J065--Gastroscopes Service Contract Base+4

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 17 is soliciting a Request for Quote (RFQ) for preventative maintenance, repairs, and emergency repair services for thirteen Olympus endoscopy gastroscopes and supporting equipment. The contractor must provide 24x7x365 technical support, all OEM parts (new, not refurbished), labor, and travel for maintenance and repairs at no additional charge beyond the firm-fixed price. Key service requirements include turnaround time of 24-48 hours for prioritized repairs, annual preventative maintenance, loaner equipment upon request, next-day parts delivery and shipping, online repair tracking, and a 12-month warranty on all repairs. All work must be performed by OEM-certified field service technicians with written service reports required after each visit. Product manufactured origins will factor as part of the evaluation process and must be submitted. The deadline for proposal submission is February 27, 2026 at 8:00 AM CST, with proposals submitted to michael.grier@va.gov.

This acquisition is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) with a size standard of 1,000 employees, under NAICS code 339112. The base contract period runs from March 8, 2026 through March 7, 2027, with four optional one-year extensions available, potentially extending the contract through March 7, 2031. The solicitation does not specify an award value or budget range, and offerors must submit pricing that will be held firm for 90 days. Offerors must be registered in SAM and certified as SDVOSB concerns, with proposals submitted in separate technical capability and pricing volumes. The place of performance is VA Valley Coastal Bend Healthcare Center in Harlingen, Texas 78550.