J065--Getinge Cardio help Service

The Department of Veterans Affairs (VA) Veterans Health Administration (VHA) Contracting Office has issued a Special Notice announcing a sole source procurement for full-service support of the Getinge Cardiohelp heart-lung bypass machine. The notice pertains to a contract intended to be awarded to Getinge USA Sales, LLC for a base period plus three additional years. The procurement will utilize Simplified Acquisition Procedures as authorized under FAR 13-501(a) and is specifically for the VA Connecticut Healthcare System in West Haven. The contract falls under the NAICS category 811210 for Electronic and Precision Equipment Repair and Maintenance, with a Product Service Code of J065 for medical equipment maintenance and repair. The Special Notice emphasizes that while this is a sole source procurement, all responsible sources may submit a capability statement for consideration.

The primary objective of this Special Notice is to secure comprehensive maintenance and support services for a critical medical device used in intensive care, emergency medicine, cardiology, and cardiac surgery. Interested contractors must submit their capability statements via email to Carlos Ortiz (carlos.ortiz3@va.gov) no later than April 24, 2025, at 3:00 PM EST. The service contract requires OEM-certified field service engineers with at least two years of experience and mandates 98% operational uptime for the Getinge Cardiohelp heart-lung bypass machine. Key service components include three annual preventative maintenance visits, unscheduled maintenance labor and parts, 24/7 technical and clinical telephone support, and a one-business-day onsite response time. While the notice indicates a sole source approach, it maintains an open invitation for qualified contractors to demonstrate their capabilities, potentially influencing the final procurement decision.