J049-- Perry Point Generator PM and Load Bank Testing IDIQ (5/1/21- 4/30/26)

STATEMENT OF WORK

PROJECT TITLE: PM/ Load Bank Test for Generators and affiliated accessories

A. Brief Justification: The Contractor, shall provide all personnel, management, material, parts, equipment, supplies, labor and transportation in performing Load Bank testing, preventive maintenance, inspection and service calls on all 24 diesel generators located at the Perry Point Veterans Affairs Medical Center, Maryland in accordance with all terms and conditions of this contract. This contract shall cover maintenance inspections and other service calls as required to keep the equipment functioning properly. All necessary preventive maintenance shall be performed in accordance with the manufacturers' schedule and recommendations. Any necessary repairs will be performed with minimal impact to hospital operations.

Contractor will provide labor, materials, and expertise to repair of all the generators located at Perry Point. The contractor will accomplish the tasks to include: 24 Generators of varied rating and sizes per Perry Point Generators listed in this contract.

Contractor will offer a planned preventative maintenance program to reduce the probability of operational failure and maximize equipment life expectancy. Plan will contain but not be limited to annual load bank testing, annual and semiannual inspections, changing of oil and filters and testing of oil and antifreeze. Awarded vendor will offer under this program periodic inspections and essential lubrication, adjustment, and repair or replacement of components as required. Vendor will use only personnel trained and experienced in diesel generators operating devices to perform work. This program will cover the diesel generators and associated operating equipment listed herein. (Attached)

Awarded Vendor will perform periodic inspections on all equipment listed and will provide a written report to the Perry Point VA Medical Center's Electric Shop Supervisor within 10 days of inspection.

Upon acceptance of this acceptance of contract the Awarded Vendor will render the services listed below to the listed equipment as follows:

Period of Performance:

Base: 4/1/2021-3/31/2022 $99,546.00

Option Year 1: 4/1/2022- 3/31/2023 $99,546.00

Option Year 2: 4/1/2023- 3/31/2024 $99,546.00

Option Year 3: 4/1/2024- 3/31/2025 $99,546.00

Option Year 4: 4/1/2025- 3/31/2026 $102,532.00

All listed equipment will be given a 1st_ inspection during regular business hours within 30 days of contract signing. Any needed repairs will be reported to the Electric Shop Supervisor.

After 1st. inspection vendor will set up schedule for annul load bank testing which will be conducted under industrial standards. Load Bank testing must be complete by March of this year.

3. Load Bank testing will be performed on all generator equipment listed and must be completed by the end of March.

4. All Generators will have annual PM preformed on them as per industrial standard. However, all generators will have oil and fuel filters changed as well as oil changed annually. Air filters will be checked and replaced as needed.

Antifreeze will be service under industrial standards. These standards must be presented to the VA before contract is awarded.

Vendor must assure that all of its personnel performing services pursuant to this contract shall be trained for the services they perform and that all parts and materials installed pursuant hereto shall be new and suitable for the use intended. All employees of awarded vendor must have safety training and be up and certified on OSHA 10-hour training. One employee per team must have completed the 30-hour OSHA training.

B. Because the generators are critically important to the hospital the following must be included in any contract for this service.

Emergency Calls 24/7 with a 4-hour response time from notification.

Repair quotes shall be provided based on hourly rates provided but shall be awarded on a fixed price basis.

Awarded Vendor will clean, lubricate, calibrate, test and replace faulty or worn parts and/or parts which are likely to become faulty, fail or become worn, repair or adjust components, or assemblies of components as necessitated by wear, tear, damage, or failure of parts, returning the equipment and/or instrument to the operating condition defined in the manufacturer's specifications within a reasonable and time frames.

Any work the Contractor is required to accomplish due to unsatisfactory performance or nonperformance in accordance with the stated quality and level of effort specified in the contract terms. Rework will be performed at no additional cost to the Government.

The Contractor will contact the COR to schedule any service, testing or PM at least seven (7) calendar days prior to the proposed date. Schedule changes required by the Government, after approval, shall be made at no additional cost if notice is provided to the Contractor five (5) calendar days or more prior to the scheduled date of accomplishment.

C. EQUIPMENT COVERED

20 fixed Generator, 4 mobile Generator per the Perry Point Generator list attached.

