J049-- Perry Point Generator PM and Load Bank Testing IDIQ (5/1/21- 4/30/26)
STATEMENT OF WORK
PROJECT TITLE: PM/ Load Bank Test for Generators and affiliated accessories
A. Brief Justification: The Contractor, shall provide all personnel, management, material, parts, equipment, supplies, labor and transportation in performing Load Bank testing, preventive maintenance, inspection and service calls on all 24 diesel generators located at the Perry Point Veterans Affairs Medical Center, Maryland in accordance with all terms and conditions of this contract. This contract shall cover maintenance inspections and other service calls as required to keep the equipment functioning properly. All necessary preventive maintenance shall be performed in accordance with the manufacturers' schedule and recommendations. Any necessary repairs will be performed with minimal impact to hospital operations.
Contractor will provide labor, materials, and expertise to repair of all the generators located at Perry Point. The contractor will accomplish the tasks to include: 24 Generators of varied rating and sizes per Perry Point Generators listed in this contract.
Contractor will offer a planned preventative maintenance program to reduce the probability of operational failure and maximize equipment life expectancy. Plan will contain but not be limited to annual load bank testing, annual and semiannual inspections, changing of oil and filters and testing of oil and antifreeze. Awarded vendor will offer under this program periodic inspections and essential lubrication, adjustment, and repair or replacement of components as required. Vendor will use only personnel trained and experienced in diesel generators operating devices to perform work. This program will cover the diesel generators and associated operating equipment listed herein. (Attached)
Awarded Vendor will perform periodic inspections on all equipment listed and will provide a written report to the Perry Point VA Medical Center's Electric Shop Supervisor within 10 days of inspection.
Upon acceptance of this acceptance of contract the Awarded Vendor will render the services listed below to the listed equipment as follows:
Period of Performance:
Base: 4/1/2021-3/31/2022 $99,546.00
Option Year 1: 4/1/2022- 3/31/2023 $99,546.00
Option Year 2: 4/1/2023- 3/31/2024 $99,546.00
Option Year 3: 4/1/2024- 3/31/2025 $99,546.00
Option Year 4: 4/1/2025- 3/31/2026 $102,532.00
All listed equipment will be given a 1st_ inspection during regular business hours within 30 days of contract signing. Any needed repairs will be reported to the Electric Shop Supervisor.
After 1st. inspection vendor will set up schedule for annul load bank testing which will be conducted under industrial standards. Load Bank testing must be complete by March of this year.
3. Load Bank testing will be performed on all generator equipment listed and must be completed by the end of March.
4. All Generators will have annual PM preformed on them as per industrial standard. However, all generators will have oil and fuel filters changed as well as oil changed annually. Air filters will be checked and replaced as needed.
Antifreeze will be service under industrial standards. These standards must be presented to the VA before contract is awarded.
Vendor must assure that all of its personnel performing services pursuant to this contract shall be trained for the services they perform and that all parts and materials installed pursuant hereto shall be new and suitable for the use intended. All employees of awarded vendor must have safety training and be up and certified on OSHA 10-hour training. One employee per team must have completed the 30-hour OSHA training.
B. Because the generators are critically important to the hospital the following must be included in any contract for this service.
Emergency Calls 24/7 with a 4-hour response time from notification.
Repair quotes shall be provided based on hourly rates provided but shall be awarded on a fixed price basis.
Awarded Vendor will clean, lubricate, calibrate, test and replace faulty or worn parts and/or parts which are likely to become faulty, fail or become worn, repair or adjust components, or assemblies of components as necessitated by wear, tear, damage, or failure of parts, returning the equipment and/or instrument to the operating condition defined in the manufacturer's specifications within a reasonable and time frames.
Any work the Contractor is required to accomplish due to unsatisfactory performance or nonperformance in accordance with the stated quality and level of effort specified in the contract terms. Rework will be performed at no additional cost to the Government.
The Contractor will contact the COR to schedule any service, testing or PM at least seven (7) calendar days prior to the proposed date. Schedule changes required by the Government, after approval, shall be made at no additional cost if notice is provided to the Contractor five (5) calendar days or more prior to the scheduled date of accomplishment.
C. EQUIPMENT COVERED
20 fixed Generator, 4 mobile Generator per the Perry Point Generator list attached.
