J046--Water Management Program and Maintenance, Inspection, and Testing of the Water Distribution System

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 15 is conducting market research for a comprehensive Water Management Program and maintenance, inspection, and testing of the water distribution system at Harry S. Truman VA Medical Center in Columbia, Missouri, with capabilities statements due August 13, 2026. This is a sources sought notice for research purposes only and does not constitute a formal solicitation or government commitment.

The scope encompasses developing and maintaining a cloud-based water management platform compliant with ASHRAE 188/514, CMS QS0-17-30, and VHA Directive 1061; conducting a comprehensive site survey and creating a customizable Water Management Plan with integrated training modules, laboratory data integration, and audit capabilities; and performing quarterly water testing across four facility buildings and one chiller plant, yielding 82 annual samples processed by accredited laboratories proficient in Legionella culture and identification. Field Service Engineers must possess formal training and accreditation from recognized bodies, demonstrated Legionella proficiency through CDC ELITE or PHE EQA, and a minimum of five years' experience in water distribution system maintenance and testing in healthcare or similar facilities. Performance occurs Monday through Friday, 7:30 a.m. to 4:00 p.m., excluding federal holidays, at the Columbia facility. The anticipated contract covers a base period plus four option years. All contractor personnel require VA-issued ID badges and facility check-in, with the government retaining the right to accept or reject assigned staff. Quarterly testing reports must be submitted electronically within seven calendar days, with immediate reporting of critical or catastrophic deficiencies. Subcontracting is prohibited without written Contracting Officer approval.