It will be inspected during regular business hours at least (2) time(s) each year while this agreement remains in effect. This contract does not include sales tax and environmental fee. These inspections will include:

Spark plugs, ignition contact points, belts and condenser to be cleaned and adjusted or replaced when necessary. (Gas or gasoline fueled only. Contractor shall properly dispose of all used lubricants and used unserviceable parts.

Timing to be checked and set when necessary.

All fuel filters and sediment bowls to be cleaned or replaced as required.

Check entire equipment for fuel, oil or coolant leaks.

Check condition of batteries and report findings.

Check air filter.

Check coolant level and anti-freeze protection and change or top. Properly dispose of any fluids off station

Check all hoses and belts for wear.

Check automatic transfer switch for proper operation.

Check all instruments for proper operation.

Instruct proper personnel, if such personnel are available and present, on operating and upkeep procedures, between regular calls by Curtis Engine & Equipment, Inc. personnel.

Simulate engine safeties for proper operation.

After all the above, run generator set and conduct test (Under building load when practical).

Pricing assumes generator is easily accessible from the service truck.

Change oil and oil filters annually, oil analyzed before change.

Diesel Fuel quality test analyzed in both main and day tanks annually.

Provide test reports from an approved independent laboratory that meets NFPA 110,

Chapter 8, using tests approved by ASTM standards. Laboratory s credentials are to be provided with test results prior to scheduling Load Bank Testing.

4-hour load bank test, annually.

All documented test results in this contract shall be provided in a compatible comprehensive electronic format useable by owner.

The cost of the following materials, along with labor and transportation to install will be included in the contract price:

Misc. Lubricants

Misc. Fasteners and parts

Cleaning supplies

Provide a work ticket outlining services performed, and material used. This information will be delivered to the Electric Shop Supervisor or designated representative for prior approval and for inspection at the end of repair.

Personnel will have a minimum of 3 years' experience related to this work and provide 3 references.

Provide sufficient supplies, tools, and equipment to perform all requirements of this contract.

Document and make available to F&ES, all operational and technical documentation such as operational and schematics, and parts lists which are necessary to meet the performance requirements of this contract.

Personnel needing access to the Department of Veterans Affairs' facilities will comply with any and all security checks including, if needed fingerprinting, background checks, etc.

Comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive -12 (HSPD-12), Office of Management and Budget (0MB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

Establish and maintain a Quality Control Program that ensures that all requirements for the contract are provided as specified.

All maintenance inspections will include testing unit speeds and quality of performance, analysis of generator testing for proper electrical functions, tightening of all electrical and mechanical connections, necessary lubrication of mechanical parts and inspection and repair of accessories.

SERVICE CALLS to keep the equipment functioning properly will be performed as necessary upon request of the customer.

For Bidding purposes include costs of (20) emergency service calls, (10) calls for after-hours/weekend service, and (10) calls for business hour emergency service

Provide itemized cost per call in proposal

Service call should be based on an 8 manhours of service

Allow for $500 dollars of parts per service call, with no more than 15% mark-up on contractor cost of parts.

If the quantity of material costs or service calls are required during the duration of a contract year varies from this amount, the difference will be deducted or added to the contract as appropriate by the contracting officer

ALL INSPECTIONS and calls will include the repair or replacement of parts as necessary or as indicated by the maintenance procedures. A service inspection report will be filled by the servicing technician and a copy given to the Electric Shop Supervisor.

IN THE EVENT that improper equipment operation or safety hazard is found Vendor's representatives will bring it to the attention of and a definite recommendation made to the appropriate maintenance and/or management personnel.

Perry Point VAMC

Electrical Supervisor

Facilities and Engineering Service Building 18H

Perry Point, Maryland 21902

Telephone: (410) 642-2411 extension 25145

Alternate POC

Supervisory Facilities Engineer Facilities and Engineering Service Building 101

Perry Point, Maryland 21902

Telephone: (410) 642-2411 extension 25217

Perry Point Generator Inventory

l.

Generator 19H

277/480 volt

230KW

2.

Generator 20 PS

277/480 volt

135KW

3.

Generator 23H

277/480 volt

300KW

4.

Generator 311

120/208 volt

230KW

5.

Generator 315

277/480 volt

310KW

6.