It will be inspected during regular business hours at least (2) time(s) each year while this agreement remains in effect. This contract does not include sales tax and environmental fee. These inspections will include:
Spark plugs, ignition contact points, belts and condenser to be cleaned and adjusted or replaced when necessary. (Gas or gasoline fueled only. Contractor shall properly dispose of all used lubricants and used unserviceable parts.
Timing to be checked and set when necessary.
All fuel filters and sediment bowls to be cleaned or replaced as required.
Check entire equipment for fuel, oil or coolant leaks.
Check condition of batteries and report findings.
Check air filter.
Check coolant level and anti-freeze protection and change or top. Properly dispose of any fluids off station
Check all hoses and belts for wear.
Check automatic transfer switch for proper operation.
Check all instruments for proper operation.
Instruct proper personnel, if such personnel are available and present, on operating and upkeep procedures, between regular calls by Curtis Engine & Equipment, Inc. personnel.
Simulate engine safeties for proper operation.
After all the above, run generator set and conduct test (Under building load when practical).
Pricing assumes generator is easily accessible from the service truck.
Change oil and oil filters annually, oil analyzed before change.
Diesel Fuel quality test analyzed in both main and day tanks annually.
Provide test reports from an approved independent laboratory that meets NFPA 110,
Chapter 8, using tests approved by ASTM standards. Laboratory s credentials are to be provided with test results prior to scheduling Load Bank Testing.
4-hour load bank test, annually.
All documented test results in this contract shall be provided in a compatible comprehensive electronic format useable by owner.
The cost of the following materials, along with labor and transportation to install will be included in the contract price:
Misc. Lubricants
Misc. Fasteners and parts
Cleaning supplies
Provide a work ticket outlining services performed, and material used. This information will be delivered to the Electric Shop Supervisor or designated representative for prior approval and for inspection at the end of repair.
Personnel will have a minimum of 3 years' experience related to this work and provide 3 references.
Provide sufficient supplies, tools, and equipment to perform all requirements of this contract.
Document and make available to F&ES, all operational and technical documentation such as operational and schematics, and parts lists which are necessary to meet the performance requirements of this contract.
Personnel needing access to the Department of Veterans Affairs' facilities will comply with any and all security checks including, if needed fingerprinting, background checks, etc.
Comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive -12 (HSPD-12), Office of Management and Budget (0MB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201.
Establish and maintain a Quality Control Program that ensures that all requirements for the contract are provided as specified.
All maintenance inspections will include testing unit speeds and quality of performance, analysis of generator testing for proper electrical functions, tightening of all electrical and mechanical connections, necessary lubrication of mechanical parts and inspection and repair of accessories.
SERVICE CALLS to keep the equipment functioning properly will be performed as necessary upon request of the customer.
For Bidding purposes include costs of (20) emergency service calls, (10) calls for after-hours/weekend service, and (10) calls for business hour emergency service
Provide itemized cost per call in proposal
Service call should be based on an 8 manhours of service
Allow for $500 dollars of parts per service call, with no more than 15% mark-up on contractor cost of parts.
If the quantity of material costs or service calls are required during the duration of a contract year varies from this amount, the difference will be deducted or added to the contract as appropriate by the contracting officer
ALL INSPECTIONS and calls will include the repair or replacement of parts as necessary or as indicated by the maintenance procedures. A service inspection report will be filled by the servicing technician and a copy given to the Electric Shop Supervisor.
IN THE EVENT that improper equipment operation or safety hazard is found Vendor's representatives will bring it to the attention of and a definite recommendation made to the appropriate maintenance and/or management personnel.
Perry Point VAMC
Electrical Supervisor
Facilities and Engineering Service Building 18H
Perry Point, Maryland 21902
Telephone: (410) 642-2411 extension 25145
Alternate POC
Supervisory Facilities Engineer Facilities and Engineering Service Building 101
Perry Point, Maryland 21902
Telephone: (410) 642-2411 extension 25217
Perry Point Generator Inventory
l.
Generator 19H
277/480 volt
230KW
2.
Generator 20 PS
277/480 volt
135KW
3.
Generator 23H
277/480 volt
300KW
4.
Generator 311
120/208 volt
230KW
5.
Generator 315
277/480 volt
310KW
6.
Generator 324
120/208 volt
75KW
7.
