J065--RFI: CARTO 3 Electro-Anatomical Mapping System Service Plan (Hardware/Software/Warranty)
Closed Special Notice Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C25626Q0081
- Agency
-
Veterans Integrated Service Network 16
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
This Special Notice is a Request for Information (RFI) and Notice of Intent to Sole Source issued by the Department of Veterans Affairs, Veterans Integrated Service Network 16, specifically by the Michael E. DeBakey VA Medical Center (MEDVAMC) Network Contracting Office in Houston, Texas. The announcement pertains to a procurement for a CARTO 3 Electro-Anatomical Mapping System Service Plan covering hardware, software, and warranty services. The government intends to award a sole source firm-fixed-price contract to Biosense Webster, Inc., the original equipment manufacturer, based on proprietary concerns and market research indicating that only one reputable source can adequately provide the required specialized services. This procurement is classified under NAICS code 811210 (Electronic and Precision Equipment Repair and Maintenance) and PSC code J065 (Maint/Repair/Rebuild of Medical Equipment). The Special Notice was posted on October 16, 2025, and represents the only notice of intent for this sole source award.
The objective of this procurement is to secure comprehensive maintenance and service support for two CARTO 3 Systems and associated SMARTABLATE equipment at the Michael E. DeBakey VA Medical Center, including preventive maintenance, emergency repairs, software updates, and on-site technical support. The contract will be awarded for a base period of one year with two optional one-year renewal periods, for a potential three-year engagement. Responses to this RFI are due by October 30, 2025, at 1:00 PM Central Time; however, this is not a request for competitive proposals, and no solicitation will be posted. Since the government is pursuing sole source procurement authority under FAR 13 (Simplified Procedures for Commercial Items), no other contractors are eligible to participate in this procurement. The service provider must maintain fully qualified, OEM-certified field service engineers and deliver services Monday through Friday during normal business hours, with all labor, parts, and travel expenses included in the firm-fixed price.
Notice text
This is a Special Notice for commercial items prepared in accordance with FAR Subpart 5.2, Synopsis of Proposed Contract Actions. This announcement constitutes the only Notice of Intent (NOI) to Sole Source (SS) and synopsis of proposed action.
The Department of Veterans Affairs Michael E. DeBakey VA Medical Center (MEDVAMC) Network Contracting Office (NCO) 16 intends to issue and award a Sole Source single award Firm-Fixed Price type contract with a performance period of one (1) year plus two (2) option years to BIOSENSE WEBSTER, INC. located at 31 TECHNOLOGY DR STE 200 IRVINE CA 92618, for CARTO 3 Electro-Anatomical Mapping System Service Plan (Hardware/Software/Warranty) at the MEDVAMC, located at 2002 Holcombe Boulevard, Houston, TX 77030. Based on our initial market research and due to proprietary concerns, we have found that only one reputable source can provide the CARTO 3 Electro-Anatomical Mapping System Service Plan for listed equipment in attached draft Statement of Work (SOW) below. The contract will be a Firm Fixed Price single award contract. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for only one responsible source, and no other supplies or services will satisfy agency requirements.
The North American Industrial Classification System (NAICS) code for this procurement is 811210, with a small business size standard $34.0M, and the FSC/PSC is J065.
The Department of Veterans Affairs intends to solicit and award IAW FAR 13 a sole source firm fixed award to provide CARTO 3 Electro-Anatomical Mapping System Service Plan (Hardware/Software/Warranty) as list for the equipment identified in attached draft SOW.
THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE PROPOSALS OR QUOTATIONS. A SOLICITATION WILL NOT BE POSTED.
See attached RFI NOI SS for details
Thank you.
Files
| File | Type | Posted |
|---|---|---|
| 36C25626Q0081_RFI NOI SS.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| J065--RFI: CARTO 3 Electro-Anatomical Mapping System Service Plan (Hardware/Software/Warranty) | Award Notice | |
| This notice | Special Notice |
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