J061--vacchcs generator PMS testing and maintenance

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY

The intent of this Sources Sought Announcement is to assist in our decision-making process for services procurement. This is not a solicitation, nor request for quotes or proposals. Through the receipt of responses, this will enable a more precise type of procurement process. The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award of a contract, nor does it restrict the Government to a particular acquisition approach. Any inquiries are to be made in writing by email to the point of contact, Larry Facio, Contracting Officer. Responses to this notice shall be sent by email to larry.facio@va.gov by the due date and time of 08/12/2025 by 1:00 p.m. (Pacific Time). Upon receipt of capabilities statement, Contracting Officer may request additional market research aid such as informal pricing.

Description of Services:

1. BACKGROUND: The VA Central California Healthcare System (VA CCHCS) Medical

Center requires generator and ATS maintenance service in compliance with NFPA 99,

100,110 and ASTM Code Requirements.

2. SCOPE OF WORK: The awarded contractor(s) shall be responsible for all costs associated

with accomplishing repairs and replacements, including labor, equipment and supplies for all

equipment and systems specified or recommended by the equipment manufacturer. A

comprehensive list of equipment systems is available in Attachment #1

2.1. The Contractor shall provide all labor, materials, equipment, supervision,

administrative support, and any necessary professional engineering services required

for the inspection, testing, maintenance (including cleaning) and repair of the 6

Generators and 17 ATSs listed in Attachment # 1.

2.2. The Contractor shall provide maintenance service, in compliance with the following

codes, standards and references:

2.2.1. NFPA 70E, 99, 100, and 110

2.2.2. Equipment manufacturer's recommendations,

2.2.3. ASTM 975 rules and ASTM D5837

2.2.4. National Electrical Code,

2.2.5. IEC 61198

2.2.6. All other applicable laws, regulations, rules, ordinances, codes, etc.

2.3. The specific tasks and services required for this contract are listed in Attachment #2.

2.4. For service that does not require any power outages, the Contractor shall perform

services during normal hospital working hours acceptable to the COR. For services

that require complete or localized power outages, the Contractor shall perform these

services outside of normal working hours (5pm to 7am or weekends), coordinated in

advance with the COR. All services that interrupt or interfere with Medical or patient

services shall be coordinated in advance with the COR; this may require Contractor

service being performed outside of normal working hours. In some cases where

medical emergency or scheduled services such as surgery are performed, scheduling

may require advance planning up to a week in advance in coordination with the COR.

2.5. The contractor shall perform no service on energized equipment without written

approval from the Safety Officer, Engineering Chief, and Hospital Director. VACCHCS

has a formal procedure for approval of service on energized equipment. The Contractor will coordinate with the COR who will obtain these approvals for the Contractor. Approvals can take up to a week to obtain and are usually disapproved.

2.6. The Contractor will adhere to NFPA 70E for Lock Out/ Tag Out and local VACCHCS

procedures for performing service on de-energized equipment.

2.7. All fluids, parts or materials shall be disposed of in compliance with EPA, State, and

local regulations and laws. The contractor will provide documentation to the COR in

accordance with these regulations and laws.

2.8. All equipment shall be serviced in accordance with the manufacturer's

recommendations, the best practices of the industry, and applicable codes, standards,

and regulations. If a conflict arises between these standards, the most stringent will

prevail.

2.9. The contractor shall be responsible for the installation of signs and or barricades as

related to equipment and / or systems as deemed necessary by the COR.

2.10. If repairs require work outside the scope of routine maintenance, the contractor shall

notify the COR for appropriate decision and action. Demand maintenance procedures

shall be followed for non-reoccurring maintenance repair work.

2.11. The Contractor shall maintain workspaces in a clean and orderly manner. When work

is performed in these areas, the Contractor's personnel shall clean up all debris and

leave the area in a presentable condition. Floors shall be swept and mopped when

required and all dust shall be removed from vertical and horizontal surfaces at each

visit. Remnant oil spots or stains are not tolerated. The Contractor must obtain the

approval of the COR before storing anything in VA spaces. Operating supplies such

as lubricants, rags, cleaners, etc., shall be properly secured in containers approved by

the COR. Storage shall not negatively impact the means of egress, fire protection

systems, and emergency lighting. Clearances from electrical equipment shall be

maintained as required by NFPA 70, the National Electrical Code.

