J066--Thermofisher Sci Fast DX Service Contract Unrestricted / Open Market

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-07/2021-09-10

This solicitation is open market/unrestricted.

The associated North American Industrial Classification System (NAICS) code for this procurement is 811219, with a small business size standard of $22 Million.

The FSC/PSC is J066.

The Boise VAMC is seeking to purchase Thermofisher Scientific KINGFISHER FLEX SYSTEM, and 7500 Fast DX Service/Maintenance Contract (Base Year + 4 Option Years).

All interested companies shall provide quotations for the following:

Supplies/Services

Line Item

Description

Quantity

Unit of Measure

Unit Price

Total Price

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MAINTENANCE OF KINGFISHER FLEX SYSTEM WITH SN 711-85534 INCLUDING AB ASSURANCE PLAN FOR REPAIR AND 1 PM FOR PERIOD OF 1/14/2022 TO 1/13/2023

(Base Year)

MAINTENANCE OF KINGFISHER FLEX SYSTEM WITH SN 711-81245 INCLUDING AB ASSURANCE PLAN FOR REPAIR AND 1 PM FOR PERIOD OF 3/1/2022 TO 1/14/2023

(Base Period of Performance)

MAINTENANCE OF KINGFISHER FLEX SYSTEM WITH SN 711-85534 INCLUDING AB ASSURANCE PLAN FOR REPAIR AND 1 PM FOR PERIOD OF 1/14/2023 TO 1/13/2024

Option Year 1

MAINTENANCE OF KINGFISHER FLEX SYSTEM WITH SN 711-81245 INCLUDING AB ASSURANCE PLAN FOR REPAIR AND 1 PM FOR PERIOD OF 1/14/2023 TO 1/13/2024

Option Year 1

MAINTENANCE OF KINGFISHER FLEX SYSTEM WITH SN 711-85534 INCLUDING AB ASSURANCE PLAN FOR REPAIR AND 1 PM FOR PERIOD OF 1/14/2024 TO 1/13/2025

Option Year 2

MAINTENANCE OF KINGFISHER FLEX SYSTEM WITH SN 711-81245 INCLUDING AB ASSURANCE PLAN FOR REPAIR AND 1 PM FOR PERIOD OF 1/14/2024 TO 1/13/2025

Option Year 2

MAINTENANCE OF KINGFISHER FLEX SYSTEM WITH SN 711-85534 INCLUDING AB ASSURANCE PLAN FOR REPAIR AND 1 PM FOR PERIOD OF 1/14/2025 TO 1/13/2026

Option Year 3

MAINTENANCE OF KINGFISHER FLEX SYSTEM WITH SN 711-81245 INCLUDING AB ASSURANCE PLAN FOR REPAIR AND 1 PM FOR PERIOD OF 1/14/2025 TO 1/13/2026

Option Year 3

MAINTENANCE OF KINGFISHER FLEX SYSTEM WITH SN 711-85534 INCLUDING AB ASSURANCE PLAN FOR REPAIR AND 1 PM FOR PERIOD OF 1/14/2026 TO 1/13/2027

Option Year 4

MAINTENANCE OF KINGFISHER FLEX SYSTEM WITH SN 711-81245 INCLUDING AB ASSURANCE PLAN FOR REPAIR AND 1 PM FOR PERIOD OF 1/14/2026 TO 1/13/2027

Option Year 4

7500 FAST DX Service (275032058) AB Assurance,2OQ,1PM Recertification/PM

For Period of 4/17/2022 to 1/13/2023

(Base Year)

7500 FAST DX Service (275032058) AB Assurance,2OQ,1PM

For Period of 1/14/2023 to 1/13/2024

Option Year 1

7500 FAST DX Service (275032058) AB Assurance,2OQ,1PM

For Period of 1/14/2024 to 1/13/2025

Option Year 2

7500 FAST DX Service (275032058) AB Assurance,2OQ,1PM

For Period of 1/14/2025 to 1/13/2026

Option Year 3

7500 FAST DX Service (275032058) AB Assurance,2OQ,1PM

For Period of 1/14/2026 to 1/13/2027

Option Year 4

7500 FAST DX Service (275031557) AB Assurance,2OQ,1PM

For Period of 4/17/2022 to 1/13/2023

(Base Period of Performance)

7500 FAST DX Service (275031557) AB Assurance,2OQ,1PM

For Period of 1/14/2023 to 1/13/2024

Option Year 1

7500 FAST DX Service (275031557) AB Assurance,2OQ,1PM

For Period of 1/14/2024 to 1/13/2025

Option Year 2

7500 FAST DX Service (275031557) AB Assurance,2OQ,1PM

For Period of 1/14/2025 to 1/13/2026

Option Year 3

7500 FAST DX Service (275031557) AB Assurance,2OQ,1PM

For Period of 1/14/2026 to 1/13/2027

Option Year 4

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Statement of Work

1. Contracting Officer s Technical Representative (COTR).

Name:

Donald Sedlacek

Section:

FMS / Biomedical

Address:

500 W Fort ST, Boise ID 83702

Phone Number:

208-422-1594

E-Mail Address:

Donald.sedlacek@va.gov

2. Contract Title.

Thermofisher Scientific KINGFISHER FLEX SYSTEM, and FAST 7500 Qualification and Maintenance

3. Background.

The KINGFISHER FLEX SYSTEM S/N 711-81245, KINGFISHER FLEX SYSTEM S/N 711-85534, 7500 FAST DX S/N 275032058, and 7500 FAST DX S/N 275031557 are used by the Boise VAMC lab for Covid testing. The system is no longer under warranty, so a new service and maintenance contract is required to ensure that technical support, qualification, and device repair and replacement are available when needed.

