J061--UPS IT Battery Maintenance Services

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 16 is soliciting proposals for UPS IT Battery Maintenance Services (Solicitation Number 36C25626Q0210) to provide comprehensive maintenance, testing, monitoring, emergency service, and repairs for two Symmetra PX Uninterruptible Power Supply systems located in Biloxi, Mississippi and Pensacola, Florida. Key contract requirements include providing 7x24 emergency service with a four-hour or less response time, covering all parts and labor expenses (excluding replacement batteries), and completing two annual IEEE-450 Preventative Maintenance Inspections with detailed system cleaning, connection checks, thermal scans, and comprehensive reporting. The government will evaluate proposals using the Lowest Price Technically Acceptable (LPTA) methodology, with award anticipated based on this criterion. Critical deadlines include a mandatory site visit scheduled for December 18, 2025, at 10:00 a.m. CT at the Biloxi, Mississippi campus, and a proposal submission deadline of December 19, 2025, at 10:00 a.m. CT. An amendment to the original solicitation was posted on December 15, 2025, addressing vendor questions and providing clarifications regarding service scope and logistical details.

This procurement is designated as a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside, with an estimated total contract value of $40 million. The contract encompasses a base period from January 1, 2026, through September 30, 2026, with four additional 12-month option periods potentially extending through September 30, 2030. The solicitation requires vendors to submit past performance references demonstrating similar experience and capability, along with responses to a past performance questionnaire that will be evaluated on a six-point rating scale covering service quality, timeliness, business relations, and personnel management. The government will monitor contractor performance through a Quality Assurance Surveillance Plan that establishes 100 percent acceptable quality levels for equipment maintenance and 95 percent for service call responsiveness, with the Contracting Officer's Representative conducting monthly performance reviews. Performance of work will take place at two separate VA facility locations in Mississippi and Florida.