2.12. The Emergency Generators and ATSs which shall be inspected, tested, maintained

and repaired under the contract can be found in Attachment 1.

2.13. All inspection and testing intervals shall strictly adhere to the intervals required by the

governing codes and standards and manufactures recommendations.

2.13.1. Annual: Once in a 12-month period with a minimum of 330 calendar days and a maximum of 390 calendar days between tests events

2.13.2. Semi-Annual: Twice in a 12-month period with a minimum of 160 calendar days and a maximum of 200 calendar days between test events.

2.13.3. Quarterly: Four times in a 12-month period with a minimum of 75 calendar days and a maximum of 105 calendar days between test events. For ATS inspections and maintenance, a quarterly inspection is not required during the quarter that the annual maintenance is performed.

2.13.4. Monthly: Every Calendar Month.

2.13.5. Weekly: Every Calendar Week.

2.14 At each quarterly scheduled preventative maintenance visit, the contractor shall

obtain a hot oil sample, conduct a Spectro chemical analysis of the oil and provide a

report detailing the results of the test; add make up coolant and battery electrolyte to

replace any lost due to normal evaporation, and inspect as a minimum the items listed

below, record findings and correction made.

2.15 Contractor shall provide and preplace all fluids and filters.

Contractor is responsible for disposal of the fluids and providing appropriate

documentation of disposal to the POC per EPA regulations.

2.16 Contractor shall perform fuel testing and perform underground storage tank tightness testing. Fuel Tank Tightness test contractor shall provide a tightness test on all generators

underground fuel tanks annually in compliance with NFPA 30.21.5. (2021 Edition),

Flammable and combustible Liquids to be completed

2.17 At the conclusion of each inspection and test day the contractor shall go over all

findings in an informal setting with the Electrical Shop Supervisor for each piece of

equipment inspected. The contractor shall clearly indicate and justify any adjustments,

repairs or replacements made to correct any problems or deficiencies. Sufficient

specifications shall be provided to the POC if the medical center is to provide any parts.

Contractor shall advise whether parts have been cleaned and lubricated where necessary.

3. EMERGENCY / CALL BACK SERVICES:

3.1. Emergency, urgent, and routine services and call back services are performed on a

reimbursable basis based upon the contractor s labor rates provided in paragraph 8.1

3.2. Emergency Services. The contractor shall response for emergency calls upon the

discretion of the CO or COR. The contractor shall perform emergency repairs to the

emergency generator and ATS systems. Emergency calls consist of correcting

failures that constitute an immediate danger to personnel, threaten to damage property,

threaten the environment, and threaten to disrupt operations. Contractor shall respond

to emergency calls within thirty (30) minutes of initial call and provide on-site response

within 4 hours of initial call. Contractor shall provide a list of contacts and phone

numbers.

3.3. Urgent services. Urgent service calls will be classified as urgent at the discretion of the

CO or COR. Generally, urgent calls consist of providing services or correcting failures

which do not immediately threaten personnel, property, environment, or operations, but

have the potential of becoming threatening. Contractor shall response to urgent calls

within two (2) hours of initial call and provide on-site response within 6 hours of initial

call.

3.4. Routine services. Routine service call will be classified as routine when the work does

not qualify as an emergency or urgent call. Contractor shall respond to routine

services calls within three (3) days of initial call.

3.5. Call list and log. Contractor shall provide and update a list of contacts and phone

numbers. Call numbers shall be for a 24-hour phone number monitored by the

contractor personnel at all times. A log shall be maintained of all service calls received;

a description of the problem or requested work, date and time received location, name,

and number. The contractor shall plan and schedule work to assure material, labor,

and equipment are available to complete work requirements with regard to the

established time limits and quality standards. Call log shall be submitted the end of

every month no later than 5 days of following month. In the months with no calls,

contractor shall submit call log with an annotation that shall read NO EVENTS FOR

THE MONTH.

4. SCHEDULED MAINTENANCE:

4.1. MATERIALS TO BE FURNISHED:

The Contractor shall furnish all lubricants, fluids, cleaning supplies, parts and tools

necessary to perform the work described above. All lubricants shall be recommended

by the manufacturer of the equipment.