4. Scope.

This is a service contract covering KINGFISHER FLEX SYSTEM S/N 711-81245, KINGFISHER FLEX SYSTEM S/N 711-85534, 7500 FAST DX S/N 275032058, and 7500 FAST DX S/N 275031557 that are used in the Lab at VA Boise.

The period of performance starts from 1/14/2022 to 1/13/2023 and includes four option years. The systems are to operate in accordance to manufacturer specifications and tolerances. All parts replaced are to be OEM or OEM approved parts and components. Contract to cover all preventive and corrective maintenance as outlined in tasks below.

5. Specific Tasks.

Contract shall provide:

-Remote support during business hours, response within 1 hour

-On-site maintenance Monday-Friday 6am-10pm MST, response within 2 business days

-Annual preventative maintenance in accordance with maintenance schedule

-Replace parts as necessary at contractor expense

Contractor shall bill on one monthly invoice; each covered System, or Device, shall be a separate line item of the monthly invoice.

6. Performance Monitoring:

Performance will be monitored by periodic inspections and observation of work. Work will be observed by the CO s POC, or designee, during performance of scheduled maintenance service and inspections and/or during repair service. Equipment operators will be contacted to report on contractor performance when CO s POC, or designee, is not available.

7. Security Requirements:

The contractor shall have no access to VA sensitive information or to a VA internal trusted network. The C&A requirements do not apply, a Security Accreditation Package is not required. VA personnel shall act as an escort whenever the contractor is on site.

8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI):

No Government supplied Equipment or Information is required or anticipated.

9. Other Pertinent Information or Special Considerations.

Only Manufacturer Trained Service Engineers/Technicians or Manufacturer Authorized Service Engineers/Technicians will perform services and repairs, when required.

a. Identification of Possible Follow-on Work. No Follow-on work is anticipated.

b. Identification of Potential Conflicts of Interest (COI). No Known COI

c. Identification of Non-Disclosure Requirements. Contractor will not have access to Patient Records, Network Access and Sensitive areas.

d. Packaging, Packing and Shipping Instructions. N/A

e. Inspection and Acceptance Criteria. CO s POC, or designee, will verify that the unit is working within Manufacture s specifications after completion of service or repair.

10. Risk Control.

The Contractor shall obtain all necessary licenses and/or permits required to perform this work. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to any contractor representative, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by the contractor s fault or negligence.

The Contractor will not discuss any patient issues that were observed during the course of the work. The Contract will comply with VA requirements for VA Sensitive Information and VA Privacy Issues while performing any work on site.

11. Place of Performance.

All on-site service will be performed at the Boise VAMC.

12. Delivery Schedule.

Service Reports will be emailed or faxed to CO s POC, or designee by the 5th workday after completion of the work. Billing Invoices will be sent monthly in arrears to the Austin Financial Operations Center.

The Contract period of performance is:

Base Year: S/N 711-85534, 1/14/2022 1/13/2023

S/N 711-81245, 03/01/2022 1/13/2023

Option Year 1: S/N 711-81245 and S/N 711-85534, 1/14/2023 1/13/2024

Option Year 2: S/N 711-81245 and S/N 711-85534, 1/14/2024 1/13/2025

Option Year 3: S/N 711-81245 and S/N 711-85534, 1/14/2025 1/13/2026

Option Year 4: S/N 711-81245 and S/N 711-85534, 1/14/2026 1/13/2027

Base Year: S/N 275032058, 4/17/2022 1/13/2023

S/N 275031557, 4/17/2022 1/13/2023

Option Year 1: S/N 275032058 and S/N 275031557, 1/14/2023 1/13/2024

Option Year 2: S/N 275032058 and S/N 275031557, 1/14/2024 1/13/2025

Option Year 3: S/N 275032058 and S/N 275031557, 1/14/2025 1/13/2026

Option Year 4: S/N 275032058 and S/N 275031557, 1/14/2026 1/13/2027

Place of Performance/Place of Delivery

Address:

Boise VAMC

500 W. Fort Street

Boise, ID

Postal Code:

87302

Country:

UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Items

FAR 52.212-3, Offerors Representations and Certifications Commercial Items

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Items (Oct 2018)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Sept 2021)

The following subparagraphs of FAR 52.212-5 are applicable:

52.222-43Â Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts).

52.222-51Â Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements.

All quotes shall be sent to the contract specialist Scott James at scott.james@va.gov

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

Options will be evaluated at time of award.

The following are the decision factors:

Technical Acceptability

Price

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 11:59am on 12/28/2021 at scott.james@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Scott James, (360) 852-9878, scott.james@va.gov