36C25526Q0441.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Contract Specialist George Johnson george.johnson9@va.gov 913-946-1961

PLACE OF PERFORMANCE

800 Hospital Drive

800 Hospital Drive

Columbia MO

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

SOURCES SOUGHT NOTICE

Development of Water Management Program and Maintenance, Inspection, and Testing of the Water Distribution System Department of Veterans Affairs, Harry S. Truman VA Medical Center, Columbia, MO

1. PURPOSE

The Department of Veterans Affairs (VA), Harry S. Truman VA Medical Center, is conducting market research to identify qualified sources capable of providing a comprehensive Water Management Program, including maintenance, inspection, and testing of the water distribution system. This Sources Sought Notice is for information and planning purposes only and does not constitute a solicitation or a commitment by the Government.

2. BACKGROUND

A comprehensive water management program is vital to ensure reliable water supply, public health protection, regulatory compliance, and long-term safety for veterans, caregivers, and employees. The primary goal is sustainable, efficient, and compliant water use that meets all regulatory standards and supports the facility’s operational needs. The contract will cover quarterly water testing in compliance with VHA Directive 1061, Prevention of Healthcare-Associated Legionella Disease and Scald Injury from Water Systems. [

3. SCOPE OF WORK

3.1 Water Management Program Platform

· Develop and maintain a cloud-based platform for water management, documentation, analytics, benchmarking, training, and reporting.

· Platform must support compliance with ASHRAE 188/514, CMS QS0-17-30, VHA Directive 1061, and other applicable standards.

· Integrated training modules for Legionella, hazard analysis, sampling, remediation, and water quality compliance.

· Role-based user management, centralized document storage, audit logging, portfolio management, remote auditing, sampling data analytics, laboratory integration, IoT systems, benchmarking, risk alerts, compliance dashboards, and comparison tools for multi-building performance.

3.2 Water Management Plan (WMP)

· Conduct site survey to gather water system information and draw flow diagrams.

· Document control measures, verification schedules, remediation, and corrective actions.

· Allow facility personnel to customize and edit WMP content.

· Provide online training notes and courses.

· Maintain online databases for test results (Legionella, pathogens, microbial indicators, disinfectant levels, temperatures, pH, conductivity, turbidity).

· Integrate laboratory and sensor data.

· User management and performance reporting, including third-party audit capability.

· Diagnostic reports for root cause analysis.

· Storage for water quality data and uploaded documents.

· Activity logging for significant changes.

· Half-day meeting within two weeks of delivery to explain WMP and set up documentation.

· Quarterly meetings to review WMP documentation, verification, and validation.

3.3 Quarterly Water Testing

· Perform water sampling in accordance with VHA Directive 1061.

· Provide all testing kits and equipment.

· Sample quantities per quarter:

· Bldg #1 Main Building: 20 samples

· Bldg #2 CLC: 20 samples

· Bldg #3 Fisher House: 20 samples

· Bldg #4 RRTP: 20 samples

· Bldg #23 Chiller Plant: 2 samples

· Testing schedule covers base plus four option years.

· Samples processed by accredited laboratories with proficiency in Legionella culture and identification.

3.4 Contractor Qualifications

· Field Service Engineers must have formal training and accreditation by recognized bodies (e.g., National Environmental Laboratory Accreditation).

· Demonstrated proficiency in Legionella culture from environmental samples (CDC ELITE or PHE EQA).

· Minimum five years’ experience in maintenance, inspection, and testing of water distribution systems in healthcare, industrial, educational, or commercial facilities.

· Evidence of appropriate training for all personnel.

· Subcontracting not allowed without written permission from the Contracting Officer.

3.5 Personnel and Security

· All contractor personnel must wear VA-issued ID badges and park in designated areas.

· Check-in required at Facilities Management prior to work.

· Government reserves right to accept or reject contractor staff.

· Contractor responsible for safety and property protection during contract performance.

3.6 Hours of Service

· Monday–Friday, 7:30 a.m. – 4:00 p.m., excluding federal holidays.

4. REPORTING REQUIREMENTS

· Reports following quarterly testing delivered electronically within 7 calendar days.

· Immediate reporting of critical or catastrophic deficiencies to contracting office and COR.

5. SUBMISSION REQUIREMENTS

Interested parties must submit a capabilities statement addressing:

· Company information (name, address, UEI, POC, email, phone, business size/status)

· Technical capability and relevant experience

· Past performance in similar environments

· Staff qualifications and certifications

· Ability to meet period of performance and reporting requirements

6. DISCLAIMER

This Sources Sought Notice is for market research only and does not obligate the Government to award a contract. No solicitation exists at this time. Do not submit proposals.

Sources Sought Notice