4.2. PARTS TO BE FURNISHED AND INSTALLED OR REPAIRED:

The Contractor shall provide the COR with a detailed cost report of the work to be

done. The COR will receive the detailed cost report prior to authorizing the work and

the billing shall be completed on a separate detailed invoice.

4.3 SERVICE MANUALS/TOOLS/EQUIPMENT:

The Medical Centers will not provide tools, test equipment, service manuals or

service diagnostic software to the contractor. The contractor shall obtain and have on

file, all operational and technical documentation (such as: operational and service

manuals, schematics, and parts lists) which are necessary to meet the performance

requirements of this contract. The location and listing of the service data manuals, by

name, and/or the manuals themselves shall be provided to the CO or COR upon

request.

4.3. REPORT OF SERVICES/DOCUMENTATION:

Upon completion of any maintenance and / or repair services, the contractor shall

report to the COR and provide a written report detailing services performed and obtain

the signature and name of an authorized representative of the VA prior to departure

from the site. Contractor shall prepare and submit a written report on or before the

third (3rd) day of each month detailing all services performed during the previous

month. This report shall be required prior to billing. Invoices shall not be paid until

report is received and verified. Contractor shall maintain a complete orderly and

chronological file, including, but not limited to, parts list, copies of reports required by

contract, etc. A hardcopy of this file shall be submitted to the COR every 12 months

and shall also available for inspection upon request of the Contracting Officer or COR.

The contractor will provide an electronic means 24/7 to obtain and download current

and archived reports, equipment photos, repair information, and VA specific data on

VA equipment condition and age.

5. INSPECTION AND TESTING SERVICES:

5.1. INSPECTION:

Routine and Periodic inspections of the equipment for this contract shall be performed

by qualified technicians. Upon completion of a routine inspection, the VA shall be

furnished with the inspection report listing deficiencies necessary to repair. The

contractor shall furnish a written report of each inspection to the COR.

6. SERVICE CALLS:

Contractor shall provide information as to where service calls are to be placed. The

Contractor shall respond promptly within one (1) hour to requests for service after

normal business hours and provide on-site response within five (5) hours of initial call.

The Contractor shall maintain a service call log or record which shall be available for

inspection by the VA at all times. As a minimum, the call log or record shall contain

the information specified herein

6.1. Name of Caller.

6.2. Description of problem; location where problem exists

6.3. Time and date call was received

6.4. Description of the action taken to resolve the problem and the time and date

corrective action was taken.

7. EMERGENCY CALL-BACK SERVICE

7.1. Emergency call-back service consists of promptly responding to requests for

emergency service 24 hours per day, 7 days per week. The contractor shall report to

the site of the emergency within five (5) hours of the time of notification and shall

remain on the job until the emergency has been resolved. If the situation cannot be

resolved immediately, the Contractor shall promptly notify the COR of the time and

date corrective action shall be taken.

7.2. For service other than what is considered to be an emergency, outside the normal

working hours of 8:00 a.m. to 4:30 p.m. Monday through Friday, the contractor shall

report to the site within five (5) hours after time of notification. If the situation cannot

be resolved within 4 hours after on-site arrival, the contractor shall notify the COR of

the problem and the time and date corrective action will be completed.

7.3. Requests for service may be made by the COR or his/her representative by telephone

or other means.

7.4. The contractor shall be reimbursed at the hourly rate previously agreed upon for

emergency call-back service during other than normal working hours. Refer to the

REPAIRS section for pricing schedule for demand service repairs. Please include this

in your bid submission

8. REPAIRS:

The government will fund the purchase order associated with the contract an additional

sum of $15,000.00 for reimbursement of contractor costs for repair or investigation

work. Repair and investigation work may be requested through the emergency/call

back procedures or as a result of routine inspection/testing services.

8.1. Labor: Contractor shall submit with their bid proposal a schedule of labor rates that

will be charged for repair work performed during normal business hours and during

non-business hours, holidays and weekends. The labor rates shall be submitted for

the base year and each option year. The submitted shall remain unchanged

throughout the term of the contract. Prevailing wages apply.

