J065--Service VANEC HTM PM BPA

VA Northeast Consortia (VISN 1,2,4 and 5) are seeking a partner to provide preventative maintenance, testing, and repair of hospital equipment and accessories.

THIS IS A SOURCES SOUGHT NOTICE ONLY FOR VA NORTHEAST CONSORTIA (VISN 1, 2, 4 AND 5): This announcement is seeking information from the industry, which will be used for preliminary planning purposes for a multi-service procurement. No proposals are being requested or accepted with this synopsis. THIS IS NOT A SOLICITATION FOR PROPOSALS AND NO CONTRACT SHALL BE AWARDED FROM THIS SYNOPSIS. THIS IS STRICTLY MARKET RESEARCH.

Vendor Hourly Rates for Technician Services

Item #

Description

Quote

Unit Price

Discount

Net Unit

QTY

Extended

1

GS GENERAL BIOMED EQUIPMENT

Hourly Labor RateÂ

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1

2

GS ANESTHESIA

Hourly Labor RateÂ

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1

3

GS VENTILATORS

Hourly Labor RateÂ

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1

TOTAL

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The purpose of this synopsis is to gain knowledge of interest, capabilities, and qualifications of various members of industry, who have the capability and are authorized to perform preventive maintenance and repairs on the listed type of equipment The current requirement being researched is for a firm-fixed-price Blanket Purchase Agreement for a period of five years.

The intent of the Sources Sought is to identify vendors in the open market who can fulfill the requirements as stated in the SOW included below. All work for the resulting contract shall be completed by the selected vendor for each requirement in accordance with the SOW. This notice is published to conduct market research to determine if there are a sufficient number of vendors in the open market who can supply this order in aggregate, while affording competition to the fullest extent possible.

This request is new and of short duration. The turn time will be short to meet the need.

All interested firms must be registered in SAM (System for Award Management) to be eligible for award of Government contracts. Interested parties responding to this Sources Sought request shall submit the following information at a minimum:

Company name and address point of contact with phone number, and DUNS number.

Documentation relating to capability of performance including installation in a hospital environment, training, and a current point of contact and phone number).

Socio-economic status to identify business class as being a large business, SDVOSB, VOSB, small business, Woman Owned, etc.

Service Area

Any other pertinent company documentation, prior to submission of offers to a solicitation.

Any SD/VOSB firms responding to this Sources Sought Notice must also provide proof of registration in the VA VetBiz or SBA Vet Cert, prior to submission of offers to a solicitation.

This market research is for informational and planning purposes. This is not a solicitation and does not obligate the Government to issue a solicitation. Please be advised the Government will not pay any costs for responses and information submitted. All submissions are acceptable via manases.cabrera@va.gov.

RESULTS INFORMATION: Respondents will not be notified of the results, and it is at the discretion of the Government to utilize results. Firms responding to this Sources Sought announcement, who fail to meet all requirements as stated above, and who fail to provide ALL of the required information requested, will not be used to help the Government make the acquisition decision, which is the intent of this sources sought announcement.

Scope of Work:

VA Northeast Consortia (VISN 1,2,4 and 5) are seeking a partner to provide preventative maintenance, testing, and repair of hospital equipment and accessories.

Vendor Hourly Rates for Technician Services

Vendor shall provide hourly rates for the following categories of technician services. (Should include any travel and accommodations in the hourly rate)

GS GENERAL BIOMED EQUIPMENT Hourly Labor Rate $XXX.XX*

GS ANESTHESIA Hourly Labor Rate $XXX.XX*

GS VENTILATORS Hourly Labor Rate $XXX.XX*

*Parts are procured by VA- Vendor Technician to notify what parts are needed

Supplemental Biomedical Technician Services Overview

Preventative Maintenance: Vendor will ensure PM services supports VA Northeast Consortia s VISN and Facility MEMPs in preparation for TJC or other regulatory inspection surveys. Therefore; vendor will ensure all scheduled services are completed prior to the 15th of the selected month. Vendor PM Services shall include:

Performance inspection

Routinely schedule service to improve compliance

Ensuring all equipment is maintained and, if needed, repaired to industry-leading quality standards

Documentation of all maintenance, repair and other requested services

Reporting for compliance with regulatory agencies and accreditation programs

Our definition of PM refers to a procedure ensuring proper equipment operation and calibration. This procedure includes inspection for mechanical defects, cleaning of interior fans and filters, performance verification of operator controls and adjustments; calibration verification per OEM s specifications; inspection for ground integrity and current leakage; and documentation of all results. OEM s specifications are used as a source document for all PMs. Vendor s test equipment (TMDE) is on a calibration cycle and test equipment used, and its expiration date is annotated on our work orders. As an added layer to ensure test equipment is within calibration, vendor Biomedical Equipment Technicians (BMETs) are required to list test equipment used on all services. BMETs will be unable to close work orders or generate a Field Service Report if test equipment is past its certification date.