Generator 325
120/208 volt
300KW
8.
Generator 326
120/208 volt
200KW
9. Generator 327
120/208 volt
200KW
10.Generator 329
120/208
l00KW
I I. Generator 321A
4160 Volt
2000KW
12.Generator 321B
4160 volts
2000KW
13.Generator 333
120/208 volt
200KW
14.Generator 344
120/208 volt
200KW
15.Generator 361
277/480 volt
350KW
16.Generator 365
277/480 volt
275KW
17.Generator 360
120/208 volt
200KW
18.Generator Port1
Multi tap
l00KW
19.Generator port2
120/280 volt
40KW
20.Generator port3
Multi tap
200KW
21.Generator port4
Multi tap
200KW
22.Generator 17H
4160 volts
450KW
23. Generator Bldg. 103(A) 277/480 280 KW
24 Generator BLDG. 103 (B) 277/480 280 KW
GEN. BLDG#
BLDG SERVED
GENSET MODEL
ENG/GEN MODEL
CAPACITY
INSTALL YR
17H
17H
MTU 450SXCDT3
Detriot 6063HV35 / Magna Max 573FSM5038
450kW / 562.5kVA
2009
19H
19H
John Deere 6090HF485 / MTU 230RJC6DT3
230kW / 288kVA
2010
20 PUMPÂ STN.
20
MTU 4R0120 DS100
Mercedes Benz OM924LA / MTU 362CSL1606
100 kW / 125kVA
2019
23H
19H, 23H
Cummins KTA19G51 / Cummins 502FDR7022JJW
300kW / 375kVA
1985
103A
103
MTU 6R1600 DS250
MTU 6R1600 / Marathon 432PSL6210
280 kW / 312 kVA
2019
103B
103
MTU 6R1600 DS250
MTU 6R1600 / Marathon 432PSL6210
280 kW / 312kVA
2019
311
311
Cummins LTA-10 G1 / Onan 230DFAB
230kW / 288kVA
1994
315
315, 321
Cummins KTA19G52 / Cummins CC534C
310kW / 388kVA
1988
321A
321
Kohler 2000REOZMB
Mitsubishi PS8A-HL-23-R8 /Kohler 7M4374
2MW/ 2.5kVA
2012
321B
321
Kohler 2000REOZMB
Mitsubishi PS8A-HL-23-R8 /Kohler 7M4374
2MW/ 2.5kVA
2012
324
3H, 4H, 5H, 20H?
Lima 2834-0810 /Cat 3304 PCÂ
75kW / 94kVA
1983
325
1H, 2H, 17H
Cat 3412 DI / Lima 3151-0817
300kW / 375kVA
1979
326
13H, 14H
Lima 3152-0815 / Cat 3406
200kW / 250kVA
1982
327
24H, 25H
Lima 90U4581 / Cat 3406
200kW / 250kVA
1982
329
22H
Cat 3306 PC / Lima 2834-0812
100kW / 125kVA
1982
333
20H
John Deere 6068 HFG85 /Kohler 200REOZJFX
200kW / 250kVA
2013
344
9H, 314
Lima 3152-0815 / Cat 3406
200kW / 250kVA
1982
360G
Fire / Police / CU
Detroit 70837305 /Â Magna 1 500FDR8036GG-L500
200kW / 250kVA
1984
361
361
Cummins NTA-855-G3 / Onan 350DFCC
350kW / 437.5kVA
1993
365
364
Hino 13.3L / Generac 98A06331.5
275kW / 343.7kVA
1999
Portable 1
N/A
Doosan G145
John Deere 4045HF485 / Leroy Somer
100kW
2018
Portable 2
N/A
Kohler 40REOZT
Mitsubishi S4S-Y-3DT61SD / Leroy Somer LSA432S25
40Kw
2018
Portable 3
N/A
Kohler 200REOZT
John Deere DD22010 / Leroy Somer LSA462M5
200Kw
2018
Portable 4
N/A
Kohler 200REOZT
John Deere 6068HFS89 / Leroy Somer LSA462M5
200kw
2018 Awarded contract 36C24521D0073 to CYNWAVE SOLUTIONS, LLC for 99546.00000000 on 2021-05-03.
36C24521Q0181 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 5
5/13/21, 12:50 PM