8.2. Materials: The contractor shall provide all materials associated with repair work at the

Contractor s cost plus a reasonable mark-up for overhead, profit and handling. The

contractor may be requested by the COR to provide evidence documenting the

contractors procurement costs associated with materials. Contractor shall submit a

schedule with their bid proposal for the base year and each option year, listing the

amount(s) or percentage(s) associated with materials mark-up. The submitted markup

for materials shall remain unchanged throughout the term of the contract.

8.3. Travel/Per Diem: Costs associated with contractor travel/Per Diem shall not exceed

the amounts established by the U.S. General Services Administration (GSA). Rates

can be obtained at: https://www.gsa.gov/travel-resources

8.4. Labor Costs Incurred During Travel (Travel Time): Contractor may charge for no

more than four hours of labor per an employee, per a repair when Contractors staff

must travel to perform Demand Maintenance.

8.5. Contractor Reimbursement: Contractor shall be reimbursed for Time and Material

work by submitting an invoice to the COR for review and approval prior to invoicing

through Tungsten. The government shall approve for payment submission or reject

the invoice within 14 calendar days.

8.6. The contractor shall not perform any repairs not included in the PWS or beyond the

allotment made for repair reimbursement. Contractor will not be compensated for any

addition repairs without proper authority. Contractor shall obtain a written approval or

change order with authorization and notification of available funds. Only the

Contracting Officer has the authority to approve change orders. The contractor shall

not assume that an increase to the allotted repair funds will be approved or available.

The contract shall not invoice against the repair funds without approval of the COR or

CO. All repairs shall be authorized in writing. The contractor is responsible for ensuring

the repair fund allocation is not exceeded.

9. REPORTS:

9.1 Service Report submissions: The contractor shall provide sample testing and

inspection reports in their technical package for COR review and approval. Contractor

shall deliver formal/ final reports of service no later than seven (7) calendar days from

completion of each service. Contractor shall transmit the reports digitally in PDF by email

to the COR. All reports shall adhere to and shall be equivalent to NFPA templates or

standards and shall be completed in full and signed. At the conclusion of the annual

testing/inspection/maintenance the contractor shall supply a comprehensive report

inclusive of the most recent year of services in two (2) hard copies in three ring binders

with cover page, table of contents and tabulated with dividers and one PDF copy on CD

Rom of all reports. The annual reports shall include sections for all callback services

and for all repair reports. Repair reports must clearly link to the

testing/inspection/maintenance deficiency to demonstrate proper resolution of each

deficiency identified during testing/inspection. Quarterly and Annual Inspection

Reports shall be submitted within 7 calendar days of the service in two (2) hard three

ring binders with cover page, table of contents and tabulated with dividers and one PDF

copy on CD Rom. The contractor will provide an electronic means 24/7 to obtain and

download current and archived reports, equipment photos, repair information, and VA

specific data on VA equipment condition and age.

9.2 Deficiency Report. When any deficiencies are identified, the contractor shall inform the

COR immediately via verbal and written notification email. Contractor shall submit the

deficiency report to the COR within two (2) business days. The deficiency report shall

include at a minimum the following information:

9.2.2 Location

9.2.2 Equipment/system name

9.2.3 Date of failure identification

9.2.4 Description of failure (pictures, drawings, etc.)

9.2.5 Justification (if repair is not accomplished)

9.2.6 Description of repair work (pictures, drawings, etc.)

9.2.7 Material list (description of article, quantity, catalogue-cut, pictures, etc.) for repair

9.2.8 Proposed repair schedule

9.2.9 Cost proposal

9.2.10 Submission date of the report

9.2.11 Signature of technician

9.3 Repair report. Upon completion of any repair work, whether via callback or following

routine testing/inspection service, the contractor shall supply a repair report certifying the

repair work was completed. The report shall be provided by email within two (2)

business days of completion.

9.4 Annual Schedule. The contractor shall submit an annual schedule to the COR to obtain

approval within fifteen (15) days from contract award date and the start date of each

option year. The annual schedule shall show the order in which the contractor proposes

to perform the inspections, testing, calibration, and maintenance service, the dates on

which the contractor will start each work element, and the scheduled date for completion

of each element.

