36C10D25Q0141.docx

Presolicitation Notice

GENERAL INFORMATION

Veterans Benefits Administration

Portland Regional Office

100 SW Main Street, Suite 200

Portland OR

CONTACT INFORMATION

Veterans Benefits Administration

1800 G Street NW Washington DC 20006

POINT OF CONTACT*

Contract Specialist Craig Harris Craig.Harris@va.gov 603-222-5737

ADDITIONAL INFORMATION

DESCRIPTION

Solicitation: 36C10D25Q0141 This is a FAR 13 Simplified Acquisition Procedures Solicitation Type of Solicitation: 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside Location of Solicitation: Sam.gov

NAICS: 238210

PSC(s): J061 Description: Portland Regional Office Uninterruptable Power Source Maintenance Quote due: 07/25/2025@11:00 eastern time with completed and signed copy of solicitation.

Contracting Officer: Craig Harris, Craig.Harris@va.gov See Solicitation 36C10D25Q0141 for more details.

Interested Party requirements:

Vendors must have active registrations in SAM.gov and SBA.gov well as have current, updated information actively vendorized with the Financial Service Center (FSC). Award will not be held for vendors who do not comply with the solicitation.

Evaluation Criteria:

Quotes will be evaluated in accordance with FAR 13.106-2 Evaluation of quotations or offers.

Evaluation will be the Best Value to the Government Quotes will be evaluated for fair and reasonable pricing.

STATEMENT OF WORK (SOW)

Portland Regional (348) Office: Uninterruptable Power Supply Inspection

Veterans Benefit Administration Portland/Anchorage Regional Office Portland, OR

A) GENERAL INFORMATION

1. Title of Project: Portland Regional (348) Office: Uninterruptable Power Supply Inspection

2. Scope of Work: The contractor shall provide all resources necessary to accomplish the deliverables described in the statement of work (SOW): Portland Regional (348) Office: Uninterruptable Power Supply Inspection. Specific mandatory task list can be found in Section D.

3. Background: Portland (348) Regional Benefit office has a requirement to have the 12 Eaton Blade UPS 5 kVA uninterruptible power supplies inspected annually. The cost of this annual inspection exceeds the service micro-purchase threshold of $2,500 and a 60-month flat-rate contract has been identified as the most cost-effective way and efficient way for the Government to procure this required service.

4. Performance Period: The period of performance for Portland Regional (348) Office: Uninterruptable Power Supply Inspection will be a base plus four option years. Work at the government site shall not take place on Federal holidays or weekends unless directed by the Contracting Officer (CO). Work at the government site shall not take place before 8:00 AM or after 4:00 PM.

2024 Federal Holidays:

5. Type of Contract: Firm-Fixed-Price, Base Year plus (x4) Option Years.

6. Place of Performance: Work will be conducted at the Portland Regional Benefit Office, located at: 100 SW Main Street, Suite 200, Portland, OR 97204.

7. Work Environment: Established work hours shall be from 8:00 AM to 4:00 PM Monday through Friday. No provisions have been made for overtime or shift premium pay. If overtime is required, no additional cost shall be incurred. No work shall be performed on officially designated federal holidays. Extenuating circumstances, such as weather, may also limit access to the facility. Contractor staff will be provided with restrooms in the work area. Contractor staff will be escorted by VBA personnel for the entirety of their work.

B. CONTRACT AWARD MEETING

The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a kick-off meeting or has advised the contractor that a kickoff meeting is waived.

C. GENERAL REQUIREMENTS

1. All written deliverables will be phrased in layperson language. Statistical and other technical terminology will not be used without providing a glossary of terms.

2. Where a written milestone deliverable is required in draft form, the VBA will complete their review of the draft deliverable within 7 calendar days from date of receipt. The contractor shall have 7 calendar days to deliver the final deliverable from date of receipt of the government’s comments.

D. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES

Description of Tasks and Associated Deliverables: The contractor shall provide the specific deliverables described below within the performance period stated in Section A.4 of this SOW.

Task 1: Inspect (x12) Eaton Blade UPS 5 kVA Uninterruptible Power Supplies (UPS).

