J061--Portland RO Uninterruptable Power Source Maintenance

The Department of Veterans Affairs is seeking quotes for annual inspection and maintenance services for 12 Eaton Blade UPS 5 kVA uninterruptible power supplies located at the Portland Regional Office at 100 SW Main Street, Suite 200, Portland, OR 97204. The procurement involves conducting annual inspections to confirm proper functioning and identify maintenance needs for these critical power systems, with work required to be performed between 8:00 AM and 4:00 PM, Monday through Friday, excluding federal holidays. Contractor personnel must pass security screenings, undergo background investigations, and be escorted by VA personnel while on-site. Quotes will be evaluated using best value to the government criteria with consideration for fair and reasonable pricing in accordance with FAR 13.106-2. The quote submission deadline is July 25, 2025 at 11:00 AM Eastern Time, and questions must be submitted before July 21, 2025 to receive responses.

This opportunity is designated as a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside under FAR 13 Simplified Acquisition Procedures. The contract structure includes a base year with four option years under a firm-fixed-price arrangement, providing up to five years of potential service delivery. Interested vendors must maintain active registrations in both SAM.gov and SBA.gov, as well as current, updated information with the Financial Service Center (FSC) to be eligible for award consideration. The solicitation specifically involves maintenance of 12 individual UPS units that are critical to maintaining power continuity at the VA regional office. The contracting officer for this procurement is Tina Angela Brooks, who can be reached at tina.brooks@va.gov for any clarifications needed before the question cutoff date.