J099--Elevator Service for Central Alabama Veterans Health Care System (CAVHCS)

Title of Project: Central Alabama Veteran Healthcare System Elevator Maintenance and Repair

The intent of this scope of work is to obtain full maintenance and repair of all elevators and dumbwaiters in accordance with the manufacturer s original specifications located at Veterans Affairs Regional Office, Montgomery, Alabama, Central Alabama Veterans Health Care System, Montgomery, Alabama and Central Alabama Veterans Health Care System, Tuskegee, Alabama. This contract is for a base year and 4 option years to cover the vertical hoists as listed, for each of the years. The Contractor shall furnish all labor, transportation, equipment, materials, tools, supplies, supervision, incidental engineering, and management required to perform testing, maintenance, repair, and component replacement as required to maintain elevator, and dumbwaiter equipment systems in accordance with the manufacture s original specifications. Responsibility also includes emergency telephone operation inside elevator cab and all associated wiring inside hoist way to the machine equipment room. Work includes the performance of service work, preventive maintenance of equipment, routine and periodic tests, and other services as described herein. The Contractor must show evidence of having provided similar services to hospitals having comparable size and number of elevators.

PREVENTIVE MAINTENANCE & REPAIR: The contractor shall provide all supervision, labor, equipment, materials, tools, and supplies necessary to perform monthly preventive maintenance (PM) and repair at the locations cited above. Preventive maintenance will be scheduled at least three (3) days in advance with the Contracting Officer Representative (COR) and to be performed within the first five (5) working days of each month. Preventive maintenance shall be performed in accordance with manufacturer s instructions and comply with the most current OSHA, ASME 17.1

8.6 guides, ANSI A1 7.1 and all applicable codes for the Preventive Maintenance, Repair and safety of elevators and dumbwaiters and will include the following:

Visual inspections;

Calibration checks;

Cleaning and lubrication;

Electrical checks; and

Performance checks

5-year load test (option year 4)

Annual elevator inspection, via 3rd party

Elevators with fire fighters emergency operations are tested monthly with completion dates and results documented.

Excessive or repeated system breakdowns or deficiencies may be considered by the government as an indication of unsatisfactory performance of preventive maintenance by the Contractor. Contractor shall perform a quarterly walk-through with their Service Supervisor and the COR and provide a written report of the Supervisor s findings to the COR within 5 workdays of the walk-through.

2. REPORTING REQUIREMENTS:

Montgomery Campus

Upon arriving at the Montgomery campus to perform services, the contractor s personnel shall report to the Boiler Plant, building 14, to obtain keys and shall indicate check-in and check-out times and sign on the VA furnished register that is maintained in the Boiler Plant. If during normal business hours, the elevator technician shall notify the Work Order Clerk that they are on station and what areas they will be working. Upon completion of the services, the contractor shall furnish a written report of services performed. Such reports shall advise of any repairs or repair parts, including costs, not required to be furnished under the contract that are necessary to maintain the equipment in a safe and reliable operating condition. The written report (service ticket) must be signed by the Boiler Plant operator, Work Order Clerk or their designee before leaving the facility.

Tuskegee Campus

Upon arriving at the Tuskegee campus to perform services, the contractor s personnel shall report to the Engineering Service Office, building 68, room 15, to obtain keys and shall indicate check-in and check-out times and sign on the VA furnished register that is maintained in the office. If during normal business hours, the elevator technician shall notify the Engineering Service Office/Work Order Clerk that they are on station and what areas they will be working. Upon completion of the services, the contractor shall furnish a written report of services performed. Such reports shall advise of any repairs or repair parts, including costs, not required to be furnished under the contract that are necessary to maintain the equipment in a safe and reliable operating condition. The written report (service ticket) must be signed by the Work Order Clerk or their designee before leaving the facility.

Outside of normal business hours, the technician shall report to the Administrative Officer of the Day (AOD) Office in Building 2, Room 106 to obtain keys and shall indicate check-in and check-out times and sign on the VA furnished register that is maintained in the AOD office. Upon completion of the services, the contractor shall furnish a written report of services performed. Such reports shall advise of any repairs or repair parts, including costs, not required to be furnished under the contract that are necessary to maintain the equipment in a safe and reliable operating condition. The written report must be signed by the AOD or their designee before leaving the facility.

VA Regional Office

VA Regional Office normal working hours are 7:30 am until 4:00 p.m. Upon arriving at the Regional Office to perform services, the contractor s personnel shall report to the Support Service Specialist (SSS) Office to obtain keys and shall indicate check-in and check-out times and sign on the VA furnished register that is maintained in the office. Upon completion of the services, the contractor shall furnish a written report of services performed. Such reports shall advise of any repairs or repair parts, including costs, not required to be furnished under the contract that are necessary to maintain the equipment in a safe and reliable operating condition. The written report (service ticket) must be signed by the SSS, or their designee before leaving the facility. A copy should also be forwarded to the VA Work Order Clerk located on the Montgomery campus.

Solicitation will follow with additional information.

Set aside for a Service Disable Veterans Owned Business.