J065--VISN 12 Medrad-Bayer CT Contrast Media Injector Maintenance
Closed Pre-Solicitation Posted
This opportunity was awarded. See the award notice from , or the latest solicitation from .
- Solicitation number
- 36C25225Q0124
- Agency
-
Veterans Integrated Service Network 12
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Various Locations (Visn 12)
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration (VA) is conducting market research to identify vendors capable of providing preventative and corrective maintenance services for Medrad-Bayer CT Contrast Media Injectors across VISN 12 facilities. The Sources Sought Notice seeks vendors with trained and certified technical personnel who can provide maintenance for medical imaging equipment at nine VA medical centers, including locations in Tomah, Jesse Brown, Hines, Milwaukee, Green Bay, Lovell, Danville, Madison, and Iron Mountain. Required vendor capabilities include licensing for proprietary Stellant and Solaris calibration software, ability to obtain OEM-specification parts, 8-hour emergency response time, and maintaining 97% operational uptime per system quarterly. The government will evaluate submissions based on vendors' ability to meet these technical requirements and service capabilities. Interested parties must submit a comprehensive capability statement by 10:00 AM CST on December 9, 2024, via email to jessica.hansen@va.gov, with specific documentation proving their qualifications.
Based on market research results, the VA is considering potentially setting aside this contract for veteran-owned small businesses (SDVOSBs/VOSBs) or small businesses, with limitations on subcontracting that restrict vendors from paying more than 50% of the contract amount to non-similarly situated subcontractors. The procurement falls under NAICS code 811210 for medical and surgical equipment repair and maintenance services, with an anticipated performance period covering standard business hours from 8:00am-5:00pm local time. The equipment list includes 42 Medrad-Bayer injector systems across various models such as Mark 7 Arterion, Spectris Solaris EP, Stellant Flex, and MRXperion. While no specific contract value is mentioned, the comprehensive equipment list and multi-facility coverage suggest a potentially significant maintenance contract. The VA emphasizes that this is a market research effort and does not constitute a formal solicitation, with submission of capability information being voluntary.
Notice text
Page 3 of 3
The Department of Veterans Affairs is issuing this Sources Sought Notice as a means of conducting market research to identify firms having an interest in and the resources to support a requirement for preventative (scheduled) and corrective (unscheduled) maintenance on Medrad-Bayer CT Contrast Media Injectors throughout VISN 12 (see Equipment List and Map). The result of this market research may contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 811210 - Medical and surgical equipment repair and maintenance services.
THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the Government assumes no financial responsibility for any costs incurred.
Tentative requirements:
Furnish all labor, supervision, travel, materials, and equipment necessary to provide preventive maintenance (PM) and corrective (unscheduled) maintenance services on Medrad-Bayer CT Contrast Media Injectors at VISN 12 VA facilities including Tomah VAMC, Jesse Brown VAMC, Hines VAMC, Milwaukee VAMC, Green Bay VA HCC, Lovell FHCC, Danville VAMC, Madison VAMC, and Iron Mountain VAMC. Required capabilities include trained and certified technical personnel, licensure for use of OEM proprietary Stellant and Solaris calibration software, ability to obtain parts of current manufacture that meet OEM specifications, ability to obtain software and software updates (if needed), ability to meet 8 hour on-site emergency response time (next business day), ability to meet 97% operational uptime per system per quarter during period of performance, coverage hours from 8:00am-5:00pm local time.
Interested parties shall submit a brief summary of their capabilities. This summary shall include the following:
Company name, company address, company web site, company telephone number, company size and type of ownership, point of contact name, point of contact email address, point of contact telephone number.
Proof vendor is licensed to use proprietary Stellant and Solaris calibration software.
Proof all technical personnel are trained and certified to service each device on the Equipment List.
Proof vendor can obtain parts.
Proof vendor can obtain software and software updates, if needed.
Proof vendor can meet 8-hour emergency response time.
Proof vendor can meet 97% operational uptime.
Proof vendor can utilize OEM s billable service, if using.
Confirmation your company can meet the Limitations of Subcontracting should they apply (see below)
The Government will evaluate market information to ascertain potential market capacity to provide services consistent in scope and scale with those described in this notice and otherwise anticipated.
Based on the responses to this synopsis and other market research, this requirement may be set-aside for veteran-owned small businesses (SDVOSBs or VOSBs) (limitation of subcontracting would apply), small businesses (limitations on subcontracting would apply) or procured through full and open competition.
Limitations on Subcontracting
13 CFR §125.6 will apply to any procurement set-aside for veteran-owned small businesses (SDVOSBs or VOSBs) or small businesses. 13 CFR §125.6 states:
(a) General. In order to be awarded a full or partial small business set-aside contract with a value greater than the simplified acquisition threshold (as defined in the FAR at 48 CFR 2.101) in paragraph (a) introductory text; and an 8(a) contract, an SDVO SBC contract, a HUBZone contract, a WOSB or EDWOSB contract pursuant to part 127 of this chapter, a small business concern must agree that:
(1) In the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the government to it to firms that are not similarly situated. Any work that a similarly situated subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded.
