36C25225Q0124.docx

SUBJECT*

VISN 12 Medrad-Bayer CT Contrast Media Injector Maintenance

GENERAL INFORMATION

SET-ASIDE

GLAC (69D)

115 South 84th Street, Suite 101 Milwaukee WI 53214-1476

POINT OF CONTACT*

Contract Specialist Jessica Hansen jessica.hansen@va.gov

PLACE OF PERFORMANCE

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

The Department of Veterans Affairs is issuing this Sources Sought Notice as a means of conducting market research to identify firms having an interest in and the resources to support a requirement for preventative (scheduled) and corrective (unscheduled) maintenance on Medrad-Bayer CT Contrast Media Injectors throughout VISN 12 (see Equipment List and Map). The result of this market research may contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 811210 - Medical and surgical equipment repair and maintenance services.

THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the Government assumes no financial responsibility for any costs incurred.

Tentative requirements:

Furnish all labor, supervision, travel, materials, and equipment necessary to provide preventive maintenance (PM) and corrective (unscheduled) maintenance services on Medrad-Bayer CT Contrast Media Injectors at VISN 12 VA facilities including Tomah VAMC, Jesse Brown VAMC, Hines VAMC, Milwaukee VAMC, Green Bay VA HCC, Lovell FHCC, Danville VAMC, Madison VAMC, and Iron Mountain VAMC. Required capabilities include trained and certified technical personnel, licensure for use of OEM proprietary Stellant and Solaris calibration software, ability to obtain parts of current manufacture that meet OEM specifications, ability to obtain software and software updates (if needed), ability to meet 8 hour on-site emergency response time (next business day), ability to meet 97% operational uptime per system per quarter during period of performance, coverage hours from 8:00am-5:00pm local time.

Interested parties shall submit a brief summary of their capabilities. This summary shall include the following:

1) Company name, company address, company web site, company telephone number, company size and type of ownership, point of contact name, point of contact email address, point of contact telephone number.

2) Proof vendor is licensed to use proprietary Stellant and Solaris calibration software.

3) Proof all technical personnel are trained and certified to service each device on the Equipment List.

4) Proof vendor can obtain parts.

5) Proof vendor can obtain software and software updates, if needed.

6) Proof vendor can meet 8-hour emergency response time.

7) Proof vendor can meet 97% operational uptime.

8) Proof vendor can utilize OEM’s billable service, if using.

9) Confirmation your company can meet the Limitations of Subcontracting should they apply (see below) The Government will evaluate market information to ascertain potential market capacity to provide services consistent in scope and scale with those described in this notice and otherwise anticipated.

Based on the responses to this synopsis and other market research, this requirement may be set-aside for veteran-owned small businesses (SDVOSBs or VOSBs) (limitation of subcontracting would apply), small businesses (limitations on subcontracting would apply) or procured through full and open competition.

Limitations on Subcontracting 13 CFR §125.6 will apply to any procurement set-aside for veteran-owned small businesses (SDVOSBs or VOSBs) or small businesses. 13 CFR §125.6 states:

(a) General. In order to be awarded a full or partial small business set-aside contract with a value greater than the simplified acquisition threshold (as defined in the FAR at 48 CFR 2.101)” in paragraph (a) introductory text; and an 8(a) contract, an SDVO SBC contract, a HUBZone contract, a WOSB or EDWOSB contract pursuant to part 127 of this chapter, a small business concern must agree that:

(1) In the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the government to it to firms that are not similarly situated. Any work that a similarly situated subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded.

Before any small or large business can be awarded a federal contract, a contracting officer (CO) must affirmatively determine that the firm is responsible to perform the specific contract it is otherwise in line to receive. If an apparent small business successful offeror is denied a contract award because it lacks certain elements of responsibility, the CO will refer the matter to the Small Business Administration. Once a CO’s referral is received by the SBA’s area office, the SBA will then inform the small business of the CO’s determination and offer it the opportunity to apply to the SBA for a Certificate of Competency – by a specific date. Burden of proof is on the small business to demonstrate that it meets specific COC eligibility criteria.

After award, if a CO or other VA officials determine a review of limitations on subcontracting compliance is warranted based upon reasonable information of possible noncompliance, a request for review will be submitted to VA’s Subcontracting Compliance Review Program.

Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by 10:00 AM CST on December 9th, 2024. All responses under this Sources Sought Notice must be emailed to jessica.hansen@va.gov. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Equipment List

VISN 12 Map image1.emf

Stephenson

Winnebago

Boone McHenry

Carroll Ogle

DeKalbLeeWhiteside Kane

CookDuPage

LaSalle Bureau

Kendall

Will

Grundy Kankakee

Livingston

Gurney Mills

St. Joseph Elkhart

Lagrange

La Porte Porter

Noble Kosciusko

MarshallStarkeLake Jasper

PulaskiNewton

Iron Mountain

Tomah

Milwaukee

Madison

North Chicago

Hines

Chicago

Ironwood

Iron Mountain

Hancock

Marquette

Sault St. Marie

Manistique

Me no mi ne e Cleveland

Wisconsin Rapids

Wausau

Appleton

Baraboo

Union GroveJanesville

Beaver Dam

Owen

Rhinelander

MilwaukeeMadison

Tomah

Green Bay

MICHIGAN

INDIANAILLINOIS

Minnesota

VA FACILITY

Community Based Outpatient Clinic

Rockford Freeport

La Crosse

WISCONSIN

Clark

La Crosse

Monroe Juneau

Marquette Green Lake

Winnebago

Fond du Lac

Dodge

Jefferson Waukesha

Kenosha

Walworth Racine

Columbia

Dane

Iowa

Sheboygan Vernon

Crawford

Grant

Lafayette Green Rock

Sauk

Richland

Tre mp ea lea u

Menominee

Kew aun ee

Calu met

Wash ing ton Oz au ke e

Price

Taylor

Marathon

Wood

Adams Waushara

Jackson

Portage Waupaca Outagamie

Manitowoc

Brown

Shawano

Ashland

Iron

Vilas

Florence

Forest

Lincoln Langlade

Oconto

Marinette

Door

Oneida

Chippewa

Eau Claire

Buffalo

Pepin

Dunn

Pierce

St. Croix

Polk Barron Rusk

Sawyer

BayfieldDouglas

Burnett Washburn

Clement J. Zablocki VA Medical Center 5000 W. National Avenue, Milwaukee, WI 53295

Patient Advocate Office

PE935 • 4/2017 KC

Lovell FHCC

Elgin Evanston Lakeside

Auburn Gresham

McHenry Kenosha

Heights Crown Point

Aurora

LaSalle Joliet

Oak Lawn

Kankakee

Hines

Lake

Houston

VISN 12

VISN 12

Oscar G. Johnson VA Medical Center Iron Mountain, MI Tomah VA Medical Center Tomah, WI William S. Middleton Memorial Veterans Hospital Madison, WI Clement J. Zablocki VA Medical Center Milwaukee, WI Captain James A. Lovell Federal Health Care Center North Chicago, IL Edward Hines Jr. VA Hospital Hines, IL Jesse Brown VA Medical Center Chicago, IL