J065--SOURCES SOUGHT | PM Liquid Chromatography System Preventative Services Services

REQUEST FOR INFORMATION: 36C24522Q0060

SOURCES SOUGHT NOTICE

THIS REQUEST FOR INFORMATION IS BY NO MEANS A SOLICITATION FOR BUSINESS. THE UNITED STATES GOVERNMENT WILL NOT REIMBURSE YOUR COMPANY FOR SUBMITTING INFORMATION. THIS REQUEST FOR INFORMATION WILL BE USED AS A BASIS FOR SUBSEQUENT AWARD OR NON-AWARD.

Contract Title Annual preventative maintenance services for a Liquid Chromatography (LC) system

Background The VA Maryland Health Care System (VAMHCS) requires preventative maintenance on an Agilent 1260 Infinity II LC system for its research and development (R&D) service. The LC system is a fully automated way to separate, identify and quantify the different components of a liquid mixture, or to purify one. The VAMHCS R&D service purchased the Agilent 1260 Infinity II LC system in 2020, a new system would cost approximately $50,000. Therefore, it makes it more cost effective to maintain the one the lab already owns.

Work and Scope The Agilent 1260 Infinity II LC system requires yearly maintenance to ensure continuing efficiency and accuracy. An LC system running within specific parameters is necessary to monitor the experimental therapies that treat neurodegenerative diseases in laboratory mice.

Specific Tasks The primary task to be accomplished is to maintain the Agilent 1260 Infinity II LC system within normal operating parameters and safety standards.

VENDOR REQUIREMENTS

ALL SERVICE REQUIREMENTS SHALL:

USE OEM PARTS

BE A CERTIFIED ISO-9000 VENDOR

CERTIFY THE ABILITY TO PROVIDE OEM PARTS WHEN NECESSARY

PROVIDE SOFTWARE UPDATES/UPGRADES *if needed, third party may buy the software updates/upgrades and provide them

Task 1 - Enterprise Management Controls

Subtask 1 - Integration Management Control Planning

The contractor will provide service and maintenance to the Agilent 1260 Infinity II LC system consisting of:

1260 Infinity II Quaternary Pump, maximum pressure 600bar. Includes quaternary pump with integrated 4-channel degassing unit, column, connecting capillaries, solvent cabinet, solvent bottles and CAN cable

1260 Infinity II Multisampler up to 600 bar for well plates and individual sample containers. Includes 1 sample drawer, 2x 54-vial containers, a needle flush port, 100 uL metering device and loop.

1260 Infinity II Multicolumn Thermostat (MCT)

1260 Infinity II Diode array detector WR

1260 Infinity II Analytical Fraction Collector maximum rate up to 10 mL/min

OpenLab ChemStation workstation

The system was purchased from Agilent technologies. The COR will inspect and discuss with the Principal Investigator of the laboratory to confirm that contracting tasks have been progressed and performed in accordance with SOW and in timely manner.

Deliverables Annual preventative maintenance and services for the Agilent 1260 Infinity LC system.

Subtask 2 - Contract Management

PM coverage to include all the necessary components required to perform scheduled PM inspections and service on the Agilent 1260 Infinity LC system.

Deliverables: Upon completion of routine PM inspections or emergency service calls, the vendor will provide a written summary of all tasks accomplished, including any observations and recommendations concerning any associated equipment and systems.

Performance Monitoring

The Principal Investigator of the laboratory using the device will ensure validity of work and if the need arises work with the COR to arrange for technical support by phone and email for the device.

Security Requirements

Vendor service technicians are to have identification badging visible on their person while on VA premises, and are subject to Federal Installation Security Requirements, including inspection of any containers, equipment or vehicles as required.

Inspection and Acceptance Criteria

Acceptance based on device operating within normal parameters.

Place of Performance

University of Maryland Baltimore

685 West Baltimore street, MSTF, #516A

Baltimore, MD 21201

Period of Performance

Base January 1st, 2022 through December 31st, 2022

Option year 1 January 1st, 2023 through December 31st, 2023

Option year 2 January 1st, 2024 through December 31st, 2024

Option year 3 January 1st, 2025 through December 31st, 2025

Option year 4 January 1st, 2026 through December 31st, 2026

ALL RESPONDENTS SHALL INCLUDE and SUBMIT THE FOLLOWING:

Responses to this Sources Sought shall include company name, address, point of contact, phone number, point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS) 811219, (size standard of $22M) AND whether your company is ISO-9000 certified.

Respondents shall also answer the following questions:

Size, status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Small Business (SB), Large Business, etc.

Is your company considered small under the NAICS code identified under this Sources Sought?

If you accompany is a large business, do you have any authorized distributors? If so, please provide the name(s), telephone Number(s), Point(s) of Contact and size status of the businesses authorized to distribute your products.

If your company is a small business and an authorized distributor/reseller for the types of items required with the characteristics referenced above, do you alter; assemble; or modify; the items requested in any way? If your company alters the items, state how and what is altered; assembled; and/or modified?

Does your company have an FSS contract with GSA or the VA NAC or a GWAC contract holder with any other federal agency? If so, please provide the contract number.

If your company holds a FSS GSA/VA NAC contract other federal GWAC contract holder, are the items you are providing information on available on your schedule/contract?

General pricing of your products is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

Information provided by potential sources will be utilized by the Government to determine market availability and procurement strategy. **A contract award will not result from this Sources Sought Notice.

Vendors who can meet the requirements listed above shall provide the following information:

Business Name

Business Address

Business Point of Contact, including phone number and email address

Business size

Business Socioeconomic Status

Federal Supply Scheduling (FSS) number, if the items required by the Government are available for purchase on an FSS contract.

Any other pertinent capability information that relates to the above stated requirement.

SUBMIT ALL REQUESTS FOR INFORMATION TO AMY.WALTER1@VA.GOV NO LATER THAN DECEMBER 20, 2021 2:00 PM EST.