or conditions of this contract.

(end of clause)

H-20 RELEASE OF INFORMATION

(a) The contractor shall not hold any discussions or release any information relating to this contract to anyone not having a direct interest in performance of this contract, without the written consent of the Contracting Officer or the designated representative of the Contracting Officer.

(b) This restriction applies to all news releases of information to the public, industry or Government agencies, except as follows:

(1) Information for actual or potential subcontractors or other individuals necessary for the contractor’s performance of this contract.

(2) Information to be supplied to a duly authorized representative of the Contracting Officer.

(c) Advertisement. The Offeror shall not advertise information about projects performed under this task without government review and approval. For the purposes of this paragraph, advertisement is considered to be contractor- funded promotional brochures, posters, tradeshow handouts, world-wide-web pages, magazines, and similar promotions.

H-21 SECURITY CLEARANCE REQUIREMENTS

EmmonsLJ

Justice Administration & Management Support The contract does not require a security clearance to perform. All performance shall be conducted off-site.

H-22 ORGANIZATIONAL CONFLICT OF INTEREST

(a) The Contractor warrants that, to the best of its knowledge and belief, there are no relevant facts or circumstances which would give rise to an organizational conflict of interest, as defined in FAR Subpart 9.5, or that the Contractor has disclosed all such relevant information.

(b) The Contractor agrees that if an actual or potential organizational conflict of interest is discovered after award, the Contractor will make a full disclosure in writing to the Contracting Officer. This disclosure shall include a description of actions which the Contractor has taken or proposes to take to avoid or mitigate the actual or potential conflict.

(c) If the Contractor was aware of a potential organizational conflict of interest prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the Contracting Officer, the Government may terminate the contract for default.

(d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts.

(end of clause)

H-23 ORGANIZATIONAL CONFLICT OF INTEREST (SPECIAL CLAUSE)

(a) Purpose. The primary purpose of this clause is to aid in ensuring that the Contractor (1) is not biased because of its past, present, or currently planned interests (financial, contractual, organizational, or otherwise) which relate to the work under this contract, and (2) does not obtain any unfair competitive advantage over other parties by virtue of its performance of this contract.

(b) Scope. The restrictions described herein shall apply to performance or participation by the Contractor and any of its affiliates or their successors in interest (hereinafter collectively referred to as "Contractor") in the activities covered by this clause as a prime contractor, subcontractor, co-sponsor, joint venturer, consultant, or in any similar capacity.

(1) Technical consulting and management support services.

(i) The Contractor shall be ineligible to participate in any capacity in Department contracts, subcontracts, or proposals therefore (solicited or unsolicited) which stem directly from the Contractor's performance of work under this contract for a period of three years after completion of this contract. Furthermore, unless so directed in writing by the Contracting Officer, the Contractor shall not perform any technical consulting or management support services work under this contract on or relating to any of its products or services or the products or services of another firm if the Contractor is or has been substantially involved in their development or marketing.

(ii) If the Contractor under this contract prepares a complete or essentially complete statement of work or specifications to be used in a competitive acquisition, the Contractor shall be ineligible to participate in any capacity in any contractual effort which is based on such statement of work or specifications for a period of three years after completion of this contract. The Contractor shall not incorporate its products or services in such statement of work or specifications unless so directed in writing by the Contracting Officer, in which case the restriction in this subparagraph shall not apply.

(2) Access to and use of information.

(i) If the Contractor, in the performance of this contract, obtains access to information such as Department plans, policies, reports, studies, financial plans, internal data protected by the Privacy Act of 1974 (Pub. L. 93-579), or data which has not been

EmmonsLJ

Justice Administration & Management Support released or otherwise made available to the public; the Contractor agrees that without prior written approval from the

Contracting Officer it shall not: (a) use such information for any private purpose unless the information has been released or otherwise made available to the public; (b) compete for work for the Department based on such information for a period of six months after either the completion of this contract or until such information is released or otherwise made available to the public, whichever occurs first; (c) submit an unsolicited proposal to the Government which is based on such information until one year after such information is released or otherwise made available to the public; or (d) release such information unless such information has previously been released or otherwise made available to the public by the Department.

(ii) In addition, the Contractor agrees that to the extent it receives or is given access to proprietary data, data protected by the Privacy Act of 1974, or other confidential or privileged technical, business, or financial information under this contract, it shall protect this information from unauthorized use or disclosure for as long as it remains proprietary and refrain from using the information for any purpose other than that for which it was furnished.

(iii) The Contractor shall have, subject to patent, data, and security provisions of this contract; the right to use technical data it first produces under this contract.

(c) Disclosure after award.

(1) The Contractor agrees that if an actual or potential organizational conflict of interest is discovered after award, the Contractor will make a full disclosure in writing to the Contracting Officer. This disclosure shall include a description of actions which the Contractor has taken or proposes to take to avoid or mitigate the actual or potential conflict.

(2) If the Contractor was aware of a potential organizational conflict of interest prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the Contracting Officer, the Government may terminate the contract for default.

(d) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (d), in all subcontracts of any tier which involve performance or work of the type specified in subparagraph (b)(1) of this clause or access to information of the type covered in subparagraph (b)(2) of this clause. The Contractor shall obtain for the Department an Organizational Conflict of Interest Disclosure Statement or Representation from each intended subcontractor or consultant. The Contractor shall not enter into any subcontract nor engage any consultant unless the Contracting Officer shall have first notified the Contractor that there is little or no likelihood that an organizational conflict of interest exists or that despite the existence of a conflict of interest the award is in the best interest of the Government.

(e) Remedies. For breach of any of the above restrictions or for nondisclosure or misrepresentation of any relevant facts required to be disclosed concerning this contract, the Government may terminate the contract for default, disqualify the Contractor for subsequent related contractual efforts…