JOFOC for the Purchase of Triplex Pump Control System in Harare, Zimbabwe

The U.S. Department of State's Embassy in Harare has issued a Special Notice for a Justification for Other Than Full and Open Competition (JOFOC) regarding the purchase of a Triplex Pump Control System. The procurement is specifically targeting Fluid Solutions, USA, as the sole source vendor for this equipment. The total estimated value of the system is $30,000, including potential options. The Special Notice was posted on April 2, 2025, with a response deadline of April 11, 2025. The contract falls under the NAICS category for commercial and industrial machinery and equipment repair and maintenance, specifically classified under PSC category for pump and compressor maintenance.

The primary objective of this Special Notice is to procure a replacement pump control system for the U.S. Embassy in Harare, with six specific justifications for selecting Fluid Solutions as the exclusive vendor. These justifications include the vendor's familiarity with the existing system, ability to provide a plug-and-play solution, compatibility with the Building Automation System (BAS) and existing pumps, current maintenance service contract, simplified maintenance approach, and customized programming capabilities. The procurement team previously attempted a competitive bidding process but received inconclusive proposals, which led to the decision to pursue a single-source procurement. No specific set-aside criteria are mentioned, suggesting the opportunity is open to standard commercial participation. Contractors interested in similar future procurements should note the embassy's detailed technical requirements and the importance of system compatibility and integration in specialized government infrastructure projects.