janitorial services

PRE-SOLICITATION NOTICE
19GE50-19-R-0019

Subject: Solicitation No.: 19GE50-19-R-0019
Janitorial Services at American Embassy Zagreb, Croatia

The Regional Procurement Support Office, Frankfurt, Germany, intends to issue a Request for Proposals (RFP), under full and open competition procedures for janitorial services at the United States Embassy Zagreb, Croatia. The services will be performed at the new Embassy Compound, Thomasa Jeffersona 2, Zagreb.

The successful Contractor shall furnish managerial, administrative, and direct labor personnel to accomplish all work required in the solicitation, and will be responsible for performing janitorial services within the below designated areas:
Chancery (approximately 7118 square meters); Annex building (approximately 392 square meters); Compound Access Control buildings (approximately 393 square meters); Marine Security Guards Quarter (approximately 192 square meters); and the Embassy warehouse (approximately 715 square meters). The approximate total is 9,220 square meters.
Certain areas require an escort and can only be entered during scheduled times.

Daily regular services, such as cleaning of office space, walkways and bathrooms, shall be performed on regular Embassy working days between 08:00 to 17:00 hours. Special projects, such as floor waxing or carpet shampooing, will be performed on weekends. Other services shall be in accordance with bi-weekly, monthly, quarterly, semi-annually and annually schedules.

It is anticipated that there will be one (1) Base Year and four (4) Option Years. RPSO intends to issue the solicitation package in March 2019, with a pre-proposal conference and site visit to be announced at a later date. Contract award is expected in May/June 2019, with a possible contract start date of August 1, 2019.

Companies interested in the subject requirement shall express their interest via written correspondence to the attention of Mr. Hartmut Christe, RPSO Contract Specialist at email ChristeH@state.gov, no later than close of business on Friday, March 8, 2019.

The solicitation and amendment documents will be supplied only upon request; the documents will not be posted on the internet.

All requests for a copy of the solicitation and attachments MUST include the following information:

- Name and complete physical address of company,

- Name, telephone number, and E-mail address of the point of contact,

- Proof of SAM registration (i.e. print screen of search record with status of 'active' or 'in work') and

- short explanation / proof of qualifications.

The solicitation package will only be available in the English language. All requirements for translations will be at the expense of the contractor.

Additionally, you are required to complete and provide with your expression of interest the following check list:

APPLICATION FOR SOLICITATION DOCUMENTATION
CHECK LIST

In checking the boxes of this check listing, you are acknowledging that your company is able to reach compliance with the following requirements included in the solicitation package to be posted.

- Business Licenses to Work in a Foreign Country: In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999), you will be required to provide written certification that authorization to operate and do business in Croatia has been obtained.

- You will be required to provide information that clearly shows you are able to work in Croatia.
Any entry or work visa issues shall be clearly discussed with a plan to mitigate any risk clearly identified.

The failure to provide the above documentation when submitting your proposal may result in your proposal being found technically unacceptable and removed from the competition without further discussions.

The solicitation and award will be subject to the laws and regulations of the United States of America. This requirement is being competed utilizing full and open competition procedures.

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