Janitorial service for OKC & concho

JANITORIAL SERVICE FOR OKC & CONCHO

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation number for this procurement is 140A0320Q0008 and is issued as a Request for Quote (RFQ).

The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Regulation; Federal Acquisition Circular 2020-02

This is Total Small Business set aside the associated North American Industry Classification System code (NAICS) is 561720 ¿ Janitorial Services and the business size standard is 19.5 million.

The Bureau of Indian Affairs, Southern Plains Regional Office, intends to award a firm-fixed price contract for the following Janitorial Services:

PLEASE READ THE ALL THE ATTACHMENTS THROUGHLY AS THERE ARE IMPERATIVE INFORMATION TO SUMIT WITH YOUR QUOTE SUBMISSION. IF YOUR QUOTE SUBMISSION DOES NOT FOLLOW THE INSTRUCTIONS OF THIS SOLICIATION IS WILL BE DEEMED NON RESPONSIVE.

See attached specifications

Pricing Schedule

OKC Office of Justice

5924 NW 2nd St. Suite 650

OKC, OK 73127

Estimate Square Footage: 3800

Base Year March 2020 to March 2021 Fixed Price Per Day Rate $__________________

Option Year One March 2021 to March 2022 Fixed Price Rate Per Day $_______________

Option Year One March 2022 to March 2023 Fixed Price Rate Per Day $_______________

Option Year One March 2023 to March 2024 Fixed Price Rate Per Day $_______________

Option Year One March 2024 to March 2025 Fixed Price Rate Per Day $_______________

Concho Office of Justice ¿

7781 N. Hwy 81

El Reno, OK 73036

Estimate Square Footage 1800

Base Year March 2020 to March 2021 Fixed Price Per Day Rate $__________________

Option Year One March 2021 to March 2022 Fixed Price Rate Per Day $_______________

Option Year One March 2022 to March 2023 Fixed Price Rate Per Day $_______________

Option Year One March 2023 to March 2024 Fixed Price Rate Per Day $_______________

Option Year One March 2024 to March 2025 Fixed Price Rate Per Day $_______________

NOTE: It is HIGHLY recommended to schedule a site visit for each facility. Please email sara.watkins@bia.gov to schedule a site visit.

PLEASE READ THE ALL THE ATTACHMENTS THROUGHLY AS THERE ARE IMPERATIVE INFORMATION TO SUMIT WITH YOUR QUOTE SUBMISSION. IF YOUR QUOTE SUBMISSION DOES NOT FOLLOW THE INSTRUCTIONS OF THIS SOLICIATION IS WILL BE DEEMED NON RESPONSIVE.

Quote Submission Information: To be considered for an award, vendors must quote on all items listed in the solicitation. No Partial Quote will be accepted. Quote Submission that does not include all the required documents will be considered non responsive. Quote submissions must include the following:

Inquiries

Questions relating to this Solicitation shall be presented by e-mail to Sara.Watkins@bia.gov no later than close of business March 3, 2020 at 2:00 p.m. Central Standard Time. Questions should be worded so as to avoid disclosing bid strategies or proprietary solutions. The Government will evaluate the questions, and if needed, an Amendment will be issued with the questions received and their associated answers.

Submission of Proposals

(a) Proposals are due March 4, 2020, 12:00pm Central Standard Time. Proposals received after such time and date are subject to FAR 52.212-1 Instructions to Offerors ¿ Commercial Items.

(b) The Government is not liable for any costs incurred by the Offerors in submitting proposals for this solicitation. A proposal that fails to show compliance with these instructions may be removed from the competition. (End of Provision)

All proposals should be emailed to the following; Sara.watkins@bia.gov

Instructions for Proposal Preparation

The entity submitting a proposal shall submit a cover, letter, a technical proposal, and a bid schedule consisting of the information outlined below. These three (3) elements together constitute a complete submissions. Failure to submit the aforementioned information correctly shall make your offer non-responsive, and it shall not receive consideration for award.

Section 1: Cover Letter;

Section 2: Technical Response

Section 3: Bid Schedule

Section 4: Copy of SAM Registration listing the NAICS Code 561720

Each of the three above identified parts shall be printed single sided and not be bound. The three parts may be submitted in a three-ring binder in three distinct sections or separated by binder clips. Do not bind in any manner.

Cover Letter. The cover letter shall indicate that the submission is to perform the requirement described in this solicitation. The cover letter shall not exceed two (2) pages and shall include all of the following information.

1. Name of Contractor submitting the proposal

2. Complete business address

3. Point of contact (name, phone number and email address)

4. Dun & Bradstreet Number (DUNS)

5. Small Business Size Standard for the NAICS identified in Section A

6. Signed by an individual authorized to bind the Contractor

Offeors that do include all required documents listed above will be considered non responsive.

All questions shall be submitted via email to Sara Watkins at sara.watkins@bia.gov. NO PHONES CALLS PLEASE. Please reference solicitation number 140A0320Q0008 in subject line of the email. Quotes are due on Wednesday, 4th March 2020 at 12:00 pm (CST). Quotes may be sent via email to sara.watkins@bia.gov. Quotes shall be good for 30 calendar days after close of RFQ. It is the responsibility of the contractor to ensure the quote submission is submitted before Wednesday, 4th March 2020 at 12:00 pm (CST)

Offerors should check the FedBizOpps/FedConnect websites often for any solicitation amendments.

*This solicitation requires registration with the System for Award Management (SAM) in order to be considered for award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. Registration must be "ACTIVE" at the time of award. Potential contractors must also have the NAICS code associated with this solicitation listed in their SAM profile.

End of Solicitation