J072-New Ice Machine Preventive Maintenance Base 4 OY Contract

The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 19, seeks semi-annual preventative maintenance and services for 54 ice machine units at the Oklahoma City VA Medical Center and Lawton Outpatient Clinic, with quotations due May 28, 2026. The procurement is set aside for total small business.

Place of performance is Oklahoma City, Oklahoma, and Lawton, Oklahoma. The base contract period runs June 1, 2026, through May 31, 2027, with four one-year option periods extending through May 31, 2031. The total contract value across all CLINs is $34 million, with pricing submitted by offerors in a provided schedule.

The contractor must hold EPA Section 608 certification for Type I and Type II equipment and furnish technicians with active credentials before arrival at the facility. Services are performed on-site during normal operational hours (0600–1700 CST on weekdays), with all labor, materials, and supplies provided by the contractor at no cost to the VA. Contractors must maintain detailed hard-copy and digital Excel logs documenting maintenance dates, technician names, machine locations, and next due dates; apply standardized PM stickers with dates in "DAY-MONTH-YEAR" format; and provide preventative maintenance reports citing OEM recommendations. Personnel working on-site longer than 180 days must obtain PIV badging at contractor expense of $75. The contractor must adhere to OSHA regulations, VA directives, state regulations, and facility-specific infection control standards.

The NAICS code is 811210, Electronic and Precision Equipment Repair and Maintenance. The PSC code is J072. Evaluation criteria include price and technical capability per FAR 52.212-2. Invoices are submitted monthly in arrears via electronic submission. The contracting officer is Orrellius Williams.