10 . CONTRACTOR QUALIFICATIONS:

10.1 Contractor personnel performing service on this contract shall be trained and qualified

for the specific manufacturer s equipment and have all required certifications and/or

licenses. The Contractor shall maintain certifications, training records of each

employee and/or laboratory testing agencies performing services under this contract.

The Contractor shall make all updates to certification or records for individuals and/or

laboratory testing agencies available for review by the VA. The contractor shall provide

a copy of the certification records and photocopy of the employee s identification prior to

the start of work.

10.2 It is the contractor s responsibility to ensure that only properly trained and competent

persons perform inspections, testing and maintenance on the emergency generator and

electrical system. Evidence of training shall be supplied to the VA prior to the start of

work and if/when new individuals are added by the contractor to perform on this

contract.

11. PLACE OF PERFORMANCE: Fresno VA Medical Center - 2615 E. Clinton Ave. Fresno,

CA 93703

12. PERIOD OF PERFORMANCE: Base Plus (1) Option Year.

Base Period: September 30, 2025 thru September 29, 2026

Option Year #1: September 30, 2026 thru September 29, 2027

13. HOLIDAYS:

13.1 Legal holidays recognized by the Federal Government in accordance with 5 U.S.C.

6103, Executive Order 11582 and Public Law 94-97 or any other by the President of the

United States to be a national holiday, the following national holidays are observed

and for the purpose of this contract is defined as Legal Federal, official holidays as

follows:

Recognized Holidays

New Year s Day January 1

Martin Luther King Jr. s Birthday Third Monday in January

President s Day Third Monday in February

Memorial Day Last Monday in May

Juneteenth June 19

Independence Day July 4

Labor Day First Monday in September

Columbus Day Second Monday in October

Veteran s Day November 11

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25

13.2 Hours of Operation. The contractor is responsible for conducting services, between

the hours of 8:00 am to 4:30 pm from Monday thru Friday except federal holidays or

when the Government facility is closed due to local or national emergencies

administrative closing.

14. GENERAL REQUIREMENTS:

14.1 A two-week (fourteen work-day notice) request for any non-urgent maintenance

shutdown required during business hours shall be provided to the COR from the

contractor in writing. Contractor shall not proceed with shutdown until the COR

authorizes to do so. Contractor to verify with COR prior to start of work, and on a daily,

or system basis that effected systems have been properly shut down and secured to

prevent risk to safety.

a. Contractor shall be responsible for the protection of all building floors, floor coverings,

walls, wall coverings, furniture, light fixtures and equipment in that may be subjected to damage while performing this contract. Contractor shall replace all damaged items with exactly matching item or a like item at the VACCHCS discretion.

b. The contractor shall be responsible for removal and replacement of any ceiling tiles

affected by the work.

c. Work site shall be left free and clean of all debris after completion of work. Contractor

shall be responsible for the safety of all VACCHCS employees, patients and visitors while performing contracted work, including slipping and tripping hazards. Contractor shall adequately barricade the immediate work site to prevent unauthorized individuals into the work area.

15. GENERAL INFORMATION:

a. Contract Manager. The contractor shall provide a contract manager who shall be

responsible for the work. The name of this person, and an alternate(s) who shall act for

the contractor when the manager is absent, shall be designated in writing to the

contracting officer. The contract manager or alternate shall have full authority to act for

the contractor on all matters relating to this contract.

b. The contract manager or alternate shall be available during normal working hours to meet with COR to discuss problem areas. The contract manager shall provide an emergency contract number for any emergency situation.

c. The contractor shall keep its employees trained and certified at all time during contract

period. The contractor shall ensure all employee certifications are submitted to CO and

COR for proper recording of training no later than ten (10) days after award of contract.

VA has the right to inspect and request verification of licenses and certificates of during

the contract period. Contractor shall update list of any changes with personnel or

certificates/license and submit to COR and CO no later than 5 days of occurrence.

d. Removal of Contractor s Employees. The contractor shall utilize only experienced,

responsible, and capable employees in the performance of this contract. The CO may

require that the contractor remove from the Government job any employee that

endangers persons, property, environment, EEO policy, Hostile work environment, or

federal workplace policy or violates the standards noted in this PWS.

e. Government Furnished Equipment. This PWS does not have any government furnished

equipment. Contractor shall not use any government own equipment, material, supplies,

or tools. Contractor shall furnish all requirements.

