J066--FY24: surgical instrument repair service
Closed Solicitation Posted
- Solicitation number
- 36C24824Q0420
- Agency
-
Veterans Integrated Service Network 8
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration is seeking quotes for surgical instrument repair services for its medical facilities in Florida and Georgia. Services include on-site and off-site repair of surgical instruments and devices, sterilization chamber cleaning, and maintenance of rolling stock. Quotes are due by January 25, 2024 and must include pricing for line items, proof of technician certification, training program approval, and verification of off-site repair facilities. Award will be made following a comparative evaluation of quotes based on best value considerations.
This requirement has been set aside for Service-Disabled Veteran-Owned Small Businesses. The primary NAICS code is 811310 for commercial and industrial machinery repair with a small business size standard of $12.5 million. Pricing is requested for instrument repair services to be delivered over a one-year base period and four one-year options at VA medical centers in Gainesville, Lake City, Tallahassee, Jacksonville, and The Villages, Florida. Services are to be provided weekdays from 7:00 am to 3:30 pm with some evening and weekend availability.
Notice text
3 versions
Update #3 · Latest ·
Questions and response - Surgical Instrument Repair Service
The closing date is extended to February 13, 2024. A new price schedule and Statement of work are attached.
Will a serial number list be provided?
No. A container list will be provided.
Is the requirement moving over to the sterilizer maintenance contract instead?
No
We are not aware of any regulatory requirements for the technician to have certifications from the International Association of Healthcare Central Services Materials Management (IAHCSMM) or the Certification Board for Sterile Processing and Distribution (CBSPD) or that the training program must be approved through the Department of Labor. Can you please explain why this solicitation requires instrument sharpening technicians to have these certifications? Certifications from these certifying bodies ensures instrument sharpening technicians have intimate knowledge of sterile processing standards and procedures. It would provide confidence to the VHA that the instrument servicer understands instrument quality standards, instrument inspection, and safety testing as listed for both certifications.
(See Below)
CBSPD SPD SURGICAL INSTRUMENT SPECIALIST CERTIFICATION
SCOPE OF PRACTICE - The population being certified by this examination consists of personnel who reprocess facility owned or loaned surgical instruments and devices including the care of surgical instruments, identification of surgical instruments by proper name, components, assembly and configuration of individual instrument sets, instrument inspection and safety testing, loaner implant sets and components for on-site and/or off-site facilities. The Certificant Board considers this exam an advance practice exam because the candidate must be certified as a sterile processing technician as one of the criteria to sit for the exam. However, this exam is considered minimum competency for surgical instrument processing. This examination is administered nationally and internationally. The workplace setting for candidates includes Hospitals (all sizes) and Ambulatory Surgery Centers where the functions described above are performed.
HSPA FORMALLY IAHCSMM Certified Instrument Specialist (CIS)
Content & Composition of the Examination The CIS exam will test your proficiency in these areas: 1. Instrument Cleaning & Decontamination Processes 2. Instrument Identification 3. Instrument Inspection, Testing & Assembly 4. Preparation & Packaging 5. Sterilization & High-Level Disinfection (HLD) 6. Human Factors Impacting Instrument Systems
The requirement to provide 2 technicians in the mobile service van per service day limits us in providing these services. This is not a typical requirement among VA hospitals across the country that we currently service and is not necessary to provide the onsite sharpening services of this solicitation. Would you accept 1 technician per service day to provide the necessary services?
No. One technician means our items scheduled for maintenance that day will be out of service for longer. Gainesville is a high functioning facility whose instruments are utilized to the highest capacity and cannot afford extra downtime.
If the solicitation is requiring repairs for scope, power, and video equipment, will those items be paid for via a separate purchase option as we see no item number designated to device repair in order to price those items in the Cost Schedule?
The solicitation will not require repairs for scopes, powered, or video equipment.
On page 23, You mention sterilizer chamber cleaning at 5 facilities, i.e.,
a. VAMC Gainesville: Bi-annual service
b. VAMC Lake City: Bi-annual service
c. Villages Clinic: Annual service
d. Tallahassee Clinic: Annual service
e. Jacksonville Clinic: Bi-Annual service
Can you provide the number of sterilizers and sizes at each facility?
a. VAMC Gainesville: 4 Sterilizers Amsco Evolution 54"
b. VAMC Lake City: 2 Sterilizers Amsco 400 48"
c. Villages Clinic: 2 Sterilizer Century 16/20
d. Tallahassee Clinic: 3 Sterilizers AMSCO 400 16/20
e. Jacksonville Clinic: 3 Sterilizers AMSCO 400 16/20
Where in the Price Cost Schedule do you want the sterilizer chamber cleanings priced?
A new price schedule is attached and includes chamber cleaning.
Are the rolling stock visits in addition to the onsite tray maintenance visits? Can we add additional days to the 6 visits at Gainesville to cover the cart services?
The rolling stock visits are in addition to the onsite tray maintenance. 6 visits may be added to cover.
Can you provide the period of performance?
60 months
Will there be a need for laser marking instrumentation?
No.
Instrument Training Program must be approved through the Department of Labor. Technical staff must be certified by either (HSPA) or (CBSPD). Are these disqualifiers? There is no certified training program for instrument repair, all standards are subjective and as a small business these can be burdensome to pursue.
