J066-- Medtronic CryoConsole Service

The Department of Veterans Affairs Veterans Health Administration Network Contracting Office 16 in Houston, Texas has issued a Special Notice announcing its intent to award a sole source contract to Medtronic Inc. for support, services, and maintenance of a Medtronic CryoConsole System. The system, with serial number 5M1126, is located at the Michael E. DeBakey VA Medical Center and requires specialized maintenance services that the agency has determined can only be provided by Medtronic. The procurement is justified under FAR 6.302-1, which allows for sole source contracting when only one responsible source exists and no other supplies or services will satisfy agency requirements. The contract will be structured as a Firm-Fixed Price arrangement under NAICS code 811210 for Electronic and Precision Equipment Repair and Maintenance.

The purpose of this Special Notice is to inform the marketplace of the VA's intent to proceed with sole source procurement while providing an opportunity for other potential contractors to demonstrate their capabilities. Interested parties must submit capability documentation by July 28, 2025, at 3:00 PM Central Time to contract specialist Frank Sanders at frank.sanders1@va.gov. The contract scope includes one annual on-site preventive maintenance visit, priority field service repair visits, technical phone support, and all associated labor, parts, materials, and travel expenses. The anticipated contract award date is September 1, 2025, with a large business size standard of $34 million. Based on any responses received, the government retains the option to conduct a competitive procurement rather than proceeding with the sole source award to Medtronic.