16. RECORDS:

The contractor shall be responsible for creating, maintaining government required

records that are specifically cited in this PWS or required by the Federal, State, and Local law and authorities. The contractor shall provide the original records or a reproducible copy of any such record upon request from the government at no additional cost. The cost of reproductions and delivery shall be the contractor s responsibility. Only

VACCHCS Engineering Service, COR, or CO shall have the authority to approve request and receive records. Contractor shall safeguard all information. Contractor shall inform CO and COR of any request made for which the CO or COR is required to approve. Additionally, the following standard items relate to records generated in executing the contract:

a. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29,

31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a);

36 CFR Part 1222 and Part 1228.

b. Contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use,

dispose of, or disclose such data contained therein as it determines to be in the

public interest.

c. Contractor shall not create or maintain any records that are not specifically tied to or

authorized by the contract using Government IT equipment and/or Government

records.

d. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that

contains information covered by the Privacy Act of 1974 or that which is generally

protected by the Freedom of Information Act.

e. Contractor shall not create or maintain any records containing any Government

Agency records that are not specifically tied to or authorized by the contract.

f. The Government Agency owns the rights to all data/records produced as part of this

contract.

g. The Government Agency owns the rights to all electronic information (electronic

data, electronic information systems, electronic databases, etc.) and all supporting

documentation created as part of this contract. Contractor must deliver sufficient

technical documentation with all data deliverables to permit the agency to use the

data.

h. Contractor agrees to comply with Federal and Agency records management policies,

including those policies associated with the safeguarding of records covered by the

Privacy Act of 1974. These policies include the preservation of all records created or

received regardless of format [paper, electronic, etc.] or mode of transmission [email,

fax, etc.] or state of completion [draft, final, etc.].

i. No disposition of documents will be allowed without the prior written consent of the

Contracting Officer. The Agency and its Contractors are responsible for preventing

the alienation or unauthorized destruction of records, including all forms of mutilation.

Willful and unlawful destruction, damage or alienation of Federal records is subject to

the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed

from the legal custody of the Agency or destroyed without regard to the provisions of

the agency records schedules.

j. Contractor is required to obtain the Contracting Officer's approval prior to engaging

in any contractual relationship (Subcontractor) in support of this contract requiring

the disclosure of information, documentary material and/or records generated under,

or relating to, this contract. The Contractor (and any Subcontractor) is required to

abide by Government and Agency guidance for protecting sensitive and proprietary

information.

17. SITE INVESTIGATION AND CONDITIONS AFFECTING THE WORK:

a. The Contractor acknowledges that it has taken steps reasonably necessary to

ascertain the nature and location of the work, and that it has investigated and

satisfied itself as to the general and local conditions which can affect the work or its

cost, including but not limited to (1) conditions bearing upon transportation, disposal,

handling, and storage of materials; (2) the availability of labor, water, electric power,

and roads; (3) uncertainties of weather, or similar physical conditions at the site; (4)

the conformation and condition of the ground; and (5) the character of equipment and

facilities needed preliminary to and during work performance. The Contractor also

acknowledges that it has satisfied itself as to the character, quality, and quantity of

materials or obstacles to be encountered insofar as this information is reasonably

ascertainable from an inspection of the site, as well as from any documents made a

part of this contract. Any failure of the Contractor to take the actions described and

acknowledged in this paragraph will not relieve the Contractor from responsibility for

estimating properly the difficulty and cost of successfully performing the work, or for

proceeding to successfully perform the work without additional expense to the

Government.

b. The Government assumes no responsibility for any conclusions or interpretations

made by the Contractor based on the information made available by the Government.

Nor does the Government assume responsibility for any understanding reached or

representation made concerning conditions which can affect the work by any of its

officers or agents before the execution of this contract, unless that understanding or

representation is expressly stated in this contract.