Yes, these are disqualifiers. The cost of certification is $140 from HSPA and $128 for the CBSPD. These are minor costs for any small business and should be seen as the cost of doing business in the surgical instrument repair industry. It is the position of the NF/SG Sterile Processing Service that we set the high standard for the maintenance of our instruments, and we will not lower the bar to match that of the private sector or smaller less experienced VHA systems.
You have a separate Statement of Work for Chamber cleaning. But there is no separate place to quote this service. We would need to know the following. How many chambers are there at each site and the sizes or model# to quote this service?
Answered by question 5.
What it the anticipated timeframe for the award of this contract?
April 1st 2024
Update #2 ·
Combined Synopsis/Solicitation Notice
Combined Synopsis/Solicitation Notice
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Combined Synopsis/Solicitation Notice
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Combined Synopsis/Solicitation Notice
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Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-06 Effective date 12/04/2023.
This solicitation is set-aside for SDVOSB
The associated North American Industrial Classification System (NAICS) code for this procurement is 811310, with a small business size standard of $12.5 M.
The FSC/PSC is J066.
The STERILE PROCESSING SERVICE is seeking to purchase Surgical Instrument Repair Service.
Place of Performance/Place of Delivery
Address:
1601 S.W. Archer Rd. Gainesville, FL
Postal Code:
32608
Country:
UNITED STATES
The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (NOV 2021)
Offerors are to submit any questions regarding this requirement via email to jose.hernandez@va.gov on or before 3:00 pm on 1/30/2024 with the subject line, Surgical Instrument Repair Service. An amendment responding to all questions, which may or not extend the response due date, will be published at the GPE.
Offerors shall e-mail complete quotes to jose.hernandez@va.gov at the date and time stated on the Combined Synopsis/Solicitation Notice and Description.
Provide the following information:
1. Solicitation number
2. Name and address of your company
3. Point of contact; name, e-mail, and phone number
4. UEI number
5. Unit and Total Prices as specified in Section Price Schedule.
Note: To be considered for award, an offeror shall have an active registration in the System for Award Management (SAM).
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.
All quoters shall submit the following:
Detailed quote with each line item priced out.
Proof Technician or staff are certified by International Association of Healthcare Central Services Materials Management (IAHCSMM) or the Certification Board for Sterile Processing and Distribution (CBSPD).
Instrument Technician Training Program must be approved through the Department of Labor.
Provide information and verification of offsite Lab.
All quotes shall be sent to the NCO 8, jose.hernandez@va.gov
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.
Submission of your response shall be received not later than 3pm ET, February 9, 2024 at jose.hernandez@va.gov.
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
Point of Contact
Jose J Hernandez, contract specialist jose.hernandez@va.gov
See attached document: 36C24824Q0420.
Update #1 ·
Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-01 Effective date 12/30/2022.
This solicitation is set-aside for SDVOSB
The associated North American Industrial Classification System (NAICS) code for this procurement is 811310, with a small business size standard of $12.5 M.
The FSC/PSC is J066.
The STERILE PROCESSING SERVICE is seeking to purchase Surgical Instrument Repair Service.
Place of Performance/Place of Delivery
Address:
1601 S.W. Archer Rd. Gainesville, FL
Postal Code:
32608
Country:
UNITED STATES
The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (NOV 2021)
Offerors are to submit any questions regarding this requirement via email to jose.hernandez@va.gov on or before 3:00 pm on 1/18/2024 with the subject line, Surgical Instrument Repair Service. An amendment responding to all questions, which may or not extend the response due date, will be published at the GPE.
Offerors shall e-mail complete quotes to jose.hernandez@va.gov at the date and time stated on the Combined Synopsis/Solicitation Notice and Description.
Provide the following information:
1. Solicitation number
2. Name and address of your company
3. Point of contact; name, e-mail and phone number
4. UEI number
5. Unit and Total Prices as specified in Section Price Schedule.
Note: To be considered for award, an offeror shall have an active registration in the System for Award Management (SAM).
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.
All quoters shall submit the following:
Detailed quote with each line item priced out.
Proof Technician or staff are certified by International Association of Healthcare Central Services Materials Management (IAHCSMM) or the Certification Board for Sterile Processing and Distribution (CBSPD). Must submit certificate with quote.
Instrument Technician Training Program must be approved through the Department of Labor. Must submit certificate with quote.
Provide information and verification of offsite Lab. Must submit with quote.
All quotes shall be sent to the NCO 8, jose.hernandez@va.gov
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.
Submission of your response shall be received not later than 3pm ET, January 25, 2024 at jose.hernandez@va.gov.
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
Point of Contact
Jose J Hernandez, contract specialist jose.hernandez@va.gov
See attached document: 36C24824Q0420.
Files
| File | Type | Posted |
|---|---|---|
| Statement of Work - NFSG Instrument Management Program.docx | DOCX document | |
| Updated price-schedule.docx | DOCX document | |
| 36C24824Q0420 0002.docx | DOCX document | |
| 36C24824Q0420 012524.docx | DOCX document | |
| 36C24824Q0420 0001.docx | DOCX document | |
| 36C24824Q0420 011824.docx | DOCX document | |
| 36C24824Q0420_1.docx | DOCX document |
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