Before any small or large business can be awarded a federal contract, a contracting officer (CO) must affirmatively determine that the firm is responsible to perform the specific contract it is otherwise in line to receive. If an apparent small business successful offeror is denied a contract award because it lacks certain elements of responsibility, the CO will refer the matter to the Small Business Administration. Once a CO s referral is received by the SBA s area office, the SBA will then inform the small business of the CO s determination and offer it the opportunity to apply to the SBA for a Certificate of Competency by a specific date. Burden of proof is on the small business to demonstrate that it meets specific COC eligibility criteria.
After award, if a CO or other VA officials determine a review of limitations on subcontracting compliance is warranted based upon reasonable information of possible noncompliance, a request for review will be submitted to VA s Subcontracting Compliance Review Program.
Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by 10:00 AM CST on December 9th, 2024. All responses under this Sources Sought Notice must be emailed to jessica.hansen@va.gov. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.
Equipment List
MANUFACTURER
MODEL
SERIAL NUMBER
LOCATION
Medrad-Bayer
Mark 7 Arterion
300999
Chicago
Medrad-Bayer
Mark 7 Arterion
301108
Chicago
Medrad-Bayer
Mark 7 Arterion
3039424
Chicago
Medrad-Bayer
Spectris Solaris EP
200335
Chicago
Medrad-Bayer
Spectris Solaris EP
30026409
Chicago
Medrad-Bayer
Spectris Solaris EP MR
300999
Chicago
Medrad-Bayer
Stellant Flex
85501054123182
Danville
Medrad-Bayer
Stellant D
40676
Green Bay
Medrad-Bayer
Mark 7 Arterion
3025986 20938
Hines
Medrad-Bayer
Mark 7 Arterion
202237
Hines
Medrad-Bayer
Mark 7 Arterion
202236
Hines
Medrad-Bayer
Mark 7 Arterion
203087
Hines
Medrad-Bayer
Mark 7 Arterion
86410087 125868
Hines
Medrad-Bayer
Mark 7 Arterion
86410087 125809
Hines
Medrad-Bayer
MRXperion
100804
Hines
Medrad-Bayer
MRXperion
301608
Hines
Medrad-Bayer
MRXperion
301633
Hines
Medrad-Bayer
Stellant D
200561
Hines
Medrad-Bayer
Stellant Flex
85501054 100449
Hines
Medrad-Bayer
Stellant Flex
122090
Hines
Medrad-Bayer
Stellant Flex
122078
Hines
Medrad-Bayer
Stellant Flex
122084
Hines
Medrad-Bayer
Stellant Flex
W3CT30000818
Hines
Medrad-Bayer
Mark 7 Arterion
201704
Iron Mountain
Medrad-Bayer
Stellant Dual
204192
Iron Mountain
Medrad-Bayer
Mark 7 Arterion
314259
Madison
Medrad-Bayer
Mark 7 Arterion
302314
Madison
Medrad-Bayer
MRXperion
204296
Madison
Medrad-Bayer
Spectris Solaris EP
101638
Madison
Medrad-Bayer
Stellant Flex
103888
Madison
Medrad-Bayer
Stellant Flex
103894
Madison
Medrad-Bayer
Stellant Flex
85501054-100888
Madison
Medrad-Bayer
Mark 7 Arterion
202971
Milwaukee
Medrad-Bayer
Mark 7 Arterion
115354
Milwaukee
Medrad-Bayer
MRXperion
313428
Milwaukee
Medrad-Bayer
Spectris Solaris EP
201353
Milwaukee
Medrad-Bayer
Stellant Dual
204958
Milwaukee
Medrad-Bayer
Stellant Flex
121181
Milwaukee
Medrad-Bayer
Stellant Flex
121178
Milwaukee
Medrad-Bayer
MRXperion
100469
North Chicago
Medrad-Bayer
Stellant Flex
314038
North Chicago
Medrad-Bayer
Stellant Flex
100437
North Chicago
Medrad-Bayer
Stellant Flex
100434
North Chicago
Medrad-Bayer
Mavig GD4007-ME
0220/25252
Tomah
Medrad-Bayer
Stellant D
303327
Tomah
VISN 12 Map
Files
| File | Type | Posted |
|---|---|---|
| 36C25225Q0124.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| J065--VISN 12 Contrast Injectors Maintenance | Award Notice | |
| J065--VISN 12 Medrad-Bayer CT Contrast Media Injector Maintenance | Solicitation | |
| This notice | Pre-Solicitation |
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