Generator 324

120/208 volt

75KW

7.

Generator 325

120/208 volt

300KW

8.

Generator 326

120/208 volt

200KW

9. Generator 327

120/208 volt

200KW

10.Generator 329

120/208

l00KW

I I. Generator 321A

4160 Volt

2000KW

12.Generator 321B

4160 volts

2000KW

13.Generator 333

120/208 volt

200KW

14.Generator 344

120/208 volt

200KW

15.Generator 361

277/480 volt

350KW

16.Generator 365

277/480 volt

275KW

17.Generator 360

120/208 volt

200KW

18.Generator Port1

Multi tap

l00KW

19.Generator port2

120/280 volt

40KW

20.Generator port3

Multi tap

200KW

21.Generator port4

Multi tap

200KW

22.Generator 17H

4160 volts

450KW

23. Generator Bldg. 103(A) 277/480 280 KW

24 Generator BLDG. 103 (B) 277/480 280 KW

GEN. BLDG#

BLDG SERVED

GENSET MODEL

ENG/GEN MODEL

CAPACITY

INSTALL YR

17H

17H

MTU 450SXCDT3

Detriot 6063HV35 / Magna Max 573FSM5038

450kW / 562.5kVA

2009

19H

19H

John Deere 6090HF485 / MTU 230RJC6DT3

230kW / 288kVA

2010

20 PUMPÂ STN.

20

MTU 4R0120 DS100

Mercedes Benz OM924LA / MTU 362CSL1606

100 kW / 125kVA

2019

23H

19H, 23H

Cummins KTA19G51 / Cummins 502FDR7022JJW

300kW / 375kVA

1985

103A

103

MTU 6R1600 DS250

MTU 6R1600 / Marathon 432PSL6210

280 kW / 312 kVA

2019

103B

103

MTU 6R1600 DS250

MTU 6R1600 / Marathon 432PSL6210

280 kW / 312kVA

2019

311

311

Cummins LTA-10 G1 / Onan 230DFAB

230kW / 288kVA

1994

315

315, 321

Cummins KTA19G52 / Cummins CC534C

310kW / 388kVA

1988

321A

321

Kohler 2000REOZMB

Mitsubishi PS8A-HL-23-R8 /Kohler 7M4374

2MW/ 2.5kVA

2012

321B

321

Kohler 2000REOZMB

Mitsubishi PS8A-HL-23-R8 /Kohler 7M4374

2MW/ 2.5kVA

2012

324

3H, 4H, 5H, 20H?

Lima 2834-0810 /Cat 3304 PCÂ

75kW / 94kVA

1983

325

1H, 2H, 17H

Cat 3412 DI / Lima 3151-0817

300kW / 375kVA

1979

326

13H, 14H

Lima 3152-0815 / Cat 3406

200kW / 250kVA

1982

327

24H, 25H

Lima 90U4581 / Cat 3406

200kW / 250kVA

1982

329

22H

Cat 3306 PC / Lima 2834-0812

100kW / 125kVA

1982

333

20H

John Deere 6068 HFG85 /Kohler 200REOZJFX

200kW / 250kVA

2013

344

9H, 314

Lima 3152-0815 / Cat 3406

200kW / 250kVA

1982

360G

Fire / Police / CU

Detroit 70837305 /Â Magna 1 500FDR8036GG-L500

200kW / 250kVA

1984

361

361

Cummins NTA-855-G3 / Onan 350DFCC

350kW / 437.5kVA

1993

365

364

Hino 13.3L / Generac 98A06331.5

275kW / 343.7kVA

1999

Portable 1

N/A

Doosan G145

John Deere 4045HF485 / Leroy Somer

100kW

2018

Portable 2

N/A

Kohler 40REOZT

Mitsubishi S4S-Y-3DT61SD / Leroy Somer LSA432S25

40Kw

2018

Portable 3

N/A

Kohler 200REOZT

John Deere DD22010 / Leroy Somer LSA462M5

200Kw

2018

Portable 4

N/A

Kohler 200REOZT

John Deere 6068HFS89 / Leroy Somer LSA462M5

200kw

2018 Awarded contract 36C24521D0073 to CYNWAVE SOLUTIONS, LLC for 99546.00000000 on 2021-05-03.