J065--Q-Matic Software Maintenance Intent to Sole Source Dayton OH VAMC

The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 10 in Cincinnati, Ohio, has issued a Special Notice announcing its intent to sole source a Firm-Fixed Price Contract for Q-Matic Software Maintenance services. The contract will be awarded to QMATIC, located at 2875 Breckenridge Boulevard, Suite 100, Duluth, Georgia 30096, to support the Dayton Veterans Affairs Medical Center at 4100 W Third Street, Dayton, Ohio 45428. The procurement will be conducted under FAR Subpart 13.2 and falls under NAICS code 811210 for Electronic and Precision Equipment Repair and Maintenance. This Special Notice satisfies the publication requirement outlined in FAR 5.201(b)(1) for proposed contract actions. The solicitation number is 36C25026Q0022, and the contractor's Unique Entity Identifier is RNDCTQKADER3.

The primary purpose of this Special Notice is to publicly announce the government's intent to negotiate a sole source contract for software maintenance services, though it explicitly states this is not a request for quotes and no solicitation will be made available. Contractors may submit capabilities statements or quotations for the agency's consideration, with all responses due by Thursday, September 18, 2025, at 10:00 AM Eastern Time. Responses must be submitted via email to Contracting Officer Michael Groneman at Michael.Groneman@va.gov and Contracting Specialist Andrew Arnst at Andrew.Arnst@va.gov. The government will not reimburse any costs incurred by contractors in preparing responses to this notice. While the government intends to award the contract to the specified vendor, this notice provides an opportunity for other contractors to demonstrate their capabilities for this software maintenance requirement at the Dayton VAMC facility.