Janitorial Services for US Embassy Ljubljana, Slovenia
Closed Solicitation Posted
- Solicitation number
- 19S16026Q0004
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561720 Janitorial Services
- PSC
- S201 Housekeeping- Custodial Janitorial
- Place of performance
- Ljubljana Ljubljana Slovenia
- Points of contact
-
- Marijan Kruhar kruharm@state.gov +38612005620
- Ljubljana Procurement Team ljubljana_procurement@state.gov
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State is soliciting quotations for janitorial services at the U.S. Embassy in Ljubljana, Slovenia. The solicitation employs a lowest-price evaluation methodology and will award a contract to the responsible company submitting an acceptable offer at the lowest price, potentially without discussions unless companies fall within the competitive range. Key requirements include providing comprehensive daily, periodic, monthly, and annual cleaning services across five embassy buildings; supplying all necessary personnel, equipment, and supplies; maintaining strict personnel conduct and security standards; and complying with federal regulations including NDAA telecommunications equipment prohibitions. Prospective quoters were encouraged to attend a mandatory site visit on January 22, 2026, with registration required by January 20, 2026, and all quotations must be submitted electronically in English to LjubljanaQuotes@state.gov by 10:00 AM local time on February 2, 2026, in specified file formats not exceeding 30MB. Required submittals include the SF-1449 form, detailed pricing, representations and certifications, and NDAA contractor certification documentation.
This solicitation carries no set-aside designation and will cover janitorial services for an estimated 1,802 square meters across the Chancery, GSO Annex, Marine House, CMR, and Warehouse facilities. The contract period runs from April 1, 2026, through March 31, 2029, consisting of a base year from April 1, 2026, to March 31, 2027, with two optional one-year renewal periods. Three personnel are required for the contract—one primary cleaner and two security-cleared backup staff members—with additional temporary make-ready cleaning staff available as needed without security clearance requirements. Services will be performed during standard Embassy working hours, Monday through Friday, with morning cleaning at the Chancery from 07:00 to 12:00 and afternoon cleaning at other facilities from 12:00 to 15:00, with the Chancery requiring full-day presence on certain weekdays. The government files do not disclose specific budget ranges or incumbent contractor information.
Notice text
2 versions
Update #2 · Latest ·
Dear Prospective Quoter:
Enclosed is a Request for Quotations (RFQ) for JANITORIAL SERVICES. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit your quotation to LjubljanaQuotes@state.gov.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a site visit. Site visit will be held on Thursday, January 22, 2026 at 10:00 AM (local time) at the American Embassy General Services Office located at Vilharjeva 46/II, Ljubljana. Prospective quoters should submit their respective names no later than Tuesday, January 20, 2026 to Mr. Marijan Kruhar, Procurement Supervisor Agent at kruharm@state.gov, if they would like to participate at the visit.
Quotations are due by 10:00 AM local time on Monday, February 2, 2026. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to LjubljanaQuotes@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
For a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section 1, Pricing
3. Additional information as required in Section 3
4. Section 5 Representations and Certifications or Proof of SAM Registration (if registered)
5. Contractor Certification: NDAA Covered Telecommunications Equipment
Quoters are highly encouraged to register in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.
Sincerely,
Halley L. Lisuk, Contracting Officer
Enclosure
Update #1 ·
Dear Prospective Quoter:
Enclosed is a Request for Quotations (RFQ) for JANITORIAL SERVICES. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit your quotation to LjubljanaQuotes@state.gov.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a site visit. Site visit will be held on Thursday, January 22, 2026 at 10:00 AM (local time) at the American Embassy General Services Office located at Villareal 46/II, Ljubljana. Prospective quoters should submit their respective names no later than Tuesday, January 20, 2026 to Mr. Marijan Kruhar, Procurement Supervisor Agent at kruharm@state.gov, if they would like to participate at the visit.
Quotations are due by 10:00 AM local time on Monday, February 2, 2026. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to LjubljanaQuotes@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
For a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section 1, Pricing
3. Additional information as required in Section 3
4. Section 5 Representations and Certifications or Proof of SAM Registration (if registered)
5. Contractor Certification: NDAA Covered Telecommunications Equipment
Quoters are highly encouraged to register in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.
Sincerely,
Halley L. Lisuk, Contracting Officer
Enclosure
Files
| File | Type | Posted |
|---|---|---|
| 19S16026Q0004 QandA 1_23_2026.pdf | ||
| RFQ 19S16026Q0004.pdf | ||
| RFQ 19S16026Q0004.pdf | ||
| Attachment 2_NDAA Certification.pdf |
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