J059--UPS Battery Replacements and Service

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 19 seeks UPS battery replacements and preventive and corrective maintenance services, with proposals due September 4, 2026, and questions due August 28, 2026. This is a 100% Service-Disabled Veteran-Owned Small Business set-aside under NAICS 811210 with a $34 million business size standard. An amendment issued September 1, 2026, provided responses to offeror questions; offerors must acknowledge receipt of this amendment prior to submission.

Place of performance is VA Medical Center Waco, Building 90, 4800 Memorial Drive, Waco, Texas 76711. The scope includes one-time removal, disposal, and replacement of 160 backup batteries within 30 days of award, plus recurring preventive and corrective maintenance across a base year (September 11, 2026 through September 10, 2027) and four optional years. Preventive maintenance tasks include semi-annual service on four specified UPS/UPM units (two Eaton 93PM-150, one Eaton 9390-120, one Mitsubishi UP9933A-A803DU-4 80-kVA), semi-annual battery cabinet maintenance, and quarterly voltage checks. Replacement batteries must be Valve-Regulated Lead-Acid AGM type meeting OEM specifications with minimum two-year warranty, UL listing, IEEE 1188 compliance, 390W/cell discharge rating, and Group 31 form factor. The contractor must be an Eaton-authorized service provider with OEM training certification and minimum 100 kVA comparable UPS experience. Technicians must hold valid Texas journeyman electrician licenses or equivalent UPS training with minimum three years' hands-on experience and current OSHA 10-Hour certification; a qualified supervisor with OSHA 30-Hour certification must be on-site during all work, and a minimum of two technicians are required for battery replacement.

The contract is firm-fixed price for battery replacement and preventive maintenance; corrective and emergency repairs are quoted per incident with parts and labor charged separately against annual allowances. The base year includes a $5,000 annual repair parts allowance. Four-hour remote response time applies to routine inquiries; one-hour remote response plus eight-hour on-site response applies to emergencies. Evaluation criteria are technical capability, subcontracting compliance, price, Buy American compliance, authorized distributor documentation, and past performance. Subcontracting limits for services contracts under VAAR 852.219-75 are 50% for non-SDVOSB/VOSB subcontractors. Contact Thomas Parsons at thomas.parsons2@va.gov or 918-577-3532.