J065--request for quotes preventative maintenance for entire fleet of phoropters washington DC VA medical center 688-25-2-952-0387

The Department of Veterans Affairs Veterans Health Administration (VA VISN 5) is seeking preventative maintenance services for an entire fleet of 25 phoropters located at Washington DC VA Medical Center and Charlotte Hall VA Clinic. The Request for Quotes (RFQ) solicitation number 36C24525Q0480 requires contractors to perform annual maintenance according to manufacturer procedures for Reichert Ophthalmic Instruments and Vision Systems Inc. equipment. Qualified contractors must possess factory training and experience with the specified equipment, provide all necessary parts and tools, and submit service reports within three business days of maintenance completion. The RFQ requires contractors to conduct comprehensive maintenance including checking safety screws, inspecting phoropter units, cleaning lenses, and lubricating components. Key dates include a Request for Information deadline of April 30, 2025, and a quote submission deadline of May 2, 2025, at 10:00 AM EST.

The contract is set aside as a total small business requirement under NAICS code 811210 (Electronic and Precision Equipment Repair and Maintenance) with a $34 million size standard. The base contract period will run from May 5, 2025, to May 4, 2026, covering maintenance services at the primary performance location of 50 Irving Street NW, Washington, DC 20422. The procurement is classified under Product Service Code J065 for maintenance and repair of medical equipment. Contract point of contact is Patricia Thai, who can be reached at patricia.thai@va.gov. The VA anticipates maintaining the operational readiness of their ophthalmological diagnostic equipment through this preventative maintenance contract, ensuring reliable performance of medical instruments critical to patient care.