J065--646-26-3-068-0058 | SEA 40829 | New Nihon Kohden NKV-330 PMs | NCO 4 Services 3 (VA-26-00046115)

The Department of Veterans Affairs Regional Procurement Office East, Network Contracting Office 4 has issued a Notice of Intent to Award a Sole Source contract to Nihon Kohden America LLC for preventive maintenance, repair services, and patient monitors related to Nihon Kohden NKV-330 ventilators. This special notice, posted on February 19, 2026, represents the VA's intention to award a firm fixed-price contract under FAR 6.103-1, citing that only one responsible source exists and no other supplies or services will satisfy agency requirements. The procurement will utilize commercial procedures under FAR Part 12 and applies to equipment located at the VA Pittsburgh Healthcare System. The contract covers critical life-support ventilators essential to patient care operations. The notice provides a formal opportunity for interested parties to submit responses demonstrating their capability to perform the required services.

The primary objective of this special notice is to solicit responses from qualified vendors by February 25, 2026 at 10:00 AM EST to matthew.wright6@va.gov, though the government reserves the right not to compete based on responses received. The base performance period runs from May 1, 2026 through April 30, 2027, with four optional one-year renewal periods extending through April 30, 2031. To participate, contractors must employ fully qualified Field Service Engineers with formalized training completed within the last two years and a minimum of two years of field experience on similar equipment, along with ownership of service key dongles. Key requirements include providing annual preventive maintenance per OEM specifications, supplying only new OEM parts with next-day delivery by 10:30 AM, delivering software updates within one month of OEM release, and maintaining 24/7 customer service response capabilities. All contractor personnel must provide documentation of TB vaccination, flu vaccination, and HIPAA compliance training, and all work must be documented with detailed Engineering Service Reports signed by both the Field Service Engineer and VA authorization officials.