18. QUALITY CONTROL PROGRAM: The Contractor shall coordinate, report, and ensure the

timely completion of the work specified in this PWS. This encompasses the planning,

coordination, technical direction, and surveillance of all activities necessary to execute all

work. The contractor shall submit their Quality Control plan in hardcopy in hard three ring

binders with cover page, table of contents and tabulated with dividers and digitally in PDF within

ten (10) days of contract award date. The COR will review the document and note any

needed clarifications and return to the Contractor for revisions, if necessary. A VA approved

QAQC Plan shall be in place within thirty (30) days of the contract start date.

a. The contractor shall provide the overall management effort required to integrate

technical and programmatic functions.

b. The contractor shall ensure the technical excellence, cost effectiveness, and

timeliness of all required work deliverable products.

c. The contractor shall develop and maintain an effective quality control program to

ensure service is performed in accordance with this PWS. The contractor shall

develop and implement procedures to identify, prevent, and ensure non-recurrence of

defective services. The contractor s quality control program is the means by which

he/she assures that his/her work complies with the requirements of the contract. The

overall goal of the program should be to identify and correct any problems that may

exist before they are identified by or reported to the COR. The Government has the

right to review and ask for corrections, additional items, and updates during the

contract period.

d. The Contractors QAQC Plan shall include the following at a minimum:

i. A comprehensive list of all devices and associated equipment required to be

maintained and/or inspected as part of this service contract in accordance

with the NFPA codes list in paragraph 2.1 above. This list shall be reviewed

with VA and discrepancies addressed prior to contract award.

ii. An inspection plan and schedule covering all services required by this

contract. The inspection plan must specify the areas to be inspected on either

a scheduled or unscheduled basis and how often inspections will be

accomplished and documented. The name and title of the individual(s) who

will perform the inspections shall be noted.

iii. On site records of all inspections conducted by the Contractor noting

necessary corrective action(s) taken. The Government reserves the right to

request copies of any inspection.

iv. The methods for identifying and/or preventing deficiencies in the quality of

service performed before the level of performance becomes unacceptable.

v. Organizational structure and functions noting intermediate supervisory

responsibilities and overall management responsibilities for ensuring total

contract performance.

vi. The Contractor shall provide as part of the QAQC Plan and maintain records

identifying the required certifications (per NFPA requirements) and ongoing

training of each employee and/or laboratory testing agencies performing

services under this contract. The Contractor shall make any updates to

certifications or records for individuals and/or laboratory testing agencies

available for review by the VA.

19. ATTACHMENTS:

Attachment 1: Generators and ATSs

Attachment 2: Specific tasks and service categories

Attachment 3: Quality Assurance Surveillance Plan (QASP)

Attachment 4: Delivery Schedule

Response Method:

The Government requests capability statements and comments from interested businesses regarding the requirements described above. Responsible sources are encouraged to submit a response to this notice with a statement of interest on company letterhead. When responding, in Subject line insert: Sources Sought VACCHCS Gen Services

At a minimum, the following information shall be provided:

1. Company Name;

2. Company Mailing Address;

3. Point(s) of Contact including telephone number(s) & email address(es);

4. Socio-Economic (i.e. Small/Large Business, HUBZone, Service-Disabled Veteran Owned, 8(a), etc.) as it relates to NAICS Code 811210 ($34,000,000.00)

5. Provide a summary of the type of services performed and experience as it relates to Testing, Inspection, and Maintenance Services of Emergency Generators and Automatic Throw Switches within Attachment 1.

6. UEI Number

7. If participant in GSA Federal Supply Schedule or Veterans Affairs national contracts; provide contract #.

8. Sub-Contracting Intentions (provide above items 1 thru 6 of intended subcontractor along with description of sub-contractor duties). This area will be heavily scrutinized so as to avoid pass-through acquisitions.

9. Additional information and/or comments.

Veterans First Contracting Program and the VA Rule of Two (Kingdomware v. United States) 38 U.S.C. 8127 - 8128: Service-disabled veteran owned small business (SDVOSB) or Veteran owned small business (VOSB) concern must be registered and verified in VA's Vendor Information Pages (VIP) database at www.vip.vetbiz.gov to be eligible for award as a SDVOSB or VOSB if/when a solicitation is issued for this requirement as a SDVOSB or VOSB set aside. In addition, this requirement has been determined to be set aside as SDVOSB or VOSB acquisition, only SDVOSB or VOSB that respond to this specific notice within the above stated due date will be eligible for award.