J065--Instrument Repair Services

The Department of Veterans Affairs Loma Linda Healthcare System is seeking a qualified contractor to provide comprehensive surgical instrument repair and refurbishment services through solicitation RFQ 36C26225Q1225. The procurement requires a contractor capable of performing twice-weekly onsite instrument repair services for all surgical instruments, with expertise in repairing and replacing instruments from over 30 Original Equipment Manufacturers including Aesculap, Stryker, and Zimmer. Key requirements include detailed instrument inspection, sharpening, ultrasonic cleaning, refurbishment, replacement services, and monthly in-service education for staff, with technicians having at least three years of surgical instrumentation maintenance experience and ability to interface with the Censitrac tracking system. The contract will be awarded based on lowest price and past performance evaluation criteria. Quotes are due by July 30, 2025 at 8:00 AM PST for this full and open competition.

This procurement operates under NAICS code 811210 with a small business size standard of $34.0 million and does not utilize any set-aside designations, making it available to all qualified contractors. The contract period runs from August 1, 2025 to July 31, 2026, structured as a firm-fixed price arrangement. The contractor must provide comprehensive instrument set management services and demonstrate capability to work with diverse surgical instrument manufacturers and models. Services will be performed at the VA Loma Linda Healthcare System facility in Loma Linda, California. The solicitation does not specify award values or identify current incumbents, focusing instead on technical capabilities and experience requirements for surgical instrument maintenance and repair services.