Contractor will provide the equipment, resources, and personnel to inspect all 12 UPS units at the Portland Regional Office. The intent of this inspection is to confirm that the UPS equipment is functioning as the manufacturer has intended, and to identify any required maintenance that may need to be performed. The UPS inspection will be performed once per year, approximately 1 year apart, to be scheduled at the Government’s discretion. All 12 UPS units will be inspected at the same time. Contractor will remove any supplies or equipment required to complete the inspection and will leave the work site in a clean and finished state.

E. CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

F. SECURITY

Information System Security

Upon entering VA-leased buildings, the Contractor and/or Contractor employees will be required to show proof of identity (must have a valid government issued photo ID) as well as pass through a security screening. All Contractor employees shall arrive and enter through the security checkpoint on the 2nd floor of the Portland Regional Office. All Contractor employees shall arrive at the project site no earlier than 8:00 AM and will be accompanied past the security point by a government designated official for the duration of the workday.

The Veterans Affair Acquisition Regulation (VAAR) security clause (cited below) must be included in all contracts:

VAAR- 852.273-75 “SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY RESOURCES”

(a) The contractor and their personnel shall be subject to the same Federal laws, regulations, standards, and VA policies as VA personnel, regarding information and information system security. These include but are not limited to Federal Information Security Management Act (FISMA), Appendix III of OMB Circular A-130, and guidance and standards, available from the Department of Commerce's National Institute of Standards and Technology (NIST). This also includes the use of common security configurations available from NIST's Web site at:

http://checklists.nist.gov

(b) To ensure that appropriate security controls are in place, Contractors must follow the procedures set forth in "VA Information and Information System Security/Privacy Requirements for IT Contracts" located at the following Web site: http://www.iprm.oit.va.gov.”

Contractor Personnel Security

All contractor employees who require access to the Department of Veterans Affairs' computer systems shall be the subject of a background investigation and must receive a favorable adjudication from the VA Security and Investigations Center (07C). The level of background security investigation will be in accordance with VA Directive 0710 dated September 10, 2004, and is available at: http://www.va.gov/pubs/asp/edsdirec.asp (VA Handbook 0710, Appendix A, Tables 1- 3). Appropriate Background Investigation (BI) forms will be provided upon contract (or task order) award and are to be completed and returned to the VA Security and Investigations Center (07C) within 30 days for processing. Contractors will be notified by 07C when the BI has been completed and adjudicated. These requirements are applicable to all subcontractor personnel requiring the same access. If the security clearance investigation is not completed prior to the start date of the contract, the employee may work on the contract while the security clearance is being processed, but the contractor will be responsible for the actions of those individuals they provide to perform work for the VA. In the event that damage arises from work performed by contractor personnel, under the auspices of the contract, the contractor will be responsible for resources necessary to remedy the incident.

The investigative history for contractor personnel working under this contract must be maintained in the databases of either the Office of Personnel Management (OPM) or the Defense Industrial Security Clearance Organization (DISCO). Should the contractor use a vendor other than OPM or Defense Security Service (DSS) to conduct investigations, the investigative company must be certified by OPM/DSS to conduct contractor investigations.

G. CONFIDENTIALITY AND NONDISCLOSURE

It is agreed that:

1 The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by the VA which have been generated by the contractor in the performance of this task order are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order.

1. The CO will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order presented to the contractor shall be submitted to the CO for response.

2. Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

H. NON-PERSONAL

These services are non-personal. Contractor personnel are not subject to the supervision and control of a government officer or employee in accordance with (IAW) Federal Acquisition Regulation (FAR) 37.104(a)(1)(ii). Rather, contractor personnel perform their duties IAW specific tasks outlined in the SOW. Supervisory functions such as hiring, directing, counseling, and firing of contractor personnel are not performed by the Government. The contractor personnel who furnish services under this contract are subject to Government technical oversight of the services provided. The Government retains the right to reject services and or fees for contractual non-performance.

J. CONTRACTOR POINT OF CONTACT

The contractor shall furnish one designated point of contact (POC) to the government’s designated representative for the coordination of supplies, delivery, and/or maintenance. The POC will be empowered to make daily decisions to ensure that the contract implementations and day-to-day maintenance meets the terms and conditions of this contract.

K. SAFETY AND HEALTH REQUIREMENTS

While in performance of the resultant contract, the contractor shall maintain safety and health standards compliant with the requirements of the Occupation Safety and Health Administration (OSHA) and adhere to VAAR 852.237-70 Contractor responsibilities.

Presolicitation Notice