J061--Uninterruptible Power Systems (UPS) Maintenance along with Two Battery Preventive Maintenance Checks for all systems
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C24525Q0220
- Agency
-
Veterans Integrated Service Network 5
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238210 Electrical Contractors and Other Wiring Installation Contractors
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 5 is seeking a contractor to provide Uninterruptible Power Systems (UPS) maintenance services for the Hershel "Woody" Williams VA Medical Center in Huntington, WV. The solicitation (RFQ 36C24525Q0220) requires comprehensive maintenance for eight Eaton UPS systems, including two preventive maintenance visits annually, firmware/software upgrades, and 8-hour emergency response capabilities. Proposals must be submitted in two separate volumes: a technical proposal and a price proposal, with no pricing information allowed in the technical section. Potential bidders must submit questions by January 15, 2025, at 3:00 PM EST, and complete proposals are due by January 22, 2025, at 3:00 PM EST via email to Sylvia.Honesty@va.gov. The contract will be awarded to the lowest-priced responsible offeror who meets all solicitation requirements, with evaluation based on technical capabilities and pricing.
The contract is an unrestricted procurement under NAICS code 238210 for Electrical Contractors, with a firm-fixed-price purchase order structure. The period of performance spans from February 1, 2025, through January 31, 2026, covering maintenance of specific Eaton UPS models including 9390-160 and 93PM series units ranging from 50KVA to 160KVA. While no specific set-aside is applied, contractors must comply with subcontracting limitations, ensuring no more than 50% of the contract amount goes to firms not certified as Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs). The procurement includes comprehensive support services such as 7x24 customer reliability center access and on-site maintenance visits. Contractors must provide complete company information including Unique Entity Identifier (UEI), Cage Code, Tax ID, address, and contact details as part of their proposal submission.
Notice text
E.9 SUPPLEMENTAL INSTRUCTIONS TO OFFERORS
CONTENT OF PROPOSALS. A complete proposal shall be submitted in two (2) separated volumes as follows:
A. VOLUME I
FACTOR 1 TECHNICAL (Non-price). The Offeror shall submit a Cover Letter along with Volume I, that identifies the Offeror s Unique Entity Identifier (UEI) number, Cage Code, Tax ID number, Address, Telephone, Email. Technical proposal shall clearly define the work the Offeror proposes to perform, personnel and management capabilities, and the procedures and processes it will use. The Offeror shall not include any price or price-related information in the Technical proposal volume.
B. VOLUME II
FACTOR 2 PRICE. The Offeror s Price proposal shall identify a fixed price for each Contract Line Item (CLIN) per unit of measure, and overall total contract price, on the Price Schedule provided in the SF 1449 solicitation.
OFFEROR MUST ENSURE THAT ITS PROPOSAL IS SUBMITTED TIMELEY TO ENSURE DELIVERY AND RECEIPT BY THE DUE DATE AND TIME IDENTIFIED IN BOX 8 ON THE SF1449 (Page 1 of the solicitation). LATE QUOTES MAY NOT BE ACCEPTED.
Questions shall be submitted by:
Email to Sylvia.Honesty@va.gov by 3:00 PM EST on 01/15/2025.
Proposals shall be submitted by:
Email to Sylvia.Honesty@va.gov by 3:00 PM EST on 01/22/2025.
-Multiple emails may be submitted if they exceed 10gb, please title documents in order.
Type of award: This Firm Fixed Price Purchase Order will be awarded to the lowest price
responsible offeror whose offer conforms to the requirement of the solicitation.
Complete Box 12, 17, and 30 of the SF 1449 (Page 1) of the solicitation, and a signed copy of any amendments issued against this solicitation. Provide the legal entity name, address, telephone number and UEI in Box 17.
Complete Section B.1.1, contractor POC information.
Complete Section B.3 Price/Cost Schedule: You must enter your unit-price quotes for each CLIN. You may separately include a narrative explanation of the criteria, assumptions and the like that was taken.
Complete C.9 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION
Files
| File | Type | Posted |
|---|---|---|
| RFQ 36C24525Q0220 Questions Answers.docx | DOCX document | |
| 36C24525Q0220.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| J061--Uninterruptible Power Systems (UPS) Maintenance | Award Notice | |
| This notice | Solicitation | |
| J061--Uninterruptible Power Systems (UPS) Maintenance along with Two Battery Preventive Maintenance Checks for all systems | Pre-Solicitation |
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