J091--Fuel Oil Tank Inspection Service Contract
Closed Solicitation Posted
- Solicitation number
- 36C24126Q0076
- Agency
-
Veterans Integrated Service Network 1
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 561790 Other Services to Buildings and Dwellings
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Veterans Health Administration, Veterans Integrated Service Network 1, is soliciting quotations for fuel oil tank inspection services at the VA Medical Center (VAMC) in Togus, Maine. The procurement requires inspection of two aboveground storage tanks (each with 74,000-gallon capacity) at 5-year and 10-year intervals using API 653 certified inspectors and unmanned (robotic) inspection techniques, with no personnel entry into the tanks permitted. Contractors must submit an Activity Hazard Analysis and Safety Plan at least 20 business days prior to work and conduct comprehensive inspections following the API 653 Appendix C Checklist protocol. The evaluation will be based on four factors: lowest evaluated price, technical capability (acceptable/unacceptable), past performance (acceptable/unacceptable), and certification compliance. Quotations are due by November 20, 2025, at 11:00 AM EST, and this combined synopsis-solicitation constitutes the only solicitation document, with quotes requested under Simplified Acquisition Procedures.
This opportunity is a 100 percent Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside, with NAICS code 561790 and a small business size standard of $9 million. No incumbent contractor is identified in the solicitation materials. The contract involves a single job with a period of performance of 30 days from contract award, requiring coordination around the facility's daily fuel usage ranging from 1,000 gallons in summer to 5,000 gallons in winter. Offerors must submit firm fixed price quotes and complete annual representations and certifications electronically via SAM.gov, along with a signed Limitations of Subcontracting attachment certifying compliance with the 50 percent subcontracting restriction for service contracts. The place of performance is 1 VA Center, Augusta, Maine 04330, with inquiries directed to Tyler Kenyon at tyler.kenyon@va.gov.
Notice text
Attachment 1: Template for Combined Synopsis-Solicitation for Commercial Products and Commercial Services
Effective Date: 04/18/2025
Revision: 02
Description
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-4
This solicitation is set-aside for 100% SDVOSB set-aside.
The associated North American Industrial Classification System (NAICS) code for this procurement is 561790 with a small business size standard of $9M.
The FSC/PSC is J091.
The Department of Veteran Affairs NCO 1 is seeking to purchase Inspection of Oil Tank Services for VAMC Togus.
All interested companies shall provide quotations for the following:
Supplies/Services
Line Item
Description
Quantity
Unit of Measure
Unit Price
Total Price
0001
Inspect Oil Tanks 5 & 10 year in accordance with the SOW.
1
JOB
PLEASE PROVIDE
PLEASE PROVIDE
Place of Performance/Place of Delivery
Address:
1 VA CENTER AUGUSTA ME
Postal Code:
04330
Country:
UNITED STATES
The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.
The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services
FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/ in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required.
FAR 52.212-2 Evaluation-Commercial Products and Commercial Services [In accordance with FAR 12.301(c) when the use of evaluation factors is appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services (see 12.602); or (2) Include a similar provision containing all evaluation factors required by 13.106, subpart 14.2 or subpart 15.3, as an addendum (see 12.302(d)).]
The following contract clauses apply to this acquisition:
FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services Nov 2023
VAAR 852.219-73 - VA Notice of Total Set-Aside for Verified Service-Disabled Veteran-Owned Small Businesses.
VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction
The following clauses are applicable:
52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note), 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328), 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Jan 2025) ( 31 U.S.C. 6101 note), 52.219-33, Nonmanufacturer Rule (SEP 2021), 52.222-3, Convict Labor (JUN 2003), 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020), 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020), 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021)
All quoters shall submit the following: Firm Fixed Price quote AND filled/signed Limitations of Subcontracting attachment.
All quotes shall be sent to tyler.kenyon@va.gov
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of the FAR. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.
The following are the decision factors:
1. Price: Price will be evaluated to determine reasonableness in accordance with the FAR. The quotation offering the lowest total evaluated price that is determined to be technically acceptable will be considered for award.
2. Technical Capability: Technical capability will be evaluated on an acceptable/unacceptable basis to determine the vendor s ability to meet or exceed the minimum performance, design, and functional requirements identified in the Statement of Work (SOW).
3. Past Performance: Past performance will be evaluated on an acceptable/unacceptable basis to determine the vendor s demonstrated record of performance on contracts of similar scope, size, and complexity. The Government may use information provided by the offeror, as well as information obtained from other sources known to the Government.
4. Certification: Certification will be evaluated on an acceptable/unacceptable basis to ensure compliance with applicable industry standards and manufacturer qualifications necessary for providing the necessary services.
Award will be made to the responsible vendor whose quotation is determined to be technically acceptable and offers the lowest evaluated price to the Government.
Responses should contain your best terms, conditions.
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.
Submission of your response shall be received not later than 11/20/2025 at 11:00AM EST.
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
Point of Contact
Tyler Kenyon tyler.kenyon@va.gov
Files
| File | Type | Posted |
|---|---|---|
| SOW Attachment 1 - API 653 Appendix C Checklist.pdf | ||
| Attachment 852.219-75 Limitation on Subcontracting.pdf | ||
| Statement of Work SOW.pdf | ||
| 36C24126Q0076.docx | DOCX document |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| J091--Aboveground Fuel Tank Inspection Services - Kansas City VAMC | Veterans Integrated Service Network 15 | No set-aside | |
| H999--Underground Fuel Storage Tank Cleaning, Inspection, Testing and Re-Fueling | Veterans Integrated Service Network 21 | Total Small Business | |
| J045--RFQ - FY 27 - Petroleum Bulk Storage Tank Maintenance (B+4) | Veterans Integrated Service Network 2 | Total Small Business | |
| White City VA Fuel Tank Pump Out | Veterans Integrated Service Network 20 | Total Small Business | |
| Fort Campbell, KY - API 653 External Tank Inspection | ENDIST Omaha | Service-Disabled Veteran-Owned Small Business |
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