J065--FY25 Services (BASE + 4) UltraSafe Machine - Maintenance and Services
Closed Special Notice Posted
- Solicitation number
- 36C24225Q0956
- Agency
-
Veterans Integrated Service Network 2
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration, Network Contracting Office 02, has issued a Special Notice for the sole-source procurement of maintenance and services for an UltraSafe machine. The contract period spans one year from September 15, 2025, through September 14, 2026, covering full-service repair and annual preventive maintenance for a Milestone Medical UltraSafe machine (Serial Number 231403133) located at the James J. Peters VA Medical Center in Bronx, New York. The VA intends to award this contract directly to Milestone Medical Technologies, Inc. of Kalamazoo, Michigan under FAR 13.106-1(b) single source procurement authority. The procurement falls under NAICS code 811210 for Electronic and Precision Equipment Repair and Maintenance with a size standard of $34.0 million. This notice serves as an intent to proceed with sole-source contracting rather than a competitive solicitation.
The purpose of this Special Notice is to inform the marketplace of the VA's intent to sole-source this maintenance contract while providing an opportunity for other capable vendors to demonstrate their qualifications. Interested parties must submit their capability documentation by August 15, 2025, at 12:00 PM Eastern Standard Time via email to the contracting office with specific subject line requirements. Contractors must be registered in the System for Award Management (SAM) to be eligible for consideration and must possess manufacturer certification to service and maintain the UltraSafe devices. Additionally, vendors must have access to Original Equipment Manufacturer (OEM) parts, manuals, and schematics necessary to perform the required services. The VA emphasizes that responses to this notice will not be returned and that the agency will not be responsible for any costs incurred by parties responding to this intent notice.
Notice text
The Veterans Health Administration, Network Contracting Office 02 intends to solicit from a single source IAW FAR 13.106-1(b) to obtain service and maintenance for UltraSafe machine.
Period of performance: September 15, 2025, through September 14, 2026.
Basic description of the requirement: This full-service contract is to include all necessary repair services and a one time a year maintenance preventive service. All equipment shall be maintained in proper operating condition as specified by the manufacturer. Vendor must have manufacturer certification to service and maintain the devices and have access to Original Equipment Manufacturers (OEM) parts, manuals, and schematics to perform the service.
Manufacturer
Equipment
Serial Number
Milestone Medical
UltraSafe
231403133
Place of Performance: James J. Peters VA Medical Center
130 W. Kingsbridge Rd
Bronx, NY 10468
The NAICS code for this requirement is 811210 Electronic and Precision Equipment Repair and Maintenance (Size Standard $34.0).
Intended Source: MILESTONE MEDICAL TECHNOLOGIES, INC
6475 Technology AVE STE F
Kalamazoo, Michigan 49009-7112
THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES. However, interested parties may identify their interest and capability to respond to this requirement by 08-15-2025, at 12:00 PM Eastern Standard Time (EST).
The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses from responsible sources will be considered. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award.
Interested parties are encouraged to furnish information by email only with RESPONSE TO INTENT TO SOLE SOURCE UltraSafe Machine - Maintenance and Services in the subject line. All documents submitted, will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements listed above to Contract Specialist, Yasmin Moses at Yasmin.Moses@va.gov. The capability documentation shall include general information and technical background describing in detail the prospective contractor's capabilities and experience providing the services described above. Responses shall clearly detail the firm s capability to access OEM parts, manuals, and schematics. Responses shall include proof of manufacturer certification to perform maintenance and repairs.
If you would like assistance in responding to this post, please reach out to the Apex Accelerator Team in your area. Their website is APEX Accelerators and you can find your local office by searching the map on their home page. The Apex Accelerators offer a free service of assistance with reviewing and responding to government notices and postings for potential procurements.
Files
| File | Type | Posted |
|---|---|---|
| 36C24225Q0956.docx | DOCX document |
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