Corrective Maintenance: Equipment repairs will be facilitated to ensure equipment availability, provide an optimum level of equipment performance and to extend the useful life of the equipment. When repairs are required to correct equipment malfunctions, vendor BMETs provide the following:

Performance analysis

Problem identification

Identification of elements contributing to poor performance

Decision-making regarding problem correction in the most pertinent, timely and cost-effective manner

Performance testing

Reporting

Work Order (WO) Process

Vendor's Work Order (WO) Process involves a series of Five (5) Steps: (1) Initiate WO; (2) Confirm WO; (3) Schedule WO; (4) Accomplish WO; and (5) Close Out.

Initiate WO: VA Clinical Engineering Division will initiate the work order by calling the vendor district office. Vendor will only commit to WOs from the Clinical Engineering Division designated representative.

Confirm WO: Vendor will confirm receipt of VA Work request and work with the Clinical Engineering Division to schedule the work.

Schedule WO: When scheduling a WO, vendor will work with Local CE point of contact and take into consideration the description of work (Responsiveness), type of equipment, and resources available (Qualifications).

Accomplish WO: Vendor s BMETs will report in person to the Clinical Engineering Division s designated representative prior to commencing services during normal duty operating hours. While on site for maintenance, vendors BMETs will be equipped with the appropriate test equipment based on the maintenance and repair requested.

Close-Out: Upon completion of services, vendor will provide an Field Service Report to the Clinical Engineering Division, which details information regarding the cause of the equipment malfunction and corrective action taken. In the event all information is not available to the contractor when services are performed, the initial service report will include all available information. Vendor will provide the balance of the required information no later than (48) hours after services are completed.

Place of Performance:

Vendor shall furnish services within VISN 1 locations:

Edith Nourse Rogers Memorial Veterans Hospital (Bedford VA) (Bedford, MA)

Manchester VA Medical Center (Manchester, NH)

Providence VA Medical Center (Providence, RI)

VA Boston Healthcare System, Brockton Campus (Brockton, MA)

VA Boston Healthcare System, Jamaica Plain Campus (Jamaica Plain, MA)

VA Boston Healthcare System, West Roxbury Campus (West Roxbury, MA)

VA Central Western Massachusetts Healthcare System (Leeds, MA)

VA Connecticut Healthcare System, Newington Campus (Newington, CT)

VA Connecticut Healthcare System, West Haven Campus (West Haven, CT)

VA Maine Healthcare System - Togus (Augusta, ME)

White River Junction VA Medical Center (White River Junction, VT)

Vendor shall furnish services within VISN 2 locations:

Albany VA Medical Center (Albany, NY)

Bronx VA Medical Center (Bronx, NY)

Finger Lakes Healthcare System (Finger Lakes, NY)

VA New Jersey (East Orange, NJ)

Syracuse VA Medical Center (Syracuse, NY)

Northport VA Medical Center (Northport, NY)

Hudson Valley VA Medical Center (Hudson Valley, NY)

VA Western New York (Buffalo, NY)

VA New York Harbor (Brooklyn, NY)

VA New York Harbor (New York, NY)

Vendor shall furnish services within VISN 4 locations:

Altoona VA Medical Center (Altoona, PA)

Butler VA Medical Center (Butler, PA)

Coatesville VA Medical Center (Coatesville, PA)

Erie VA Medical Center (Erie, PA)

Lebanon VA Medical Center (Lebanon, PA)

Philadelphia VA Medical Center (Philadelphia, PA)

Pittsburgh VA Medical Center (Pittsburgh, PA)

Wilkes Barre VA Medical Center (Wilkes Barre, PA)

Wilmington VA Medical Center (Wilmington, DE)

Vendor shall furnish services within VISN 5 locations:

Baltimore/Perry Point VA Medical Center (Baltimore, MD)

Beckley VA Medical Center (Beckley, WV)

Clarksburg VA Medical Center (Clarksburg, WV)

Hershel Woody Williams VA Medical Center (Huntington, WV)

Martinsburg VA Medical Center (Martinsburg, WV)

Washington DC VA Medical Center (Washington, DC)

Attachment A is a spreadsheet that outlines examples of VANEC equipment types and manufacturer/models.

Vendor Technician Requirements

Ability to provide BMETs who are degreed, certified, and/or factory trained. Each BMET must go through a series of extensive training on BMET Level 1 3 medical equipment. All technicians are required to have a minimum of a two-year Associate degree in an Applied Science or equivalent military training. Field Service Technicians (FST s) are required to have a minimum of three years experience. Biomedical Equipment Technicians (BMET s) have minimum experience requirements of zero to five years depending on their classification.

The following outlines some of the requirements for the staff performing these preventive and corrective maintenance activities at VANEC facilities:

Prior work experience in hospital setting or with customer service preferred.

Demonstrated competency to perform operational verification procedures, preventive maintenance, and repair service on various equipment. Staff to provide copy of the procedure they are utilizing for Preventative maintenance prior to beginning work. Vendor training certificates shall be provided at VA request

Understanding of regulatory agencies requirements.

Familiar with the setup and application of test equipment (electrical safety analyzer, digital multi-meter, patient simulator, etc.).

