J063 - White City VA Security Video Camera Service (Software & Support)
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C26025Q0382
- Agency
-
Veterans Integrated Service Network 20
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 561621 Security Systems Services (except Locksmiths)
- Place of performance
- White City, Oregon 97503, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration is seeking a contractor to provide monitoring, technical support, and upgrades for security camera systems at the VA Southern Oregon Rehabilitation Center and Clinics (SORCC) in White City, Oregon. The solicitation requires a comprehensive solution for managing an existing video surveillance infrastructure comprising 333 Axis cameras across 47 buildings, with potential migration of existing video recordings and system configuration. Contractors must submit quotes via email to Subrina.Cantil@va.gov by April 15, 2025, at 10:00 AM PDT, with all questions to be submitted by March 28, 2025, at 10:00 AM PST. The contract requires submission of four parts: an executed quote, pricing, technical approach, and past performance documentation. Evaluation will likely focus on technical capabilities, system compatibility, and the ability to maintain the current Milestone video management system or provide an equivalent solution.
This contract is exclusively set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) under NAICS code 561621, with the previous contract held by Cynergy Professional Systems, LLC. The procurement covers a base period from April 11, 2025, to April 10, 2026, with four potential one-year option periods extending through April 10, 2030. The system requires advanced technical capabilities, including motion detection, object recognition, and potential future integration with physical access and duress systems. Technical support must be available 24/7, with an expectation of approximately 20 hours of user training for potentially 8 VA employees during system upgrades or changes. The place of performance is White City, Oregon, with the contractor responsible for maintaining a comprehensive security camera infrastructure that includes cameras with 30-day and 90-day video retention capabilities.
Notice text
4 versions
Update #4 · Latest ·
***Ensure your company acknowledges all amendments as part of quote submission***
Amendment RFQ 36C26025Q0382 0003:
1. See document updates, "Amended 36C26025Q0382 0003' and 'RFQ 36C2625Q0382 Updated 4-10-25," for all changes.
Amended RFQ 36C26025Q0382 0002:
1.The purpose of this amendment is to extend the quote deadline.
2.The quote deadline is extended to 04/15/2025 at 10:00am PT.
3.There are no other changes as a result of this amendment. All other terms and conditions remain unchanged.
AMENDED RFQ 36C26025Q0382 0001:
1.The purpose of this amendment is to extend the quote deadline.
2.Quote deadline is extended to 4/11/2025 at 10:00am PT.
3.There are no other changes as a result of this amendment. All other terms and conditions remain unchanged.
This is a solicitation request for White City VA Medical Center for a non-personal commodity. Contractor to provide
monitoring, technical support and upgrades for the security cameras and camera systems at VA SORCC in White City, Oregon.
Brand Name or Equivalent Requirement.
Period of Performance is as follows:
Base Period: 4/25/25 - 4/24/26
Option Year 1: 4/25/26 - 4/24/27
Option Year 2: 4/25/27 - 4/24/28
Option Year 3: 4/25/28 - 4/24/29
Option Year 4: 4/25/29 - 4/24/30
This is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) under NAICS code 561621.
Submit quotes by email ONLY to Subrina.Cantil@va.gov by deadline in block 8.
IMPORTANT! Contractors, please review and adhere to section E.2 "Quote Submission Instructions." Ensure you submit parts 1-4.
Stop accepting questions on March 28, 2025, at 10:00 AM PST.
In order to be accepted, quoter must meet all requirements.
Update #3 ·
Amended RFQ 36C26025Q0382 0002
1.The purpose of this amendment is to extend the quote deadline.
2.The quote deadline is extended to 04/15/2025 at 10:00am PT.
3.There are no other changes as a result of this amendment. All other terms and conditions remain unchanged.
AMENDED RFQ 36C26025Q0382 0001
1.The purpose of this amendment is to extend the quote deadline.
2.Quote deadline is extended to 4/11/2025 at 10:00am PT.
3.There are no other changes as a result of this amendment. All other terms and conditions remain unchanged.
This is a solicitation request for White City VA Medical Center for a non-personal commodity. Contractor to provide
monitoring, technical support and upgrades for the security cameras and camera systems at VA SORCC in White City, Oregon.
Brand Name or Equivalent Requirement.
Period of Performance is as follows:
Base Period: 4/11/25 - 4/10/26
Option Year 1: 4/11/26 - 4/10/27
Option Year 2: 4/11/27 - 4/10/28
Option Year 3: 4/11/28 - 4/10/29
Option Year 4: 4/11/29 - 4/10/30
This is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) under NAICS code 561621.
Submit quotes by email ONLY to Subrina.Cantil@va.gov by deadline in block 8.
IMPORTANT! Contractors, please review and adhere to section E.2 "Quote Submission Instructions." Ensure you submit parts 1-4.
Stop accepting questions on March 28, 2025, at 10:00 AM PST.
In order to be accepted, quoter must meet all requirements.
Update #2 ·
AMENDED RFQ 36C26025Q0382 0001
1.The purpose of this amendment is to extend the quote deadline.
2.Quote deadline is extended to 4/11/2025 at 10:00am PT.
3.There are no other changes as a result of this amendment. All other terms and conditions remain unchanged.
This is a solicitation request for White City VA Medical Center for a non-personal commodity. Contractor to provide
monitoring, technical support and upgrades for the security cameras and camera systems at VA SORCC in White City, Oregon.
Brand Name or Equivalent Requirement.
Period of Performance is as follows:
Base Period: 4/11/25 - 4/10/26
Option Year 1: 4/11/26 - 4/10/27
Option Year 2: 4/11/27 - 4/10/28
Option Year 3: 4/11/28 - 4/10/29
Option Year 4: 4/11/29 - 4/10/30
This is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) under NAICS code 561621.
Submit quotes by email ONLY to Subrina.Cantil@va.gov by deadline in block 8.
IMPORTANT! Contractors, please review and adhere to section E.2 "Quote Submission Instructions." Ensure you submit parts 1-4.
Stop accepting questions on March 28, 2025, at 10:00 AM PST.
In order to be accepted, quoter must meet all requirements.
Update #1 ·
This is a solicitation request for White City VA Medical Center for a non-personal commodity. Contractor to provide
monitoring, technical support and upgrades for the security cameras and camera systems at VA SORCC in White City, Oregon.
Brand Name or Equivalent Requirement.
Period of Performance is as follows:
Base Period: 4/11/25 - 4/10/26
Option Year 1: 4/11/26 - 4/10/27
Option Year 2: 4/11/27 - 4/10/28
Option Year 3: 4/11/28 - 4/10/29
Option Year 4: 4/11/29 - 4/10/30
This is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) under NAICS code 561621.
Submit quotes by email ONLY to Subrina.Cantil@va.gov by deadline in block 8.
IMPORTANT! Contractors, please review and adhere to section E.2 "Quote Submission Instructions." Ensure you submit parts 1-4.
Stop accepting questions on March 28, 2025, at 10:00 AM PST.
In order to be accepted, quoter must meet all requirements.
Files
| File | Type | Posted |
|---|---|---|
| 36C26025Q0382 0003.pdf | ||
| RFQ 36C26025Q0382 Updated 4-10-2025.pdf | ||
| Amended RFQ 36C26025Q0382 0002.pdf | ||
| Amended RFQ 36C26025Q0382 0001.pdf | ||
| RFQ 36C26025Q0382.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| J063 - White City VA Security Video Camera Service (Software & Support) | Award Notice | |
| This notice | Solicitation |
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