Janitorial Services DR4558-CA

The Federal Emergency Management Agency (FEMA) is considering the issuance of a firm fixed price purchase order for janitorial services at FEMA’s Joint Field Office (JFO) 2995 Prospect Park Drive, Rancho Cordova, CA in support of disaster relief operations for DR4558 -CA LNU Wildfires.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. FEMA is issuing a written solicitation in accordance with FAR Subparts 13.106-1 and Subpart 12.6.

The solicitation number 70FBR921Q00000013is being issued for a request for quotes (RFQ). The solicitation document and incorporated provision and clauses are those in effect through Federal Acquisition Circular (FAC) 2020-04. The associated North American Industrial Classification System (NAICS) code for this procurement is 561720 – Janitorial Services.

The Service Contract Act of 1965, as amended (41 U.S.C. 351) is applicable to this procurement for daily janitorial services and the following wage determination shall be applicable to the resulting purchase order: Wage Determination No.: 2015-5631 (Rev.-11)

This action is being competed using the policies and procedures for procurements under the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 USD 5150) and FAR 52.226-3, 52.226-4, 52.226-8 and 6.208 Set-Asides for Local Firms during a Major Disaster or Emergency. This action is a small business set-aside for vendors residing in or primarily doing business in federally declared disaster counties (Butte, Lake, Lassen, Monterey, Napa, Nevada, Plumas, San Mateo, Santa Clara, Santa Cruz, Sierra, Solano, Sonoma, Trinity, Tulare, Tuolumne, Yolo, and Yuba) in the state of California.

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Description of Requested Items/CLIN Structure

Purpose

The Department of Homeland Security, Federal Emergency Management Agency (FEMA) requires the contractor to provide all cleaning products and services at FEMA’s Joint Field Office (JFO) 2995 Prospect Park Drive, Rancho Cordova, CA 95670.

Site Visit

The Government will allow offerors to visit 2995 Prospect Park Drive, Rancho Cordova, CA 95670.

In accordance with FAR 52.237-1 – Site Visit, potential offerors shall contact Contract Specialist, Ashlee Young at ashlee.young@fema.dhs.gov or 202-826-5994 to schedule a slot to conduct a walkthrough of the identified facility. Site visits will be conducted beginning at 10:00 am on Monday, December 7, 2020 and ending at 3:00 pm.

Quote Submission Instructions

Responses to this Request for Quote are due electronically to ashlee.young@fema.dhs.gov and Demetria.carter@fema.dhs.gov by 2:00 pm PST, on Wednesday, December 9, 2020.

This solicitation requires an active registration with the System for Award Management (SAM) in order to be considered for award, pursuant to applicable regulations and guidelines. All quote submissions must include the following information on a quote submission cover letter.

1. Tax Identification Number
2. Dun & Bradstreet Number (DUNS)
3. Authorized Representative Contact Name
4. Contact Email Address
5. Contact Telephone and Fax Number
6. Complete business mailing address
7. Deliverables
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   Evaluation Factors
    
   Factor 1. Experience and Technical Competence in the type of work required
   The contractor shall provide a response in accordance with all requirements of the statement of work, and the hourly rate in accordance with the wage rate determination form for daily service/cleaning at FEMA’s Joint Field Office (JFO) 2995 Prospect Park Drive, Rancho Cordova, CA 95670.
    
   Factor 2. Price
   The contractor shall complete the attached solicitation pricing chart inclusive of necessary supplies and services as outlined in the statement of work
    
   Factor 3: Past Performance
   The contractor shall provide 3 references which demonstrates work similar in size, scope, and complexity to this requirement       
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Additional Provisions and Clauses

i.  52.252-1 Solicitation Provisions Incorporated by Reference.

ii.  The provision at 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference. 

iii.  The provision at 52.212-2, Evaluation-Commercial Items, is applicable in that the Government will make awards resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government based on price only. 

iv.  Offerors are to complete the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer. 

v.  The clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and is incorporated by full text.  However, separate invoice instructions with payment details will be provided at time of award of an IDIQ.  See the attached solicitation

vi.  The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. Specific applicable clauses will be identified with any resultant award.

vii.  The Buy American Act (FAR 52.225-1) has been waived for all items included in this solicitation; however, Offerors shall disclose country of origin for reporting purposes.  The Trade Agreement Act still applies.

a.  The provision at 52.225-6, Trade Agreements Certificate, applies to this acquisition and is incorporated by full text.

b.  The clause at 52.225-13, Restrictions on Certain Foreign Purchases, applies to this acquisition and is incorporated by reference.

c.  The provision at 52.228-18, Place of Manufacture, applies to this acquisition and is incorporated by full text.

d.  The provision, 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan-Certification, applies to this acquisition and is incorporated by full text.

e.  The provision, 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications, applies to this acquisition and is incorporated by reference.

viii.  HSAR clause 3052.209-70 Prohibition on Contracts with Corporate Expatriates applies to this acquisition and is incorporated by full text.

ix.  HSAR clause 3052.212-70 Contract Terms & Conditions for DHS Acquisition of Commercial Items applies to this acquisition and is incorporated by full text. May be tailored with any resultant award. 

III.  Other Terms and Conditions

i.  Government reserves the right to incorporate any additional applicable FAR and HSAR clauses to any resultant award.

ii.  Government reserves the right to apply priorities and allocations on the individual awards as deemed necessary. 

Invoices:

Invoices will be paid NET 15 days or sooner after receipt form the Contractor of a proper invoice.