J065--Intent to Sole Source Olympus Solvite Laser One-Time Repair

The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 4, through its Regional Procurement Office East (RPOE) and Network Contracting Office 4 (NCO 4), has issued a Special Notice announcing its intent to award a sole source contract to Olympus America for one-time emergency repair of an Olympus Solvite Laser System at the VA Pittsburgh Healthcare System's University Drive Campus. This procurement is classified under NAICS code 811210 (Electronic and Precision Equipment Repair and Maintenance) and PSC code J065 (Maint/Repair/Rebuild of Equipment—Medical, Dental, and Veterinary Equipment and Supplies). The contracting office is accepting written notifications and capability statements from any responsible firm that believes it can meet the repair requirements, despite the stated intent to sole source to the original equipment manufacturer. All submissions must be received by February 4, 2026, at 10:00 AM EST via email to derek.chuff@va.gov.

The objective of this procurement is to ensure continuous support and operational restoration of the Solvite Surgical Laser System through emergency repair services. Interested contractors must submit company name, SAM registration number, business address, point of contact information, and business size classification, along with detailed capability statements demonstrating their ability to perform the work. Vendors must clearly identify whether they are direct suppliers, service providers, or authorized resellers/distributors and provide supporting documentation including relevant corporate experience, contract numbers, dollar amounts, performance periods, service details, and customer references with contact information. The Statement of Work requires deployment of a certified Field Service Engineer within 72 hours of purchase order receipt to repair a damaged E-Stop button and restore the system to full operational status within a three-month performance period, with the contractor bearing all travel expenses. The government has reserved the right to proceed with the sole source award or compete the procurement based on responses received, and all submitted information will not be returned to vendors.