J059--Vertical Transportation Equipment Maintenance Contract Martinsburg Veterans Administration Medical Center (VAMC) Source Sought Notice

Sources Sought Notice- Vertical Transportation Equipment Maintenance Contract-Martinsburg Veterans Administration Medical Center (VAMC).

This is a Sources Sought Notice; it is not a Request for Quotes or Proposals

The Martinsburg VAMC is seeking Vertical Transportation Equipment Maintenance contract.

Requirements

Contractor must provide all management, supervision, labor, parts, material, tools, incidental engineering services, and transportation necessary to perform maintenance, repair, inspection, testing, and component replacement to keep vertical transportation equipment operating as originally specified by equipment manufacturer or modified with the approval of the VA.

Contractors, without additional expense to the Government, shall obtain all licenses, permits, and insurance required to perform the work in this statement of work. Contractor shall comply with all applicable federal, state, and local laws. Evidence of insurance, licenses, and permits shall. be provided to the Contracting Officer prior to commencing work.

Qualification for elevator mechanics:

Contractor is currently engaged in maintenance, repair, inspection, and testing of vertical transportation equipment. Contractors shall have a minimum of five (5) years of current: (within the past seven (7) years) of successful experience maintaining elevator equipment identica1 or similar to the vertical transportation equipment listed in this contract. Offerors shall submit references for the five (5) years of experience including names, addresses, and telephone numbers of specific companies and key personnel to contact.

The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of the contract manager and an alternate shall be designated in writing to the CO/COR prior to the contract start date. Changes to personnel shall be submitted to the Government within five (5) workdays of the changes. The Contract Manager or alternate shall have full authority to act on all contract matters relating to the daily operation of the contract. The Contract Manager or alternate shall be available to speak/meet with the CO/COR within 24 hours of request during normal operating hours, and or within the next business day after Friday or a Federal holiday.

Contractor shall provide Elevator Mechanics/Technicians who have completed an Apprenticeship Program and passed the Mechanic/Technician

Examination approved and certified by the U.S. Department of Labor. Certified Elevator Mechanics/ Technicians shall have technical qualifications of at least five (5) years of successful experience in the elevator industry. Apprentices shall be actively pursuing Certified Elevator Mechanic/Technician status. Certificates shall be submitted to the CO/COR.

All employees of the contractor performing work under this contract at the VAMC for more than forty (40) hours over contract period shall have completed up to one hour of Infectious Control training provided by the VA.

All employees of the contractor shall have completed a 10 hour OSHA Safety Course. Certificates of completion shall be submitted to the CO/COR.

The selection, assignment, and management of contractor's employees are the responsibility of the Contractor. The Contactor shall not employ any individual identified as a potential threat to the health, safety, security, and general wellbeing, or operation of the VA/VAMC or personnel. The Contractor is fully responsible for the performance and conduct of his/her employees at all times. The Contractor shall not allow any employee to perform work under this contract while under the influence of alcohol, drugs, or any other incapacitating agent.

CODES and STANDARDS

Publications listed herein form a part of this statement of work. Elevators shall meet the requirements of code editions published by ASME, NFPA, IBC, and adopted by the Department of Veterans Affairs on the date the installation contract was signed or when alterations were performed.

Elevator Industry Field Employees Safety Handbook

International Building Code (IBC)

American Society of Mechanical Engineers (ASME):

A17.1 - Safety Code for Elevators and Escalators

A17.2 Inspector Manuals for Electrical Elevators and Escalators

A17.3 - Safety Code for Existing Elevators and Escalators

A17.5 Elevator and Escalator Equipment

A17.6 Standard for Elevator Suspension, Compensation, and Governors

A18.1 Safety Standard for Platform Lifts and Stairway Chairlifts

QEI-1 Standard for the Qualification of Elevator Inspections

National Fire Protection Association (NFPA):

NFPA 13 - Standard for the Installation of Sprinkler Systems

NFPA 70 National Electrical Code (NEC)

NFPA 72 National Fire Alarm and Signaling Code

NFPA 101 Life Safety Code

NFPA 252 Fire Test of Door Assemblies

REQUESTED RESPONSES:

All responsible vendors and interested parties please respond to this source sought announcement if you can fulfill the requirements. Responses to this source sought shall include the following information:

1. Business name (including Unique Entity ID (SAM.gov)

2. Business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.), and

3. Person of contact (including telephone number & email address).

4. Capability statement and summary of previous experience providing these types of services for the Veterans Health Administration or other similar facilities.

5. Available contract vehicles (GSA FSS, etc.) for use by Department of VA (include applicable NAICS)

6. Brief Summary of categories of services that your company can/cannot provide.

7. Certification(s) / Licenses for meeting the local requirements to provide these services at the Perry Point, Baltimore and Loch Raven VAMC (if applicable).

8. Confirmation that your organization has the capability & expertise to meet the performance requirements while complying with applicable limitations in subcontracting by responding to the questions below with your response:

Do you intend to self-perform this effort?

If you are located outside the immediate area, how will you self-perform?

Or do you intend to subcontract work under this contract?

If you intend to subcontract work under this contract, how will you ensure compliance with the limitations on subcontracting?

The anticipated date of solicitation is February 9th, 2026, with an expected period of performance starting March 7th, 2026, to March 6th, 2027, using NAICS CODE 561210, Facilities Support Services.

Vendors will not receive formal notification or feedback on any information submitted in this Sources Sought Notice. All future proposed submissions and solicitations requirements solicited on a Government Point of Entry (GPE) will be evaluated independently of any information submitted in response to this Sources Sought Notice. No vendor will be provided with information on solicitations issued on a Government Point of Entry based on this Sources Sought Notice. Potential Sources shall provide their Capability Statement, and it must be clear, concise, and complete.

Interested contractors should respond to this notice via email to

Trever.Turcotte@va.gov and William.Galletta@va.gov using the subject 36C24526Q0186-Martinsburg Elevator PM and Repair Contract by Wednesday February 4th 2026, 09:00 am EST.

There is no other information available at this time. Responses to this notice may be used in determining an appropriate set-aside. Thank you for your interest.