J073--Sources Sought Notice - Repair AVTEC Tray Conveyor System Washington DC VAMC 36C24526Q0152

Source Sought Notice

SUMMARY:

Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 5, is issuing this request for sources sought notice to identify vendors that are interested in and capable of providing contractor services. For a contractor to provide AVTEC Kitchen repairs for the Washington DC VA Medical Center per Scope of Work.

Interested & Capable Responses: Must respond with the following information.

NCO 5 is seeking responses from entities that are interested in this procurement and consider themselves to have the resources, capabilities, and qualifications necessary to provide the services required for the Washington DC VA Medical Center.

Please respond to this RFI/Sources Sought 36C24526Q0152 with your:

1. Business name (including Unique Entity ID (SAM.gov)

2. Business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned,

Disadvantaged Small Business, 8(a), etc.), and

3. Person of contact (including telephone number & email address).

4. Capability statement and summary of previous experience providing these types of

services for the Veterans Health Administration or other similar facilities.

5. Available contract vehicles (GSA FSS, etc.) for use by Department of VA (include

applicable NAICS)

6. Brief Summary of categories of services that your company can/cannot provide.

7. Certification(s) / Licenses for meeting the local requirements to provide these services at

the DC VAMC (if applicable)

8. Confirmation that your organization has the capability & expertise to meet the

performance requirements while complying with applicable limitations in subcontracting

by responding to the questions below with your response:

a. Do you intend to self-perform this effort?

b. If you are located outside the immediate area, how will you self-perform?

c. Or do you intend to subcontract work under this contract?

d. If you intend to subcontract work under this contract, how will you ensure compliance

with the limitations on subcontracting?

Response Instructions:

Responses must be submitted by 10:00 AM (ET) Friday 12-12-2025, Responses to the

information requested above must be submitted via email to Torcara Charles at

Torcara.Charles@va.gov .Respond: 36C24526Q0152 Sources Sought Notice | Company Name

This request for information/sources sought notice is for planning purposes ONLY and does not constitute a solicitation, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., SDVOSB/SDVOSB set-aside, small business set-aside, full and open competition, etc.).

SCOPE OF WORK:

Repair AVTEC Tray Conveyor System

General:

The Contractor shall provide all labor, equipment and or parts to perform needed repairs or replacements to the AVTEC Tray Conveyor W2053646-1/W20536461-2 necessary to replace the hot well pans that have or are failing resulting in water leaks. Repairs shall include the replacement of tray pucks pucks are part of the tray guide on the conveyor system. Repairs shall include the replacement of the control foot switch control for the operator to stop/start the conveyor. The Tray Conveyor is in the Dietary Kitchen Room 1C-102 of Building 1 on the campus of the Washington DC VA Medical, part of VISN 05

located at 50 Irving Street NW, Washington DC 20422.

Scope of Work:

The Contractor shall furnish all equipment, labor, materials, apparatus, tools, parts, transportation, supervision, permits, disposal, and expertise necessary to provide ALL Services outlined in the Service agreement to the various manufactures of kitchen equipment listed below. The technician(s) shall complete all preventative maintenance following OEM procedures and standards of The Joint Commission. The contractor shall ensure all maintenance requirements as defined by the OEM and approved by the NSF (Nation Sanitation Foundation) standards are implemented as necessary for each unit of kitchen equipment listed below:

Repairs shall include:

8 each pan inserts 12 X20 Stainless-steel HFT w spout.

20 each Tray puck guides.

1 each Foot actuated switch for wet locations.

Equipment to be inspected:

8 each pan inserts 12 X20 Stainless-steel HFT w spout.

20 each Tray puck guides.

1 each Foot actuated switch for wet locations.

Scheduling:

The Contractor shall schedule with the Contracting Officers Representative (COR). The COR will ensure the staff using the space is notified when work is Scheduled to take place to ensure minimal impact to the any processes taking place. The Contractor shall schedule with the COR at least 72 hours in advance and during normal working hours. All Services shall be performed during regular business hours from 7:30 AM to 4:30 PM EST. unless portions require the work to be done after hours for the safety of both patients and staff see overtime rates. Monday through Friday except for Federal Holidays. Federal Holidays observed (listed below) and any other day declared by the President of the United States by Executive Order deemed a Holiday.