J072--New Ice Machine Preventive Maintenance Base 4 OY Contract

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 19 seeks semi-annual preventative maintenance and cleaning services for 54 ice machine units at two Oklahoma facilities, with proposals due May 19, 2026 at 1:00 PM CDT. The procurement is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

Place of performance includes the Oklahoma City VA Medical Center (921 NE 13th Street, Oklahoma City, OK 73104) and Lawton Main Outpatient Clinic (4303 Pitman Street, Ft. Sill, OK 73503). Contractor personnel must possess active EPA Section 608 Type I and Type II certifications. The Performance Work Statement requires supply of all labor, materials, and equipment for vacuuming condenser coils, sanitizing ice scoops, applying descaling solutions, replacing water filters, and conducting mechanical inspections in accordance with original equipment manufacturer specifications and VA infection control standards. Services are scheduled for normal weekday business hours (6:00 AM to 5:00 PM CST) unless prior approval is obtained.

The contract comprises a base year (June 1, 2026 to May 31, 2027) plus four optional one-year renewal periods. Pricing is firm-fixed-price per completed maintenance cycle for 106 service calls at Oklahoma City and 2 service calls at Lawton per six-month interval. Service Contract Labor Standards wage rates apply, with minimum hourly rates ranging from approximately $14 to $46 depending on occupation classification, plus $5.55 per hour fringe benefits. All contractors must obtain PIV badging (at contractor expense of $75) for work exceeding 180 days, comply with OSHA regulations and VA directives, and maintain a 50 percent or greater performance threshold per SDVOSB subcontracting limitations. The NAICS code is 811210, Electronic and Precision Equipment Repair and Maintenance; PSC is J072. Responses are submitted electronically to orrellius.williams@va.gov.