J049--Real-Time Location System (RTLS) Managed Services Agreement See attached for details

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 16 is preparing to solicit a Real-Time Location System (RTLS) Managed Services Agreement and is conducting a Sources Sought Notice with responses due June 18, 2026 at 4:00 PM Central Time.

The work is performed at the Michael E. DeBakey VA Medical Center and selected Community-Based Outpatient Clinics in the 77030 postal code area of Houston, Texas, with standard hours Monday–Friday, 8:00 AM–6:00 PM CST, excluding federal holidays. The contractor must be an OEM-authorized Centrak distributor with full-time, OEM-certified personnel possessing 2 years of RTLS experience and shall not supply grey market items.

Scope includes remediation and optimization of the existing Centrak RTLS infrastructure to achieve room-level accuracy of 95 percent, software and service upgrades to current OEM-supported versions, infrastructure expansion including replacement or addition of locators, exciters, portals, BLE beacons, and gateways, comprehensive battery replacement and health program with 10-business-day replacement cycles, and integration with existing platforms such as nurse call, CMMS, and clinical workflow systems via Centrak APIs. Acceptance metrics include chokepoint detection of 99 percent, tag availability of 98 percent, and infrastructure uptime of 99 percent, with 100 percent completion of battery replacements required.

The anticipated SBA size standard for NAICS 541512 (Computer Systems Design Services) is $34 million. No set-aside is designated. Respondents must address authorization status as certified partner/distributor, small business classification, government-wide contract availability, and manufacturing location of requested items. The Contracting Officer is Steven A. Berkeley, steven.berkeley@va.gov.