Able to read, analyze and interpret technical literature, schematics, and drawings.

Basic understanding of industry regulatory requirement and ISO standards preferred.

Ability to work flexible hours, including evenings, weekends and holidays, as well as emergency off-hours as required.

Categories/Equipment Type

AMALGAMATORS

ANALYZERS, PHYSIOLOGIC, MIDDLE EAR, IMPEDANCE TYMP

ANALYZERS, PHYSIOLOGIC, PULMONARY FUNCTION

ANALYZERS, PHYSIOLOGIC, VISUAL FUNCTION

ANESTHESIA UNIT VAPORIZERS

ANESTHESIA UNITS

ASPIRATORS

AUDIOMETERS

AUTOMATION SYSTEMS, MEDICATION DISPENSING

AUTOMATION SYSTEMS, MEDICATION DISPENSING

BEDS, ELECTRIC

BEDS, HYDRAULIC

BEDS, MECHANICAL

BLADDER SCANNER

CARTS-(BCMA Type)

CATARACT EXTRACTION UNITS, PHACOEMULSIFICATION

CENTRIFUGES

CENTRIFUGES, BLOOD BANK

CHAIRS, EXAM/TREATMENT, DENTISTRY

CHAIRS, EXAM/TREATMENT, OPHTHALMOLOGY

CHAIRS, EXAM/TREATMENT, OTORHINOLARYNGOLOGY

CIRCULATORY ASSIST UNITS, PERIPHERAL COMPRESSION

DEFIBRILLATORS

DENTAL DELIVERY UNITS

ELECTROCARDIOGRAPHS

ELECTROENCEPHALOGRAPHS

ELECTROMYOGRAPHS

ELECTROSURGICAL UNITS

EXERCISERS

EXERCISERS, CONTINUOUS PASSIVE MOTION

HEMODIALYSIS UNITS

HUMIDIFIERS

INFUSION PUMPS

INFUSION PUMPS, AMBULATORY

INFUSION PUMPS, MULTICHANNEL

INFUSION PUMPS, PCA

INFUSION PUMPS, SYRINGE

INJECTORS, CONTRAST MEDIA

LIFTS, MORTUARY

LIFTS, PATIENT TRANSFER

LIFTS, PATIENT TRANSFER, OVERHEAD TRACK

LIFTS, WHEELCHAIR

MONITORING SYSTEMS, PHYSIOLOGIC, CARDIAC ELECTROPH

MONITORING SYSTEMS, PHYSIOLOGIC, STRESS EXERCISE

MONITORS, CENTRAL STATION

MONITORS, PHYSIOLOGIC, VITAL SIGNS

MONITORS, TELEMETRIC

MONITORS, TELEMETRIC, RECEIVER

MONITORS, TELEMETRIC, TRANSMITTER

OXYGEN CONCENTRATORS

PATIENT TRANSFER AIDS

PHYSIOLOGIC MONITOR MODULE HOUSINGS

PHYSIOLOGIC MONITOR MODULES

PHYSIOLOGIC MONITOR MODULES, ANESTHETIC GAS

PHYSIOLOGIC MONITOR MODULES, CARDIAC OUTPUT

PHYSIOLOGIC MONITOR MODULES, ELECTROENCEPHALOGRAPH

PHYSIOLOGIC MONITOR MODULES, EXHALED CARBON DIOXID

PHYSIOLOGIC MONITOR MODULES, MULTIPARAMETER

PHYSIOLOGIC MONITOR MODULES, NONINVASIVE BLOOD PRE

PHYSIOLOGIC MONITOR MODULES, PULSE OXIMETRY

PHYSIOLOGIC MONITOR MODULES, TEMPERATURE

PUMPS, ENTERAL FEEDING

SCALES, PATIENT

SCANNING SYSTEMS, LASER, OPTICAL TOMOGRAPHY

SLIT LAMP

SPHYGMOMANOMETERS

STRETCHER/CHAIRS, PORTABLE

STRETCHERS

STRETCHERS, BATH/SHOWER

TABLES, AUTOPSY

TABLES, EXAM/TREATMENT

TABLES, EXAM/TREATMENT, ADJUSTABLE

TABLES, EXAM/TREATMENT, FIXED

TABLES, OPERATING

THERMOMETERS, ELECTRONIC, LABORATORY

THERMOMETERS, ELECTRONIC, PATIENT

THYROID UPTAKE SYSTEM

TISSUE PROCESSORS

TOURNIQUETS

TRACTION UNITS

TREADMILLS

ULTRASONIC UNITS, DIAGNOSTIC

URODYNAMIC MEASUREMENT SYSTEMS

VENTILATORS

VENTILATORS, INTENSIVE CARE, NEONATAL/PEDIATRIC

VENTILATORS, TRANSPORT

WARMING UNITS, BLOOD/INTRAVENOUS SOLUTION

WARMING UNITS, GEL

WARMING UNITS, MULTIPURPOSE

WARMING/COOLING UNITS, PATIENT

WASHERS, CELL

WATER PURIFICATION SYSTEMS